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Staff Assistant Jobs (NOW HIRING)

US Department of State

Staff Assistant

Washington, DC · On-site

$102K/yr

This position is located in the Bureau of Human Resources, Office of Organization and Talent Analytics (HR/OTA). OTA provides a number of services in the areas of resource management, workforce ...

Adecco

Staff Assistant eMars

Frankfort, KY

$25/hr

Responsibilities for this Staff Assistant job include: - MUST have eMars experience to process invoices - Operate office equipment such as fax machines, copiers, and phone systems - Set up and ...

US Government Jobs

Staff Assistant

Springfield, VA · On-site

Securing Travel, Protecting People At the Transportation Security Administration, you will serve in a high-stakes environment to safeguard the American way of life. In cities across the country, you ...

Arisa iS Energy

Clerical Staff (Assistant)

Draper, UT · On-site

Daily job duties and responsibilities of today's Clerical Staff's assistants include: * Answering employee questions * Processing incoming mail * Creating and distributing documents * Providing ...

MyFlorida

STAFF ASSISTANT - 60042915

Sarasota, FL · On-site

STAFF ASSISTANT - 60042915 Pay Plan: Career Service Position Number: 60042915 Salary: AGENCY TO UPDATE Posting Closing Date: 09/10/2026 Total Compensation Estimator Tool Staff Assistant Suncoast ...

Utah State University

Staff Assistant III

Logan, UT · On-site

Attend monthly (or as scheduled) GPC meetings with the Graduate School Staff Assistant (40%) Advancement, Outreach, & recruitment: * Manage social media accounts and postings * Design and print ...

MyFlorida

STAFF ASSISTANT - 60042915

Venice, FL · On-site

STAFF ASSISTANT - 60042915 Pay Plan: Career Service Position Number: 60042915 Salary: AGENCY TO UPDATE Posting Closing Date: 09/10/2026 Total Compensation Estimator Tool Staff Assistant Suncoast ...

University of Tampa

Staff Assistant II

Tampa, FL · On-site

Position Details The College of Natural and Health Sciences at The University of Tampa has a position available for a Staff Assistant II to provide primary clerical support in a fast-past environment ...

New

MyFlorida

STAFF ASSISTANT - 60042915

Arcadia, FL · On-site

STAFF ASSISTANT - 60042915 Pay Plan: Career Service Position Number: 60042915 Salary: AGENCY TO UPDATE Posting Closing Date: 09/10/2026 Total Compensation Estimator Tool Staff Assistant Suncoast ...

Harvard University

Staff Assistant II

Cambridge, MA · On-site

As a collaborative team member, the Staff Assistant II facilitates access to health care and continuously strives to improve services provided, providing excellent customer service. Performs other ...

Harvard University

Staff Assistant II

Cambridge, MA · On-site

As a collaborative team member, the Staff Assistant II facilitates access to health care and continuously strives to improve services provided, providing excellent customer service. Performs other ...

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Staff Assistant information

See salary details

$22K

$64.1K

$93.5K

How much do staff assistant jobs pay per year?

As of Sep 12, 2026, the average yearly pay for staff assistant in the United States is $64,055.00, according to ZipRecruiter salary data. Most workers in this role earn between $57,000.00 and $83,000.00 per year, depending on experience, location, and employer.

What is a staff assistant?

Staff Assistants are administrative professionals who provide support to teams, departments, or executives within an organization. Their responsibilities often include managing schedules, handling correspondence, preparing documents, organizing meetings, and performing various clerical tasks. They play a crucial role in ensuring that office operations run smoothly and efficiently. Staff Assistants need strong organizational, communication, and multitasking skills to succeed in their roles.

What does a staff assistant do?

Your responsibilities as a staff assistant vary greatly depending on the business for which you work, especially within the government, education, or aviation, but your general duties involve administrative support. You are expected to provide support to other staff members to help them complete their assigned work more efficiently. This can sometimes include supervisory duties. You spend a lot of time answering phones and emails, scheduling appointments, organizing, filing, and preparing documents, sorting mail, tracking deliverables and receivables, assisting with the budget, ensuring correct order entry, and providing quality customer service. You also answer questions and greet customers in office settings.

What are the key skills and qualifications needed to thrive as a staff assistant, and why are they important?

To thrive as a Staff Assistant, you need strong organizational abilities, attention to detail, and proficiency in administrative tasks, often supported by an associate’s or bachelor’s degree. Familiarity with office software such as Microsoft Office Suite, scheduling platforms, and document management systems is typically required. Excellent communication, time management, and problem-solving skills help you handle multiple priorities and support team efficiency. These skills are essential for ensuring smooth office operations and enabling teams to function effectively.

How does a staff assistant typically support multiple departments or team members in a fast-paced office environment?

As a Staff Assistant, you may be expected to juggle requests from various departments or team members, often with competing deadlines. This requires strong organizational skills and the ability to prioritize tasks efficiently. You'll likely coordinate schedules, handle correspondence, and support meetings, making communication and adaptability essential. Collaborating closely with colleagues across different teams helps ensure smooth office operations and provides you with a broad understanding of the organization's workflow.

What is the difference between Staff Assistant vs Administrative Assistant?

AspectStaff AssistantAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may require additional certificationsHigh school diploma; often some post-secondary education or certifications
Work EnvironmentGovernment agencies, nonprofits, corporate officesCorporate offices, government agencies, educational institutions
Employer & Industry UsageCommonly used in government and nonprofit sectorsWidely used across various industries including business, healthcare, and education
Search & Comparison IntentOften compared for entry-level support roles in organizationsCompared for administrative support and clerical roles

While both roles provide essential support within organizations, Staff Assistants typically work in government or nonprofit sectors with similar credential requirements, whereas Administrative Assistants are more common across diverse industries, often with additional post-secondary education. Understanding these differences helps job seekers identify the right role for their skills and career goals.

More about Staff Assistant jobs

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The most popular types of Staff jobs are:

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What states have the most Staff Assistant jobs?

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For Staff Assistant jobs, the most frequently searched job titles are:

Staff Assistant jobs near you
Infographic showing various Staff Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 15% Part Time, 1% Temporary, and 5% Contract. Highlights an 93% Physical, 1% Hybrid, and 6% Remote job distribution, with an average salary of $64,055 per year, or $30.8 per hour.

Staff Assistant

Washington, DC • On-site

US Department of State
National Security and International Affairs • 10K+ employees
Learn more about US Department of Stateexternal

$102K/yr

Full-time

Re-posted 29 days ago

Job description

This position is located in the Bureau of Human Resources, Office of Organization and Talent Analytics (HR/OTA). OTA provides a number of services in the areas of resource management, workforce planning, classification and compensation policy, organizational analysis and data analytics.

Qualifications:

Applicants must meet all the required qualification requirements described below by the closing date of this announcement.  NOTE: Applicants must meet time-in-grade and time after competitive appointment requirements, by the closing date of this announcement. Time-In-Grade Requirements: Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade restrictions, per 5CFR 300, Subpart F.

Applicants must have 1 year of specialized experience equivalent to the GS-11 level in the Federal service which provided the applicant with the particular knowledge, skills and abilities to perform the duties of the position. Qualifying specialized experience must demonstrate the following:

  • Experience providing a wide-range of administrative support functions, including preparing oral and written reports for Senior Management, establishing deadlines, etc.; and
  • Experience providing advice on various administrative policies, procedures, and requirements.

There is no substitute of education for specialized experience for the GS-12 position. 

Education:

Education requirements do not apply to this vacancy announcement.

Employment Type: OTHER

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