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Staff Assistant Jobs (NOW HIRING)

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Staff Assistant

Washington, DC · On-site

Serve as a staff assistant in the U.S. Department of State's Bureau of Counterterrorism. * Prepare daily briefing materials for the CT Front Office and Office Director, as needed. * Work closely with ...

System One

Staff Assistant

Vienna, VA · Remote

Staff Assistant Location: Vienna, VA Type: Contract Contractor Work Model: Hybrid - onsite and remote Hours: 40.0 Responsibilities * Provide direct administrative and operational support to the Vice ...

System One

Staff Assistant

Vienna, VA · Remote

Staff Assistant Location: Vienna, VA Type: Contract Contractor Work Model: Hybrid - onsite and remote Hours: 40.0 Responsibilities * Provide direct administrative and operational support to the Vice ...

City of Baltimore

Staff Assistant

Baltimore, MD · On-site

$55K - $87K/yr

JOB SUMMARY The Professional Staff - Legislative supports the City Council President's legislative and policy agenda through research, policy analysis, bill drafting, legislative coordination, and ...

County of Los Angeles

STAFF ASSISTANT II

Los Angeles, CA · On-site

$63K - $85K/yr

Staff Assistant II Requirements REQUIREMENTS TO QUALIFY: OPTION I: Two years of experience performing entry-level administrative analytical work to assist in evaluating operations, policies ...

City of Worcester

STAFF ASSISTANT 3

Worcester, MA · On-site

$32.03 - $39.03/hr

STAFF ASSISTANT 3 ADMINISTRATION & FINANCE CITY OF WORCESTER The City of Worcester is seeking qualified applicants for the position of Staff Assistant 3 for the Budget Division within the Office of ...

Arisa iS Energy

Clerical Staff (Assistant)

Draper, UT · On-site

Daily job duties and responsibilities of today's Clerical Staff's assistants include:Answering employee questionsProcessing incoming mailCreating and distributing documentsProviding customer service ...

MyFlorida

STAFF ASSISTANT - 64045859

Vero Beach, FL · On-site

$35K - $37K/yr

STAFF ASSISTANT - 64045859 Pay Plan: Career Service Position Number: 64045859 Salary: $35,000 - $37,000 Posting Closing Date: 08/17/2026 Total Compensation Estimator Tool Staff Assistant Requisition ...

MyFlorida

STAFF ASSISTANT - 64045859

Vero Beach, FL · On-site

$35K - $37K/yr

STAFF ASSISTANT - 64045859 Pay Plan: Career Service Position Number: 64045859 Salary: $35,000 - $37,000 Posting Closing Date: 08/17/2026 Total Compensation Estimator Tool Staff Assistant Requisition ...

MyFlorida

STAFF ASSISTANT - 64045859

Vero Beach, FL · On-site

$35K - $37K/yr

STAFF ASSISTANT - 64045859 Pay Plan: Career Service Position Number: 64045859 Salary: $35,000 - $37,000 Posting Closing Date: 08/17/2026 Total Compensation Estimator Tool Staff Assistant Requisition ...

Arisa is Energy

Clerical Staff (Assistant)

Draper, UT · On-site

Daily job duties and responsibilities of today's Clerical Staff's assistants include: * Answering employee questions * Processing incoming mail * Creating and distributing documents * Providing ...

The State of Arizona

EXECUTIVE STAFF ASSISTANT

$58K - $64K/yr

EXECUTIVE STAFF ASSISTANT Apply now Job No: 542951 Work Type: Full-time Location: REMOTE OPTIONS, PHOENIX Categories: Social Work/Human Services DEPARTMENT OF ECONOMIC SECURITY Your Partner For A ...

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Staff Assistant information

See salary details

$22K

$64.1K

$93.5K

How much do staff assistant jobs pay per year?

As of Aug 22, 2026, the average yearly pay for staff assistant in the United States is $64,055.00, according to ZipRecruiter salary data. Most workers in this role earn between $57,000.00 and $83,000.00 per year, depending on experience, location, and employer.

What is a staff assistant?

Staff Assistants are administrative professionals who provide support to teams, departments, or executives within an organization. Their responsibilities often include managing schedules, handling correspondence, preparing documents, organizing meetings, and performing various clerical tasks. They play a crucial role in ensuring that office operations run smoothly and efficiently. Staff Assistants need strong organizational, communication, and multitasking skills to succeed in their roles.

What does a staff assistant do?

Your responsibilities as a staff assistant vary greatly depending on the business for which you work, especially within the government, education, or aviation, but your general duties involve administrative support. You are expected to provide support to other staff members to help them complete their assigned work more efficiently. This can sometimes include supervisory duties. You spend a lot of time answering phones and emails, scheduling appointments, organizing, filing, and preparing documents, sorting mail, tracking deliverables and receivables, assisting with the budget, ensuring correct order entry, and providing quality customer service. You also answer questions and greet customers in office settings.

What are the key skills and qualifications needed to thrive as a staff assistant, and why are they important?

