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Scheduling Operations Associate Jobs (NOW HIRING)

PowerLines

Operations Associate

Washington, DC · On-site

PowerLines is seeking an Operations Associate for a full-time contract role through the end of 2026 ... Support scheduling for Executive Director * Prepare briefing materials and meeting pre-reads

New

Dutch Farms

Operations Associate

Painesville, OH · On-site

$18/hr

Do you value a flexible schedule, great benefits, and a positive work environment? If so, we have ... About the Role: Operations Associate As an Operations Associate, you'll play a key role in ...

The Rinks Foundation

Operations Associate

Poway, CA · On-site

$19.50/hr

Operations Associate Pay Details: The starting hourly rate for this position is $19.50 per hour ... Able to work a flexible schedule consisting of varying days and hours (including weekends, holidays ...

Heckmann Financial

Operations Associate

Delafield, WI · On-site

The Operations Associate plays a key role in ensuring smooth day-to-day operations and delivering a ... and scheduling meetings · Process returned documents (contracts, applications, transfers) · ...

The Rinks

Operations Associate

Yorba Linda, CA · On-site

$21/hr

Operations Associate Pay Details: The starting hourly rate for this position is $21.00 per hour ... Able to work a flexible schedule consisting of varying days and hours (including weekends, holidays ...

New

The Rinks Foundation

Operations Associate

Anaheim, CA · On-site

$21/hr

Operations Associate Pay Details: The starting hourly rate for this position is $21.00 per hour ... Able to work a flexible schedule consisting of varying days and hours (including weekends, holidays ...

The Rinks

Operations Associate

Lakewood, CO · On-site

$21/hr

Operations Associate Pay Details: The starting hourly rate for this position is $21.00 per hour ... Able to work a flexible schedule consisting of varying days and hours (including weekends, holidays ...

The Rinks

Operations Associate

Poway, CA · On-site

$19.50/hr

Operations Associate Pay Details: The starting hourly rate for this position is $19.50 per hour ... Able to work a flexible schedule consisting of varying days and hours (including weekends, holidays ...

The Rinks

Operations Associate

Anaheim, CA · On-site

$21/hr

Operations Associate Pay Details: The starting hourly rate for this position is $21.00 per hour ... Able to work a flexible schedule consisting of varying days and hours (including weekends, holidays ...

Wisconsin

Operations Associate

Kenosha, WI · On-site

$15/hr

Operations Associate Job Category: Student Hourly Job Profile: Student Help Job Summary: The ... Read the reservations schedule and execute setup and technical needs. * Provide complete set-ups ...

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All JobsScheduling Operations Associate Jobs

Scheduling Operations Associate information

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$11

$26

$53

How much do scheduling operations associate jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for scheduling operations associate in the United States is $26.24, according to ZipRecruiter salary data. Most workers in this role earn between $17.79 and $30.29 per hour, depending on experience, location, and employer.

What is the difference between Scheduling Operations Associate vs Scheduling Coordinator?

AspectScheduling Operations AssociateScheduling Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in office administrationHigh school diploma; experience in scheduling or administrative roles often preferred
Work EnvironmentOffice setting, often supporting operations teamsOffice environment, coordinating schedules across departments or clients
Employer & Industry UsageUsed in healthcare, logistics, and corporate sectorsCommon in healthcare, education, and corporate sectors
Primary FocusManaging scheduling operations, data entry, and supporting workflowOrganizing and coordinating schedules, communicating with stakeholders

The main difference between a Scheduling Operations Associate and a Scheduling Coordinator lies in their scope of responsibilities. The Associate typically focuses on supporting operational workflows and data management, while the Coordinator emphasizes organizing and communicating schedules across teams or clients. Both roles require similar credentials and are found in various industries, but their specific duties and focus areas differ slightly.

What is a scheduling operations associate?

A scheduling operations associate is responsible for coordinating and managing schedules within an organization, ensuring that appointments, meetings, or shifts are properly planned and executed. They often use scheduling software and require strong organizational and communication skills to optimize operational efficiency.

What does a scheduling operations associate do?

A Scheduling Operations Associate is responsible for coordinating and managing schedules for employees, resources, or services within an organization. Their tasks often include organizing appointments, maintaining calendars, ensuring efficient use of time and resources, and communicating with relevant stakeholders to avoid conflicts or overlaps. They use scheduling software and tools to monitor and adjust schedules as needed, helping to streamline operations and improve productivity. This role requires strong organizational, communication, and problem-solving skills.

What are the key skills and qualifications needed to thrive as a scheduling operations associate, and why are they important?

