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Student Data Assistant Jobs (NOW HIRING)

GW Student

May mentor or review work of other student assistants. * Special projects or other duties may be ... Proficient in data analysis and manipulation using MS Excel. * Strong attention to detail, project ...

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How much do student data assistant jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for student data assistant in the United States is $16.57, according to ZipRecruiter salary data. Most workers in this role earn between $14.66 and $18.51 per hour, depending on experience, location, and employer.

What does a student data assistant do?

A Student Data Assistant is responsible for managing and maintaining student records and data within an educational institution. They enter, update, and verify information in databases, ensuring accuracy and confidentiality. They may also assist in generating reports, responding to data requests, and supporting administrative staff with data-related tasks. Attention to detail and familiarity with data management software are important skills for this role.

What skills and qualifications are needed to be a student data assistant?

To thrive as a Student Data Assistant, you need strong attention to detail, proficiency in data entry, and a solid understanding of data privacy regulations, often supported by a high school diploma or associate degree. Familiarity with student information systems (SIS), spreadsheets, and database management software is typically required. Excellent organizational skills, problem-solving abilities, and effective communication make someone stand out in this role. These skills ensure accurate record-keeping, data integrity, and efficient support for academic and administrative processes.

How does a student data assistant support collaboration between academic departments and administrative staff?

Student Data Assistants play a crucial role in facilitating smooth communication between academic departments and administrative offices by managing and verifying student records, enrollment data, and course registration information. They often coordinate with faculty, registrars, and advisors to ensure data accuracy, resolve discrepancies, and implement data updates in student information systems. This collaboration helps maintain compliance with institutional policies and enables informed decision-making across departments. Additionally, Student Data Assistants may assist with generating reports and responding to data requests, further supporting cross-functional teamwork.

What is the difference between Student Data Assistant vs Data Entry Clerk?

AspectStudent Data AssistantData Entry Clerk
Required CredentialsHigh school diploma or equivalent; some roles may prefer college courseworkHigh school diploma or equivalent
Work EnvironmentEducational institutions, often part-time or seasonalOffice settings, various industries
Employer & Industry UsagePrimarily schools and universitiesBusinesses, healthcare, government agencies
Common Search & ComparisonOften compared for entry-level data roles in educationGeneral data entry roles across industries

The main difference is that a Student Data Assistant typically works within educational institutions, focusing on student records, while a Data Entry Clerk works across various industries handling general data input tasks. The roles share similar credentials but differ mainly in work environment and industry focus.

What do you do as a student data assistant?

A student data assistant supports data collection, entry, and management tasks, often using spreadsheets or database software. They help ensure data accuracy and may assist with organizing student records or research data under supervision, typically working part-time during the school year.
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Student Data Assistant jobs near you
Infographic showing various Student Data Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 11% Part Time, and 3% Contract. Highlights an 85% Physical, 4% Hybrid, and 11% Remote job distribution, with an average salary of $34,464 per year, or $16.6 per hour.

Student Data and Technology Services

GBOE

Garfield, NJ

Part-time

Re-posted yesterday

Job description

Job Description Student Data And Technology Services 
POSITION TITLE
Student Data and Technology Services
REPORTS TO
School Business Administrator or Designee
JOB GOAL
The Student Data and Technology Services position supports the Business Office by ensuring the accuracy, integrity, and effective use of student-related data and technology systems. This role bridges student information systems, business operations, and technology services to support enrollment, state reporting, budgeting, compliance, and operational decision-making.
ESSENTIAL DUTIES AND RESPONSIBILITIES






  • Maintain accurate student data within the Student Information System (SIS), including enrollment, demographics, attendance, residency, program participation, and withdrawal records.
  • Manage and support NJDOE student data systems and submissions, including but not limited to NJSMART, SID Management, ASSA-related student data, and other state-mandated collections.
  • Perform timely and accurate data entry, updates, audits, and reconciliations related to student records that impact state aid, tuition billing, transportation eligibility, and special programs.
  • Support enrollment counts, projections, and verification processes used for budgeting, staffing, and state reporting.
  • Collaborate with registration, guidance, transportation, special services, IT, and school administration to ensure consistency and accuracy of student data across all district systems.
  • Assist with McKinney-Vento student identification, tracking, and reporting in coordination with district liaisons and the Business Office.
  • Reconcile student data between SIS, financial systems, transportation systems, and third-party platforms; research and resolve discrepancies.
  • Generate standard and ad hoc reports for the School Business Administrator, Superintendent, Board of Education, auditors, and regulatory agencies.
  • Support and maintain web-based platforms and technology tools used for online registration, forms, workflows, and internal data management.
  • Assist with system integrations, data imports/exports, testing, and upgrades related to student, financial, and reporting systems.
  • Maintain written documentation for data standards, procedures, reporting calendars, and internal controls.
  • Ensure confidentiality and security of student records in compliance with FERPA, NJDOE regulations, and district policies.
  • Provide user support and basic training to staff related to student data systems, reporting tools, and technology workflows.
  • Assist with audits, monitoring visits, and data requests from NJDOE and other oversight entities.
  • Create, manage, and maintain Business Office website.

QUALIFICATIONS

  • Bachelor's degree in Business Administration, Information Systems, Education Administration, Data Analytics, or a related field; or a minimum of three (3) years of relevant experience in a New Jersey public school district business office, student data, or technology support role.
  • Demonstrated experience with Student Information Systems and NJDOE reporting platforms (e.g., NJSMART, SID Management, ASSA) preferred.
  • Knowledge of student data reporting requirements and their impact on state aid, tuition, and compliance strongly preferred.

REQUIRED SKILLS AND ABILITIES

  • Strong attention to detail and commitment to data accuracy.
  • Proficiency in Microsoft Excel, Google Workspace, and database-driven applications.
  • Ability to analyze data, identify discrepancies, and resolve issues efficiently.
  • Understanding of student data reporting and its impact on funding and compliance.
  • Strong organizational, time-management, and communication skills.
  • Ability to handle confidential information with discretion.
  • Ability to work independently and collaboratively across departments.

WORKING CONDITIONS

  • Office-based position with extensive computer and data system use.
  • PART TIME hours

TERMS OF EMPLOYMENT

  • As per negotiated agreement and/or Board of Education policies (Between $30,000 - $35,000)

EVALUATION

  • Performance will be evaluated by the School Business Administrator or Designee in accordance with district policy.

 Garfield Board of Education is an equal opportunity employer. 



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