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Specification Writer Jobs (NOW HIRING)

HOK

Architectural Specification Writer

Dallas, TX · On-site

The Architectural Specification Writer develops comprehensive project specifications and supports project teams in the coordination, interpretation, and execution of construction documents. This role ...

HOK

Architectural Specification Writer

Atlanta, GA · On-site

Reviews drawings and other project information to write and edit specifications for projects and coordinates compliance with project requirements, institutional guidelines, HOK standards, technical ...

HOK

Architecture - Specification Writer

New York, NY · On-site

Reviews drawings and other project information to write and edit specifications for projects and coordinates compliance with project requirements, institutional guidelines, HOK standards, technical ...

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How much do specification writer jobs pay per hour?

As of Jul 4, 2026, the average hourly pay for specification writer in the United States is $24.29, according to ZipRecruiter salary data. Most workers in this role earn between $18.51 and $27.88 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Specification Writer, and why are they important?

To thrive as a Specification Writer, you need strong written communication skills, a solid understanding of construction materials and processes, and typically a degree in architecture, engineering, or a related field. Familiarity with industry-standard software such as MasterSpec, SpecLink, and CAD systems is often required. Attention to detail, organizational skills, and the ability to collaborate effectively with project teams are crucial soft skills for this role. These competencies ensure accurate, clear, and compliant documentation, which is vital for successful project execution and risk mitigation.

What is the difference between Specification Writer vs Technical Writer?

AspectSpecification WriterTechnical Writer
CredentialsRelevant technical certifications, industry-specific knowledgeWriting or communication degrees, technical background often preferred
Work EnvironmentManufacturing, engineering, construction industriesIT, software, scientific, and technical fields
Employer & Industry UsageUsed in industries requiring detailed technical specificationsUsed across various industries for user manuals, guides, and documentation

Specification Writers focus on creating detailed technical specifications for products or projects, often working closely with engineers and manufacturers. Technical Writers produce user manuals, guides, and documentation to help end-users understand products or systems. While both roles require strong technical writing skills, Specification Writers specialize in precise technical details, whereas Technical Writers focus on clarity and usability for a broader audience.

How does a Specification Writer typically collaborate with architects, engineers, and project managers during the design and construction process?

Specification Writers play a crucial role in ensuring that project requirements are clearly communicated and adhered to by collaborating closely with architects, engineers, and project managers. They participate in design meetings to gather detailed information, clarify technical requirements, and translate them into comprehensive written specifications. Throughout the project, they coordinate with various stakeholders to address questions and incorporate updates, ensuring consistency between drawings and specifications. This collaboration helps prevent misunderstandings and supports the successful completion of projects according to industry standards.

Is a college degree generally required to be a specifications writer?

A college degree is not always required to become a specifications writer, but many employers prefer candidates with a bachelor's degree in fields such as engineering, architecture, or construction management. Strong technical knowledge, writing skills, and familiarity with industry standards are also important for this role.

What skills do you need to be a spec writer?

A specification writer needs strong technical writing skills, attention to detail, and the ability to interpret complex technical information. Familiarity with industry standards, documentation tools, and sometimes basic knowledge of engineering or manufacturing processes are also important. Good communication skills and the ability to work under deadlines are essential for success in this role.

What are Specification Writers?

Specification Writers are professionals who create detailed written instructions for construction projects, products, or systems. Their main responsibility is to outline the materials, standards, and workmanship required to complete a project according to design and regulatory guidelines. They often work closely with architects, engineers, and project managers to ensure that all aspects of a project are clearly defined and meet industry standards. Specification Writers play a critical role in reducing misunderstandings and ensuring that projects are completed as intended.

What does a specification writer do?

A specification writer creates detailed technical documents that outline the requirements, standards, and criteria for products, materials, or systems used in construction, manufacturing, or engineering projects. They collaborate with engineers, designers, and clients to ensure specifications are accurate, clear, and complete, often using tools like CAD or document management software. Strong attention to detail and knowledge of industry standards are essential for this role.

What is the highest paying job for a writer?

Senior technical writers, medical writers, and copywriters in specialized industries tend to have the highest salaries among writing roles, often exceeding $100,000 annually. These positions typically require advanced skills, industry knowledge, and sometimes certifications, with high demand in technology, healthcare, and finance sectors.
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Specification Writer jobs near you
Architectural Specification Writer

