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Executive Staff Assistant Jobs (NOW HIRING)

State of Louisiana

Executive Staff Officer

Baton Rouge, LA · On-site

$3.8K - $7.5K/mo

Provides high-level administrative support to the Assistant Secretary, Deputy Assistant Secretary, and executive leadership within the Office of Women's and Community Health. Serves as the executive ...

Arizona State Hospital

Job Page

Phoenix, AZ · On-site

$56K/yr

Executive Staff Assistant Job Location: COMPREHENSIVE HEALTH PLAN 3003 N Central Ave Phoenix, AZ 85012 Posting Details: Salary: $27.1409 HRLY/$56,453.07 Salary Grade: 20 Closing Date: August 15, 2026 ...

Koniag

Executive Assistant

Franklin, NJ · On-site

Executive Assistant Koniag Emerging Technologies, LLC, a Koniag Government Services company, is ... The contractor shall provide executive support to Executive Staff with office management ...

New

kgs

Executive Assistant

Long Valley, NJ

... is seeking an Executive Assistant with a secret security clearance to support KET and our ... The Contractor shall provide executive support to Executive Staff with office management ...

GovernmentJobs.com

Staff Assistant

Leesburg, VA · On-site

$28/hr

Job Responsibilities Reporting to the Chief of Staff, the Staff Assistant will: * Assist Executive Assistant in the following areas: * Provide rapid response to correspondence for inquiries * Make ...

New

Phaxis

Executive Assistant/Chief of Staff

Manhattan, NY · On-site

$40 - $41/hr

Executive Assistant to President & CEO Location: Manhattan, NY Pay: $35-40/hour when perm up to 115k We are seeking a highly organized, tech-savvy Executive Assistant to provide high-level ...

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Executive Staff Assistant information

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$36.5K

$89.8K

$184.5K

How much do executive staff assistant jobs pay per year?

As of Aug 12, 2026, the average yearly pay for executive staff assistant in the United States is $89,795.00, according to ZipRecruiter salary data. Most workers in this role earn between $59,000.00 and $104,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an executive staff assistant, and why are they important?

To thrive as an Executive Staff Assistant, you need strong organizational, administrative, and time management skills, often requiring at least an associate degree and prior office experience. Familiarity with office productivity software (such as Microsoft Office Suite), calendar management systems, and sometimes project management tools is essential. Excellent communication, discretion, and problem-solving abilities set top performers apart in this role. These skills are crucial for efficiently supporting executives, handling sensitive information, and ensuring smooth daily operations.

What is an executive staff assistant?

Executive Staff Assistants are professionals who provide high-level administrative support to executives and senior management within an organization. Their duties often include managing schedules, coordinating meetings, handling correspondence, preparing reports, and assisting with project management. They act as a key point of contact between executives and other staff members, ensuring smooth communication and efficient operations. Executive Staff Assistants must demonstrate excellent organizational skills, discretion, and the ability to multitask in a fast-paced environment.

What are some common challenges executive staff assistants face in supporting high-level executives?

Executive Staff Assistants often navigate rapidly changing priorities, tight deadlines, and the need to coordinate with multiple departments. Balancing sensitive information confidentiality while ensuring efficient communication can be demanding. Additionally, they must be highly adaptable, as executives may require last-minute scheduling changes or urgent research. Developing strong organizational and interpersonal skills is key to managing these challenges effectively.

What is the difference between Executive Staff Assistant vs Administrative Assistant?

AspectExecutive Staff AssistantAdministrative Assistant
CredentialsTypically requires relevant experience; certifications are optionalOften requires basic office skills; certifications are uncommon
Work EnvironmentSupports executives in corporate or organizational settingsSupports teams or departments across various industries
Employer & Industry UsageCommon in corporate, government, and nonprofit sectors for executive supportWidespread across industries for general office support
Search & Comparison IntentOften compared for roles supporting high-level executivesCompared for general administrative support roles

The main difference between an Executive Staff Assistant and an Administrative Assistant lies in their scope and level of responsibility. Executive Staff Assistants typically support high-level executives, handling more complex tasks and requiring more experience. Administrative Assistants provide general office support across various departments and industries. Both roles are essential for organizational efficiency but differ in their focus and responsibilities.

