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Senior Property Management System Jobs (NOW HIRING)

hgm

Commercial Assistant Property Manager

Philadelphia, PA · On-site

$18.75 - $25.50/hr

Commercial Assistant Property Manager Supervisor: Sr. Property Manager Location: 1818 Market Street ... Proficiency with property management and accounting systems (e.g., Yardi, MRI, Angus, or similar ...

Westhab Inc.

Senior Property Manager

Yonkers, NY · On-site

$80K - $90K/yr

Director of Property Management SALARY: $80K - $90K SUMMARY: The Senior Property Manager is responsible for overseeing the day-to-day operations, compliance, occupancy, rent collection and resident ...

ZRS Management

Senior Property Accountant

Orlando, FL · On-site

$74K - $91K/yr

... with Regional Managers to ensure the reforecasted budget is uploaded into the system ... Senior Property Accountant - Desired Skills & Experience: * Possesses excellent computer skills ...

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How much do senior property management system jobs pay per year?

As of Jul 16, 2026, the average yearly pay for senior property management system in the United States is $91,132.00, according to ZipRecruiter salary data. Most workers in this role earn between $71,500.00 and $111,500.00 per year, depending on experience, location, and employer.

What is the highest paying job in property management?

The highest paying roles in property management typically include senior executive positions such as Chief Property Officer or Director of Property Management, which oversee large portfolios and strategic operations. These roles often require extensive experience, advanced certifications, and strong leadership skills, with salaries reaching six figures or more depending on the size and location of the organization.

What are some common challenges faced by Senior Property Management System specialists when implementing new software across multiple properties?

Senior Property Management System (PMS) specialists often encounter challenges such as integrating new software with existing legacy systems, ensuring data accuracy during migration, and training staff across various properties with differing levels of technical expertise. Coordinating with multiple stakeholders—like property managers, IT teams, and vendors—can also be complex, especially when aligning on standardized processes. Proactively communicating, offering tailored training, and developing clear rollout plans help address these challenges and ensure smooth implementation.

What is senior property management?

Senior property management refers to a role responsible for overseeing the operations, maintenance, and financial performance of real estate properties, often including apartment complexes, commercial buildings, or portfolios. The position typically requires experience in property management, strong organizational skills, and knowledge of relevant laws and regulations. Senior managers may also supervise staff and coordinate with tenants, vendors, and owners to ensure property value and tenant satisfaction.

What is a Senior Property Management System?

A Senior Property Management System (PMS) is an advanced software platform used by large-scale property management companies or hospitality businesses to manage multiple properties and operations efficiently. It typically includes features for reservations, guest check-in and check-out, billing, maintenance tracking, reporting, and integration with other business systems. Senior PMS solutions offer greater scalability, customizability, and support for complex workflows compared to basic systems. They are designed to streamline operations, improve guest experiences, and provide data-driven insights for decision-making.

What is the highest paid job in property?

In property management, executive roles such as Chief Property Officer or Director of Property Management tend to be the highest paid, often earning six-figure salaries. These positions require extensive experience, leadership skills, and knowledge of real estate markets and management software.

What are the key skills and qualifications needed to thrive as a Senior Property Manager, and why are they important?

To thrive as a Senior Property Manager, you need a solid background in property management, financial oversight, and knowledge of real estate laws, often supported by a relevant degree or certifications like CPM or CAM. Familiarity with property management systems (such as Yardi or AppFolio), lease management software, and budgeting tools is typically required. Excellent communication, negotiation, and problem-solving skills help foster tenant relations and manage teams effectively. These abilities ensure that properties are well-maintained, compliant, and profitable, driving overall business success.

What is the difference between Senior Property Management System vs Property Management Coordinator?

AspectSenior Property Management SystemProperty Management Coordinator
CredentialsExperience with property management software, industry certificationsBasic knowledge of property management, administrative skills
Work EnvironmentOversees systems, manages teams, strategic planningSupports property operations, handles administrative tasks
Employer & Industry UsageReal estate firms, property management companiesProperty management offices, leasing agencies
Search & Comparison IntentUnderstanding senior roles, system managementAdministrative support, operational tasks

The Senior Property Management System focuses on overseeing property management software and strategic system implementation, often requiring industry experience and certifications. In contrast, a Property Management Coordinator handles day-to-day administrative tasks supporting property operations. While both roles are essential in property management, the senior role involves higher-level oversight and technical expertise, whereas the coordinator provides operational support.

What are the 4 P's of property management?

The 4 P's of property management are Property, Price, Promotion, and Placement. These elements help property managers effectively market and maintain properties, ensuring they meet tenant needs and maximize investment value. Understanding these principles is essential for roles involving leasing, tenant relations, and property marketing.
What cities are hiring for Senior Property Management System jobs? Cities with the most Senior Property Management System job openings:
What are the most commonly searched types of Property Management System jobs? The most popular types of Property Management System jobs are:
What states have the most Senior Property Management System jobs? States with the most job openings for Senior Property Management System jobs include:
Senior Property Management System jobs near you
Assistant Property Manager

Assistant Property Manager

Kilroy Realty Corp.

