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Executive Staff Assistant Jobs (NOW HIRING)

CNA

Executive/Staff Assistant

Chicago, IL · On-site

$47K - $78K/yr

At CNA, we strive to create a culture in which people know they matter and are part of something ... Reporting Relationship Executive management/senior staff Skills, Knowledge and Abilities 1. ...

Cna

Executive/Staff Assistant

Chicago, IL

$47K - $78K/yr

At CNA, we strive to create a culture in which people know they matter and are part of something ... Reporting Relationship Executive management/senior staff Skills, Knowledge and Abilities 1. ...

CNA

Executive/Staff Assistant

Chicago, IL · On-site

$47K - $78K/yr

At CNA, we strive to create a culture in which people know they matter and are part of something ... Reporting Relationship Executive management/senior staff Skills, Knowledge and Abilities 1. ...

Oglethorpe Power

Executive Staff Assistant

Tucker, GA · On-site

Provides backup support for other departmental staff assistants. * Provides administrative and ... Assists the VP in tracking action items assigned by the CEO, CFO or those self-imposed to ensure ...

Hcfl

Executive Staff Assistant (Temporary)

Campus, IL

$24.99/hr

Works closely with College President's Office and all Executive Staff Assistants throughout the College, in scheduling special meetings, speaking engagements, hosting and attending special functions ...

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Executive Staff Assistant information

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$36.5K

$89.8K

$184.5K

How much do executive staff assistant jobs pay per year?

As of Aug 12, 2026, the average yearly pay for executive staff assistant in the United States is $89,795.00, according to ZipRecruiter salary data. Most workers in this role earn between $59,000.00 and $104,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an executive staff assistant, and why are they important?

To thrive as an Executive Staff Assistant, you need strong organizational, administrative, and time management skills, often requiring at least an associate degree and prior office experience. Familiarity with office productivity software (such as Microsoft Office Suite), calendar management systems, and sometimes project management tools is essential. Excellent communication, discretion, and problem-solving abilities set top performers apart in this role. These skills are crucial for efficiently supporting executives, handling sensitive information, and ensuring smooth daily operations.

What is an executive staff assistant?

Executive Staff Assistants are professionals who provide high-level administrative support to executives and senior management within an organization. Their duties often include managing schedules, coordinating meetings, handling correspondence, preparing reports, and assisting with project management. They act as a key point of contact between executives and other staff members, ensuring smooth communication and efficient operations. Executive Staff Assistants must demonstrate excellent organizational skills, discretion, and the ability to multitask in a fast-paced environment.

What are some common challenges executive staff assistants face in supporting high-level executives?

Executive Staff Assistants often navigate rapidly changing priorities, tight deadlines, and the need to coordinate with multiple departments. Balancing sensitive information confidentiality while ensuring efficient communication can be demanding. Additionally, they must be highly adaptable, as executives may require last-minute scheduling changes or urgent research. Developing strong organizational and interpersonal skills is key to managing these challenges effectively.

What is the difference between Executive Staff Assistant vs Administrative Assistant?

AspectExecutive Staff AssistantAdministrative Assistant
CredentialsTypically requires relevant experience; certifications are optionalOften requires basic office skills; certifications are uncommon
Work EnvironmentSupports executives in corporate or organizational settingsSupports teams or departments across various industries
Employer & Industry UsageCommon in corporate, government, and nonprofit sectors for executive supportWidespread across industries for general office support
Search & Comparison IntentOften compared for roles supporting high-level executivesCompared for general administrative support roles

The main difference between an Executive Staff Assistant and an Administrative Assistant lies in their scope and level of responsibility. Executive Staff Assistants typically support high-level executives, handling more complex tasks and requiring more experience. Administrative Assistants provide general office support across various departments and industries. Both roles are essential for organizational efficiency but differ in their focus and responsibilities.

What cities are hiring for Executive Staff Assistant jobs? Cities with the most Executive Staff Assistant job openings:
Who are the top companies hiring for Executive Staff Assistant jobs? The top employers for Executive Staff Assistant jobs are:
What states have the most Executive Staff Assistant jobs? States with the most job openings for Executive Staff Assistant jobs include:
What are popular job titles related to Executive Staff Assistant jobs? For Executive Staff Assistant jobs, the most frequently searched job titles are:
Executive Staff Assistant jobs near you
Infographic showing various Executive Staff Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 17% Part Time, 1% Temporary, and 5% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $89,795 per year, or $43.2 per hour.

Executive/Staff Assistant

CNA

Chicago, IL • On-site

$47K - $78K/yr

Full-time

Posted 9 days ago

Job description

You have a clear vision of where your career can go. And we have the leadership to help you get there. At CNA, we strive to create a culture in which people know they matter and are part of something important, ensuring the abilities of all employees are used to their fullest potential.
Under broad supervision performs administrative support to senior staff. Interacts with internal senior management and external business partners and resolves issues, which may be sensitive or confidential in nature and of high visibility.
JOB DESCRIPTION:
Essential Duties & Responsibilities
Performs a combination of duties in accordance with departmental guidelines:
Coordinates, handles and resolves business unit problems and customer issues independently and proactively escalating as appropriate. Provides outstanding customer serivce, acting with the appropriate sense of urgency.
Coordinates special projects for senior management, collaborating with others as needed.
Independently composes and distributes correspondence, memos, and other complex documents and reports, which require the use of office technologies and software applications.
Attends meetings, seminars, etc. and records notes or provides information as needed.
Plans, schedules and coordinates meetings, conferences, travel arrangements and maintains the business calendar for the executive.
Assists executive in the coordination of performance reviews, cost center updates and other organizational administration activities.
Processes and submits time entry reports and resolves timekeeping issues with Payroll; may train staff or management on the timekeeping process.
Establishes and maintains official documents and records in appropriate files.
May lead, mentor and train other staff.
Reporting Relationship
Executive management/senior staff
Skills, Knowledge and Abilities
1. Exceptional written and verbal communication skills including professional etiquette.
2. Excellent interactive skills with the ability to work independently and proactively.
3. Strong computer skills including Microsoft Office Suite and other business related software systems.
4. Exceptional organizational skills including ability to prioritize and coordinate multiple projects.
5. Strong knowledge of the insurance industry and the business unit.
Education and Experience
1. Some college with course work in Marketing, Business, Accounting, etc. desirable.2. Typically a minimum five to eight years strong administrative experience.
In certain jurisdictions, CNA is legally required to include a reasonable estimate of the compensation for this role. In District of Columbia, California, Colorado, Connecticut, Illinois, Maryland, Massachusetts, New York and Washington, the national base pay range for this job level is $47,000 to $78,000 annually. Salary determinations are based on various factors, including but not limited to, relevant work experience, skills, certifications and location. CNA offers a comprehensive and competitive benefits package to help our employees - and their family members - achieve their physical, financial, emotional and social wellbeing goals. For a detailed look at CNA's benefits, please visit cnabenefits.com.
CNA utilizes AI-enabled technology during the recruiting process. For more information, please visit our careers page.
CNA is committed to providing reasonable accommodations to qualified individuals with disabilities in the recruitment process. To request an accommodation, please contact leaveadministration@cna.com

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