What cities are hiring for Executive Staff Assistant jobs? Cities with the most Executive Staff Assistant job openings:
Who are the top companies hiring for Executive Staff Assistant jobs? The top employers for Executive Staff Assistant jobs are:
What states have the most Executive Staff Assistant jobs? States with the most job openings for Executive Staff Assistant jobs include:
What are popular job titles related to Executive Staff Assistant jobs? For Executive Staff Assistant jobs, the most frequently searched job titles are:
Executive Staff Assistant jobs near you
Infographic showing various Executive Staff Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 17% Part Time, 1% Temporary, and 5% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $89,795 per year, or $43.2 per hour.

Executive Staff Assistant (Temporary)

Hillsborough Community College

Ruskin, FL • On-site

$24.99/hr

Other

Re-posted 9 days ago

Hillsborough Community College rating

7.6

Company rating: 7.6 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

288th of 618 rated colleges and universities

Job description

Position Summary:
Hiring salary: $24.99 an hour
This position is classified as a temporary role. While it is expected to continue for the foreseeable future, it does not have a predetermined end date. Employment in this role may conclude at any time based on organizational needs. We encourage applicants to consider this flexibility when applying and to reach out with any questions about the nature of the assignment.
The position is responsible for administrative and business functions in the Information Technology department such as budget management, contract management, database management, property inventories, report generation, etc. and serves as departmental resource for monitoring, reconciling and responding to business matters.
  • Performs work of a complex and often confidential nature and relieves Campus President of a wide range of administrative details. Take initiative and uses judgment to make decisions in the absence of specific directions from Campus President.
  • Works closely with and provides assistance to the Campus President by scheduling appointments (maintaining numerous calendars), meeting, by organizing, coordinating prioritizing activities and campus events that fall under the direction of the Campus President.
  • Answers and screens telephone calls; provides information to callers which require detailed knowledge of the Campus President's responsibility and College policies, procedures and operations.
  • By telephone or in person handles and works to resolve routine, and on occasion complex, student, staff and faculty concerns, complaints, and issues not directly associated with individual divisions and or deans. By telephone or in person communicates and interacts with students, faculty, staff and public to further the interest and the mission of the college plaints.
  • Formats and produces correspondence, reports and other complex material from rough draft, or independently, as required making changes as needed. Completes special projects and technical assignments as assigned.
  • Works closely with all divisional staff assistants to ensure paperwork requiring the Campus President's approval is completed and submitted in a timely manner according to College policy and procedure.
  • Works closely with College President's Office and all Executive Staff Assistants throughout the College, in scheduling special meetings, speaking engagements, hosting and attending special functions within and outside of the College.
  • Works closely with the Campus Facilities office on events/functions that directly affect the Campus, and works closely with the College President's Office on events/functions that directly affect the College.
  • Reviews and prioritizes all incoming mail. Determines which items can be handled by ESA, which items to direct to supervisor's subordinates and forwards appropriate items to Campus President.
  • Supervises, plans, assigns, schedules, and coordinates work of office staff to ensure efficient office operations. Evaluates performance of assigned staff.
  • Prepares and processes materials for and may attend various meetings.
  • May assist or provide directions to lower-level clerical staff or student/temporary workers.
  • Performs other similar and related duties as assigned.

Required Qualifications:
The position requires at least an associate degree or two-year college equivalent (at least 60 undergraduate semester hours) and at least five years of prior-related work experience.
Close Date: Open until filled.
Hillsborough Community College is an Equal Opportunity Employer, we believe that diversity and inclusion among our applicants and employees is critical to our success as a community partner.
All qualified applicants will receive consideration for employment opportunities without regard to race, color, religion, sex, pregnancy, national origin, age, physical/mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, and military/veteran status.
Preference will also be given to veterans and spouses who are eligible under the Veterans' Preference Law. At time of application, submittal of Form DD214 is the minimum requirement for veterans' preference claim. Note: Please upload your DD214 as an attachment as part of your application at the time of submission.
The selected candidate identified for this position will be required to successfully complete a Level II criminal background check, which includes fingerprinting.
Hillsborough Community College participates in the US E-Verify program.
Apply Today to join our team

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