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Executive Staff Assistant Jobs (NOW HIRING)

Koniag, Inc.

Executive Assistant

NJ · On-site

... is seeking an Executive Assistant with a secret security clearance to support KET and our ... The Contractor shall provide executive support to Executive Staff with office management ...

kgs

Executive Assistant

Long Valley, NJ

... is seeking an Executive Assistant with a secret security clearance to support KET and our ... The Contractor shall provide executive support to Executive Staff with office management ...

New York State

Executive Assistant

Albany, NY

$86K - $108K/yr

The Executive Assistant coordinates all of the executive leadership's administrative activities ... Collaborates with executive staff to prepare necessary materials and briefings ahead of meetings.

Trico Electric Cooperative

Staff Assistant

Marana, AZ · On-site

$55K - $65K/yr

Provides back up to the Executive Assistant in attendance at the monthly Board and Senior Staff meetings which include taking and transcribing minutes and distributing in a timely manner. * Provides ...

Posted today

CEI

Solutions Staff Executive

Pittsburgh, PA · Hybrid

Solutions Sales Executive - Staffing & Banking Services Location: Pittsburgh, PA (Hybrid preferred) Employment Type: Full-Time Compensation: Competitive base salary + commission Overview We're ...

Loudoun County Government

Staff Assistant

Leesburg, VA · On-site

$28/hr

JOB RESPONSIBILITIES Reporting to the Chief of Staff, the Staff Assistant will: * Assist Executive Assistant in the following areas: * Provide rapid response to correspondence for inquiries * Make ...

Loudoun County Government

Staff Assistant

Leesburg, VA · On-site

JOB RESPONSIBILITIES Reporting to the Chief of Staff, the Staff Assistant will: Assist Executive Assistant in the following areas: Provide rapid response to correspondence for inquiries Make direct ...

Loudoun County Government

Staff Assistant

Leesburg, VA · On-site

$28/hr

JOB RESPONSIBILITIES Reporting to the Chief of Staff, the Staff Assistant will: * Assist Executive Assistant in the following areas: * Provide rapid response to correspondence for inquiries * Make ...

StateJobsNY

Executive Assistant

Albany, NY · On-site

The Executive Assistant coordinates all of the executive leadership's administrative activities ... staff to program areas, and follows up on assignments to ensure timely completion. • Manages ...

Loudoun County Government

Staff Assistant

Leesburg, VA · On-site

$28/hr

JOB RESPONSIBILITIES Reporting to the Chief of Staff, the Staff Assistant will: * Assist Executive Assistant in the following areas: * Provide rapid response to correspondence for inquiries * Make ...

City of Chicago

STAFF ASST

Chicago, IL · On-site

$68K/yr

STAFF ASST Job Number: 417293 Description BID/JOB ANNOUNCEMENT STAFF ASSISTANT DEPARTMENT OF CULTURAL AFFAIRS AND SPECIAL EVENTS (DCASE) Executive Administration Division Number of Positions: 1 ...

StateJobsNY

Executive Assistant

Albany, NY · On-site

$86K - $108K/yr

The Executive Assistant coordinates all of the executive leadership's administrative activities ... staff to program areas, and follows up on assignments to ensure timely completion. • Manages ...

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Executive Staff Assistant information

See salary details

$36.5K

$89.8K

$184.5K

How much do executive staff assistant jobs pay per year?

As of Aug 12, 2026, the average yearly pay for executive staff assistant in the United States is $89,795.00, according to ZipRecruiter salary data. Most workers in this role earn between $59,000.00 and $104,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an executive staff assistant, and why are they important?

To thrive as an Executive Staff Assistant, you need strong organizational, administrative, and time management skills, often requiring at least an associate degree and prior office experience. Familiarity with office productivity software (such as Microsoft Office Suite), calendar management systems, and sometimes project management tools is essential. Excellent communication, discretion, and problem-solving abilities set top performers apart in this role. These skills are crucial for efficiently supporting executives, handling sensitive information, and ensuring smooth daily operations.

What is an executive staff assistant?

Executive Staff Assistants are professionals who provide high-level administrative support to executives and senior management within an organization. Their duties often include managing schedules, coordinating meetings, handling correspondence, preparing reports, and assisting with project management. They act as a key point of contact between executives and other staff members, ensuring smooth communication and efficient operations. Executive Staff Assistants must demonstrate excellent organizational skills, discretion, and the ability to multitask in a fast-paced environment.

What are some common challenges executive staff assistants face in supporting high-level executives?

Executive Staff Assistants often navigate rapidly changing priorities, tight deadlines, and the need to coordinate with multiple departments. Balancing sensitive information confidentiality while ensuring efficient communication can be demanding. Additionally, they must be highly adaptable, as executives may require last-minute scheduling changes or urgent research. Developing strong organizational and interpersonal skills is key to managing these challenges effectively.

What is the difference between Executive Staff Assistant vs Administrative Assistant?