Architectural Specification Writer

HOK

Dallas, TX • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 27 days ago

Job description

HOK is a collective of future-forward thinkers and designers who are driven to face the critical challenges of our time. We are dedicated to improving people's lives, serving our clients and healing the planet. Together, we cultivate a culture of design excellence at the confluence of art and science, blending the power of creative expression with a clear sense of purpose.
Explore some of our recent work in the HOK 2026 Design Annual and see how we're shaping the future of design.
HOK is currently seeking an Architectural Specification Writer to join our team. This position can be filled in our Houston, Dallas or Austin offices.
The Architectural Specification Writer develops comprehensive project specifications and supports project teams in the coordination, interpretation, and execution of construction documents. This role ensures technical accuracy, consistency, and alignment with project requirements, design intent, and applicable codes and standards.
RESPONSIBILITIES:
Leadership
  • Review architectural drawings and project information to write and edit project specifications in accordance with project requirements, institutional guidelines, HOK standards, technical conditions, and applicable codes, laws, rules, and regulations.
  • Interpret project design and delivery requirements, translating this information into detailed materials, methods, equipment, installation procedures, and certification testing requirements needed to procure and construct building components.
  • Understand how projects are organized into multiple bid packages and how these packages make up the full project scope.
  • Prepare and review procurement and contracting requirements, including Division 01 General Requirements, while aligning owner-provided contract forms and processes with HOK standards .
  • Review sustainability goals and provide informed guidance on material selection to support LEED and other certifications.
  • Provide resources for project teams to research products and review RFI submittals.
  • Provide quality management reviews and offer technical expertise throughout design development and construction documentation phases.
  • Collaborate closely with the firmwide specifications team to ensure consistency, knowledge sharing, and best practices.
  • Build and maintain strong relationships with local and national vendors and serve as a resource connecting project teams with product representatives.
  • Contribute to the ongoing development and enhancement of the firm's Master Specifications, including project-type-specific content, regional conditions, and sustainable content.
  • Support integration of specifications into digital project deliver tools, including HOK's Project Quality Management initiatives and Smartsheet collaboration workflows.
  • Take personal responsibility for fostering a green workplace through sustainable work practices.
  • Foster a culture of external and internal client service.
  • Act as a risk management resource to other project leaders.

Teamwork
  • Assist project managers with review and coordination of project agreements relative to professional service and general condition issues.
  • Assist project architects and project designers with material and system constructability analysis.
  • Assist project architects with shop drawing and product substitution review.
  • Coordinate and review consultant technical specifications for conformance with HOK standards.
  • May conduct internal specifications training.
  • Participate in developing and improving HOK document standards and best practice procedures.
  • Collaborate with HOK Specification Writers in other offices on regular calls and with workload sharing.

EDUCATION & EXPERIENCE:
  • Bachelor's degree in architecture, engineering, construction management, or a related field; equivalent experience will be considered.
  • Minimum 10 years in architectural practice, including at least 3 years of direct experience in specification writing/development
  • Experience with complex, large-scale, multi-phase projects preferred.
  • Registered Architect with current license preferred; NCARB certification desirable.
  • LEED accreditation or LEED Green Associate preferred.
  • CSI Construction Documents Technologist (CDT) or higher certification preferred.
  • Experience with design-build project delivery is a plus.

SKILLS & COMPETENCIES:
  • Strong knowledge of architectural design, engineering coordination, design trends, products, construction methodology, building systems, material application, and manufacturer-supplier appropriateness.
  • Strong knowledge of construction procedures and schedules.
  • Strong knowledge of building envelope components, interior plans, and material requirements for all building and facility types. Advanced knowledge in one or more types such as Laboratory, Courthouse, Justice, and/or Healthcare specifications preferred.
  • Strong knowledge of building codes and ability to research and apply/incorporate into technical documents.
  • Strong knowledge of sustainability, integrated design, and LEED guidelines.
  • Proficiency in specifications software programs such as e-SPECS preferred.
  • Proficiency in MS Office, including Word, Excel, and Outlook.
  • Ability to produce a well-coordinated, detail-oriented, fully integrated project manual.
  • Ability to work on multiple projects simultaneously and produce results within deadlines.
  • Ability to work both independently and in a team environment.
  • Ability to communicate effectively both verbally and in writing.

Many of our roles require the use of specific software. Please refer to the Required and Preferred Software & Skills for details.
HOK invests in its people and communities, supporting both personal and professional growth through every stage of life. At HOK you'll have a hybrid work environment, 10 paid holidays (including 2 floating holidays) and a minimum of 4 weeks of paid time off with a cash out option. HOK offers comprehensive medical, dental, and vision coverage, free mental wellness resources, life and AD&D coverage and short and long-term disability benefits. HOK supports your growing family by offering 4 weeks of paid parental leave and fertility coverage. HOK helps to fund your future financial needs with matching contributions to our 401(K) plan which includes a well-rounded investment menu as well as free guidance on retirement planning.
Wherever you are in your career, HOK provides opportunities to learn, develop and utilize your skills. Continued learning is promoted through financial support and study prep for licensure exams, CEU credit opportunities, mentorship programs, and paid professional memberships. To learn more about designing your career with HOK, explore our current job openings.
HOK is an EOE, including disability/vets.

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