San Francisco, CA • On-site

$21.75 - $29.75/hr

Full-time

Medical, Dental, Vision, Life, Retirement

Re-posted 6 days ago

Job description

About the Opportunity
The Assistant Property Manager shall be responsible for assisting the Property & Asset Management team on a day-to-day basis with all aspects of property management for 350 Mission. This position reports to the Property Manager with a secondary reporting Senior Property Manager.
Opportunity Requirements
  • Minimum of 3-5 years working in a professional office environment and a minimum of 3 years working in a commercial real estate environment.
  • Strong proficiency in financial management and accounting required.
  • Must be self-motivated and possess excellent email and phone etiquette, convey a highly professional manner and must be well organized.
  • Solid understanding of office procedures; typing skills 60+; excellent spelling and grammar; and highly computer literate with Word and Excel.
  • Excellent interpersonal and communication skills.

Summary of Responsibilities
The essential function of this position is regular and predictable attendance. The core responsibilities of this position include, but are not limited to the following:
  • General Administration:
    • Maintain SharePoint file organization for projects, vendors, and tenant files. This includes Yardi Document Management (YDM) lists and distribution.
    • Manage office administration, including mail distribution, ordering and stocking office supplies, and overseeing of office equipment.
    • Support the management team in coordinating leasing, marketing, design, and investor-related activities for assigned assets.
    • Work with development and construction team on weekly operations meetings, agenda and open items.
    • Record meeting minutes and maintain status reports on properties and outstanding items.
    • Ensure all tenant and vendor contacts (legal, billing, premises, emergency) are updated and maintained.
    • Follow and adhere to the Corporate Asset Management & Leasing monthly Calendar.
    • Coordinate tenant activity and moves with multiple departments including development, construction, and engineering.
    • Provide backup coverage for the front desk and telephone duties, and assist the Property Coordinator with general office tasks as needed.
  • Accounting:

Payables
  • Review and process invoices in Yardi PayScan daily, assign them to the appropriate GL and ensure the invoices are in line with the budget.
  • Upload invoices into Yardi for payment routing as needed. Collaborate and support Property Coordinator and accounting team with invoice processing.
  • Follow up on outstanding invoices or incorrect billings and resolve discrepancies in a timely manner as needed.
  • Prepare and route purchase orders in Yardi to track all expenditures.

Receivables
  • Possess a comprehensive understanding of tenant rent schedules, lease commencement dates, rent abatements, and prorated rents per tenant leases.
  • Responsible for running current aging reports. Contact tenants via phone and email for outstanding receivables.
  • Submit monthly aging reports to revenue accounting team.
  • Follow up on all outstanding charges and escalate to Property Manager and/or Senior Property Manager after (3) attempts to collect have failed.
  • Identify and investigate any discrepancies between tenant ledger (overdue balance or credit) and tenant payment status.
  • Prepare utility and submeter spreadsheets as needed.
  • Manage tenant utilities, after-hours lighting and HVAC billings by preparing monthly allocations and generating sundry charges in Yardi.
  • Monitor external utility websites for invoice postings and ensure timely processing.
  • Generate tenant late fee charges as instructed by Property Manager and/or Senior Property Manager.
  • Assist Property Manager and/or Senior Property Manager with CAM Reconciliation letters and annual tenant CAM Estimate letters.

Reporting
  • Provide Property Manager and / or Senior Property Manager with monthly accrual data, update working budgets.
  • Assist with compilation of information/data for annual budget preparation, as needed.
  • Review Lease Abstracts from Accounting for Senior Property Manager and Senior Director approval. Prepare and submit Lease Change Notices as needed.
  • Monthly preparation and update of Stacking Plans, Rent Rolls, Commercial Billing, and Tenancy Schedules for Property Manager and/or Senior Property Manager review and approval.
  • Assist Senior Property Manager with month end closing procedures, preparation of variance and financial reports, monthly reforecast, accruals, and general ledger review.