AspectExecutive Staff AssistantAdministrative Assistant
CredentialsTypically requires relevant experience; certifications are optionalOften requires basic office skills; certifications are uncommon
Work EnvironmentSupports executives in corporate or organizational settingsSupports teams or departments across various industries
Employer & Industry UsageCommon in corporate, government, and nonprofit sectors for executive supportWidespread across industries for general office support
Search & Comparison IntentOften compared for roles supporting high-level executivesCompared for general administrative support roles

The main difference between an Executive Staff Assistant and an Administrative Assistant lies in their scope and level of responsibility. Executive Staff Assistants typically support high-level executives, handling more complex tasks and requiring more experience. Administrative Assistants provide general office support across various departments and industries. Both roles are essential for organizational efficiency but differ in their focus and responsibilities.

What cities are hiring for Executive Staff Assistant jobs? Cities with the most Executive Staff Assistant job openings:
Who are the top companies hiring for Executive Staff Assistant jobs? The top employers for Executive Staff Assistant jobs are:
What states have the most Executive Staff Assistant jobs? States with the most job openings for Executive Staff Assistant jobs include:
What are popular job titles related to Executive Staff Assistant jobs? For Executive Staff Assistant jobs, the most frequently searched job titles are:
Executive Staff Assistant jobs near you
Infographic showing various Executive Staff Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 17% Part Time, 1% Temporary, and 5% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $89,795 per year, or $43.2 per hour.

Executive Assistant

Koniag, Inc.

NJ • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 26 days ago

Job description

Koniag Emerging Technologies, LLC, a Koniag Government Services company, is seeking an Executive Assistant with a secret security clearance to support KET and our government customer at Picatinny Arsenal, NJ. This is for a future new business opportunity.
We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.
Essential Functions, Responsibilities & Duties may include, but are not limited to:
  • The Contractor shall provide a broad range of executive support to the Executive Staff of PM CAS.
  • The Contractor shall provide executive support to Executive Staff with office management responsibilities, to include care of personnel records.
  • The Contractor shall execute projects requiring research and preparation of briefing charts and other presentation materials.
  • The Contractor shall be responsible for the performance of all executive administrative support functions and associated managerial tasks for the Executive Staff.
  • The Contractor shall attend regular Executive Staff meetings, as required, and take meeting minutes as directed.
  • The Contractor shall coordinate various meetings and appointments on several sensitive issues for Executive Staff review / approval.
  • The Contractor shall analyze the need for, and coordinate resources, personnel, services, supplies, equipment, facilities maintenance, etc. needed for effective operation of the Executive Staff suites.
  • The Contractor shall relay Executive Staff direction of tasking PM CAS staff with necessary action and follow-through to ensure timely delivery of necessary support.
  • The Contractor shall analyze the need for procedures, suggest the approach, implement the process, and inform the Executive Staff.
  • The Contractor shall support staff actions, determine status, prioritize events, and provide comprehensive status briefs to the PM and DPM,
    and Executive Staff, as necessary.
  • The Contractor shall develop plans and information supporting Executive Staff participation
    and involvement in conferences, formal and informal appearances, and presentations.
  • The Contractor shall contact proponent parties, including representatives of host governments and organizations, to identify salient and latent issues bearing on discussions, and research background to ensure the Executive Staff has full awareness.
  • The Contractor shall schedule appointments, coordinate meetings and conferences (on-site and off-site).
  • The Contractor shall make travel arrangements, rental car, hotel and flight reservations and complete travel orders / vouchers in the system of record, currently Defense Travel
    System (DTS).
  • The Contractor shall coordinate and facilitate video-teleconferences as required.
  • The Contractor shall develop read-ahead schedules, confirm receipt of read-ahead documents, provide pre-brief to PM and DPM, and answer specific questions pertaining to events and activities.
  • The Contractor shall handle telephone calls, messages, short-fused taskers, and office itineraries, to include requests for aircraft, arrangements for ground transportation, accommodations, office calls, briefings, and socials.
  • The Contractor shall review outgoing correspondence prepared by others for consistency with policy, regulations, as well as content, grammar, punctuation, and format.
  • The Contractor shall review, update and / or advise staff on various meSpace staffing packages for compliance with AR 25-50.
  • The Contractor shall draft correspondence on a variety of topics.
  • The Contractor maybe required to handle classified materials and / or matters of confidentiality and sensitivity.
  • Contractor shall compile a weekly Executive Summary (EXSUM) for submission to PM CAS leadership
  • Support personnel may not work remotely; support shall be provided on-site 100% each week.

Clearance Requirement:
  • Ability to obtain and maintain a Secret clearance

Our Equal Employment Opportunity Policy
The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristic protected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.
The company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or apply for a position on our website, please get in touch with Heaven Wood via e-mail at accommodations@koniag-gs.com or by calling 703-488-9377 to request accommodations.
Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit www.koniag-gs.com.
Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352
Koniag logo

About Koniag

Sourced by ZipRecruiter

Industry

Investment management and consulting services

Company size

501 - 1,000 Employees

Headquarters location

Kodiak, AK, US

Year founded

1972

Social media

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