To thrive as a Staff Assistant, you need strong organizational abilities, attention to detail, and proficiency in administrative tasks, often supported by an associate’s or bachelor’s degree. Familiarity with office software such as Microsoft Office Suite, scheduling platforms, and document management systems is typically required. Excellent communication, time management, and problem-solving skills help you handle multiple priorities and support team efficiency. These skills are essential for ensuring smooth office operations and enabling teams to function effectively.

How does a staff assistant typically support multiple departments or team members in a fast-paced office environment?

As a Staff Assistant, you may be expected to juggle requests from various departments or team members, often with competing deadlines. This requires strong organizational skills and the ability to prioritize tasks efficiently. You'll likely coordinate schedules, handle correspondence, and support meetings, making communication and adaptability essential. Collaborating closely with colleagues across different teams helps ensure smooth office operations and provides you with a broad understanding of the organization's workflow.

What is the difference between Staff Assistant vs Administrative Assistant?

AspectStaff AssistantAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may require additional certificationsHigh school diploma; often some post-secondary education or certifications
Work EnvironmentGovernment agencies, nonprofits, corporate officesCorporate offices, government agencies, educational institutions
Employer & Industry UsageCommonly used in government and nonprofit sectorsWidely used across various industries including business, healthcare, and education
Search & Comparison IntentOften compared for entry-level support roles in organizationsCompared for administrative support and clerical roles

While both roles provide essential support within organizations, Staff Assistants typically work in government or nonprofit sectors with similar credential requirements, whereas Administrative Assistants are more common across diverse industries, often with additional post-secondary education. Understanding these differences helps job seekers identify the right role for their skills and career goals.

More about Staff Assistant jobs

What cities are hiring for Staff Assistant jobs?

Cities with the most Staff Assistant job openings:

What are the most commonly searched types of Staff jobs?

The most popular types of Staff jobs are:

Who are the top companies hiring for Staff Assistant jobs?

The top employers for Staff Assistant jobs are:

What states have the most Staff Assistant jobs?

States with the most job openings for Staff Assistant jobs include:

Staff Assistant jobs near you
Infographic showing various Staff Assistant job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 76% Full Time, 16% Part Time, 1% Temporary, and 5% Contract. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $64,055 per year, or $30.8 per hour.

Staff Assistant

ORTHOPEDIC CARE PARTNERS

Gainesville, FL • On-site

Part-time

Re-posted 28 days ago

Job description

Description:

JOB OVERVIEW:

The Staff Assistant role is responsible for providing specialized administrative support and assistance to their Physician. The Staff Assistant performs a variety of clerical and administrative duties related to the delivery of patient care, including answering phones, collecting patient co-pays and insurance payments, processing paperwork, and performing other duties as required in a fast-paced, customer-oriented clinical environment.


ESSENTIAL FUNCTIONS INCLUDE, BUT ARE NOT LIMITED TO:

  • New Patient Interviews, Data Entry and Appointment Confirmations
  • Surgery Authorizations and Scheduling
  • Assist Physician with Coding
  • Posting of all Surgery Charges and providing copy of OP report to the Billing Coordinator
  • Assist the Physician with Patient calls (eg. Medication, questions, PT, disability forms, etc.)
  • Oversee Physician’s schedule (eg. Clinic, surgery, meetings, ER call, and time off, etc.)
  • Prepare Office Charts for clinic
  • Maintain files and Medical records
  • Coordinate Preparation of Pre-Op Orders
  • Arrange payment plans for patient balances
  • Schedule Tests (eg. MRI, EMG, Arthrograms, etc.)
  • Oversee Receptionist Area on clinic days (eg. Patient flow, posting clinic charges, etc.)
  • Work with Billing and Collections Dept. (review EOBs, data entry issues etc.)
  • Oversee flow of Physician correspondence, requests for patient medical information and test results to be reviewed by Physician
  • Manage individual Physician activities (re-credentialing, meetings, attorney conferences and depos, directly allocated payables, personal calls, mail, new applications, seminar courses, CME and travel)
  • Prepare the hospital list for ER call Physician
  • Assist Physician in MMI/PPI ratings
  • Oversee medical records
  • Train and Supervise receptionist
Requirements:

QUALIFICATIONS/LICENSE:

None


EDUCATION:

High School Diploma or equivalent


EXPERIENCE:

Minimum one year customer service experience in a medical office environment preferred but not required


SKILLS:

  • Excellent customer service skills.
  • Teamwork
  • Comfortable working in fast paced environment.
  • Ability to multitask
  • Excellent communication skills, both verbal and written.
  • CPT codes and ICD-10 coding
  • Proficient with computer skills including experience with practice management software desired.


PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

  • Specific vision requirements include the ability to see at close range, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
  • While performing the duties of this job, the employee is regularly required to talk and hear.
  • Possess the ability to fulfill any office activities normally expected in an office setting, to include, but not limited to: remaining seated for periods of time to perform computer based work, participating in filing activity, lifting and carrying office supplies (paper reams, mail, etc.)
  • Frequently required to stand, walk, sit, use hands to feel, and reach with hand and arms.
  • Occasionally lift and/or move over 15 pounds.
  • Fine hand manipulation (keyboarding).
  • Travel may be required to existing or new TOI locations.