Budgets
  • Collaborate with the property team on annual budget preparation, including obtaining bids, validating pricing, entering data into accounting software, and assessing capital building needs.
  • Assist with monthly reforecasting and/or update reforecasts for Property Manager and/or Senior Property Manager review.
  • Analyze year over year and budget to actual variances, identify percentage changes, and recommend strategies including value engineering to align expenses with budget targets.
  • Review vendor schedules of work and revise as needed for budgeting or reforecasting purposes.
  • Work with Chief Engineer and PM and / or SPM to identify and obtain pricing for non-contracted and R&M items to include in budget.
  • Ensure accuracy of vendor pricing throughout the year, checking original proposals or contracts as needed.
  • Track budget on a monthly basis to ensure that building work is completed on time and within budget and invoices are paid and / or accrued for as work is completed.
  • Monitor and track expenses against budget and contract/purchase order amounts, updated working budgets.
  • Update Forecast accordingly throughout the year in conjunction with Property Manager and/or Senior Property Manager guidance.
  • Prepare Authorizations for Expenditure (AFE) for non-budgeted work as needed and route to Property Manager and/or Senior Property Manager for review and approval.
  • Insurance Compliance:
    • Collect, validate and file tenant and vendor certificates of insurance (COI), work with Risk Management team to ensure certificate compliance.
    • Prepare incident report forms and submittal to Risk Management with Property Manager and/or Senior Property Manage review and approval.
  • Property Management:
    • Assist the property management team and Chief Engineers to maintain building standard operating procedures. Create and maintain Permit Compliance Calendar.
    • Participate and assist Property Manager and / or Senior Property Manager with monthly and quarterly property walks and preparation of punch lists.
    • Follow up with vendors to confirm timely completion of follow-up items noted on walks.
    • Conduct regular 3rd party inspection walks along with the vendor and document required follow-up items.
    • Act as liaison with engineering team to schedule and track tenant work orders and preventative maintenance through Visitt to ensure they are completed in a timely manner. Update weekly team meetings with work order and PO status.
    • Monitor Visitt work order system throughout the day to ensure tenant work orders are responded to and updated accordingly with relevant notes and within required response and completion goals:
      • Acceptance: 30 minutes
      • Response: 2 hours
      • Completion: 24 to 48 hours
    • Assist with collection of bids for projects, and/or maintenance and repairs.
    • Create Purchase Orders and track from scope commencement through to completion and invoice processing in timely manner.
    • Assist with drafting, executing, and maintaining vendor service contracts, purchase order documents, and vendor files as needed.
    • Collaborate with Property Coordinator to ensure all contact lists for vendors, tenants, etc. are maintained and updated regularly.
  • Tenant Relations:
    • Assist property team in coordinating all tenant and property events as well as annual fire warden training program.
    • Coordinate signage program, including directory boards, tenant suite signs, floor directory signs, evacuation and restroom signs.
    • Collaborate with Property Coordinator to prepare and distribute tenant memos and notifications.
    • Prepare move-in packages and assist in coordination of tenant move-ins/outs.
    • Assist in implementation and compliance of tenant lease obligations.
    • Update building website/tenant portal/app and emergency procedures Property Manager and/or Senior Property Manager review and Chief Engineer review.
    • Educate tenants on project's recycling program.
    • Assist Property Manager / Senior Property Manager in resolving miscellaneous tenant issues.
  • Vendor Relations:
    • Manage and update property activity calendar to include recurring services, upcoming work, tours, executive visits and special events. Coordinate with various teams to ensure proper distribution of notifications.
    • Possess a comprehensive understanding of the vendor contracts and monitor vendors for compliance.
    • Generate and maintain vendor contracts and vendor files for Property Manager and/or Senior Property Manager review.
    • Collaborate with Property Coordinator to manage and update property activity calendar to include recurring services, upcoming work, tours, executive visits and special events.
    • Coordinate with various teams to ensure proper distribution of notifications.
    • Receive and track vendor access request forms to route for approval of property management and engineering teams.
    • Manage security, landscape, janitorial contracts, and other vendor contracts by attending monthly meetings and site walks, tracking performance, and following up with vendors as needed.
    • Provide an annual schedule of maintenance work to the Property & Asset Management team, and ensure vendors perform work accordingly.
    • Verify scheduled maintenance is completed to Class-A standards and coordinate follow up with vendors as needed.
    • Function as liaison with engineering, security, parking, and janitorial to input and track Visitt work orders in a timely manner.
    • Inspect job sites after services are performed to ensure that work was done to specifications.
  • Leasing:
    • Assist Asset Management team in the collection, organization, and routing of leasing or building/property management documents.
    • Collaborate with Property Manager and/or Senior Property Manager review.to coordinate leasing tours with brokers and KRC leasing team. Work with existing tenants to coordinate tours in occupied suites as needed.
    • Conduct vacant suite inspections per required company inspection schedule.
  • Other duties may be assigned accordingly.

What we offer
At Kilroy, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within the role. The base pay range for this role is between $34.62 and $41.12, and your hourly rate will depend on your skills, experience and training, knowledge, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. This role is eligible for an annual discretionary bonus as well.
Our comprehensive group health benefits program is built around your total health and provides employees and their families with care and coverage designed to help you thrive. Our health and wellness program offerings include medical, dental, vision, with FSA, HSA options, Group Life & Disability, LTD coverage and much more. Ancillary programs include a retirement savings plan with a competitive employer match, employee support programs like our parental leave coaching program, wellness, and commuter benefits, just to name a few. We invite you to visit our website at www.kilroyrealty.com to learn more.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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