To thrive as a Scheduling Operations Associate, you need strong organizational skills, attention to detail, and experience in scheduling or administrative roles, often supported by a bachelor’s degree. Familiarity with scheduling software (such as Microsoft Outlook, Google Calendar, or workforce management systems) and proficiency in Excel are typically required. Excellent communication, problem-solving abilities, and adaptability help you manage shifting priorities and coordinate effectively with teams. These skills ensure efficient operations, minimize scheduling conflicts, and support smooth business workflows.

What are some common challenges faced by scheduling operations associates and how can they be managed?

Scheduling Operations Associates often encounter challenges such as managing last-minute changes, balancing multiple priorities, and coordinating across departments to avoid conflicts. Effective communication, adaptability, and strong organizational skills are essential for success in this role. Utilizing scheduling software and maintaining open channels with stakeholders can help manage these challenges and ensure smooth operations.

Is being a scheduling operations associate a hard job?

Scheduling operations associates typically handle organizing and coordinating schedules using tools like calendar software, requiring attention to detail and time management skills. The job can involve repetitive tasks and managing multiple priorities, but it generally depends on the complexity of the organization and the volume of scheduling needed.
More about Scheduling Operations Associate jobs
What cities are hiring for Scheduling Operations Associate jobs? Cities with the most Scheduling Operations Associate job openings:
What states have the most Scheduling Operations Associate jobs? States with the most job openings for Scheduling Operations Associate jobs include:
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Scheduling Operations Associate jobs near you
Infographic showing various Scheduling Operations Associate job openings in the United States as of August 2026, with employment types broken down into 85% Full Time, 12% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $54,588 per year, or $26.2 per hour.

Operations Associate

PowerLines

Washington, DC • On-site

Contractor

Posted 3 days ago

New

Job description

Overview
PowerLines is a national nonprofit organization that aims to modernize the utility regulatory system for American energy consumers to lower utility bills and grow the economy. It focuses on state public utilities commissions (PUCs), which play a critical role in determining how much people pay for utility bills, how utilities invest in different types of energy, and where new energy projects are built. These 200 commissioners oversee more than $200 billion in utility spending each year and have significant influence over the future of our energy system.
Rising utility bills is quickly becoming a national economic and political issue. In the first half of 2025, utility rate increase requests totaled $29 billion, setting a record for any year and more than doubling the amount during the same period last year. Recognized on the 2025 "TIME100 Next" list, PowerLines is rapidly becoming a go-to source and leader in informing the national discussion of this issue and has already shaped the conversation in The New York Times, Bloomberg, CBS News, Financial Times, TIME, Vox, The Daily Mail, Heatmap News, MIT Technology Review, Latitude Media, Yahoo News, and Canary Media.
PowerLines is seeking an Operations Associate for a full-time contract role through the end of 2026, with the possibility of extension, to support core operational workstreams. The ideal candidate will be a scrappy team player who takes initiative, is detail-oriented and organized, and brings a "get stuff done" mentality. This person should also be eager to wear multiple hats, manage multiple high-impact workstreams, and maintain adaptability in a dynamic, high-velocity startup environment. This role will also require creative problem solving and an ability to operate in uncertain and ambiguous environments.
PowerLines is a rapidly growing, early-stage startup nonprofit organization. Every day at PowerLines looks different. This person will be expected to move fast, tackle problems, and keep the trains running. The Operations Associate will have the opportunity to help build organizational infrastructure at a pivotal juncture, have a front row seat to an organization during an exciting period of growth, and contribute outsized impact in an underaddressed and dynamic problem space. This person will play a critical role in shaping the trajectory of PowerLines' work, including its team, culture, operations, and organizational infrastructure.
PowerLines is headquartered in Washington, DC. There is a strong preference for the Operations Associate to be based in Washington, DC. The Operations Associate will report to the Chief of Staff.
Key Responsibilities:
  • Internal Operations
    • Maintain shared team systems, including Google Drive folder, team site, and directory
    • Support weekly team meetings and other recurring rhythms, including developing of agendas, notetaking
    • Support processing of reimbursements, receipts, and other expenses
    • Provide operational and project support to PowerLines projects and teams as needed
    • Lead preparation for weekly team close-outs and recaps
    • Support onboarding of new team members
    • Support tracking contracts and renewals
    • Support coordination with HR administration
  • Executive Support
    • Support scheduling for Executive Director
    • Prepare briefing materials and meeting pre-reads
    • Track key external contacts and follow-ups on the Executive Director's behalf, including CRM upkeep
    • Work with Executive Director and Chief of Staff on a regular basis to ensure that priorities and key tasks are completed
    • Be several steps ahead and anticipate challenges and opportunities for the organization
  • Team Culture
    • Support building of organizational and team culture, including planning for team retreats, happy hours, and other team building events
    • Support professional development opportunities for PowerLines team members
    • Ensure PowerLines office space is well-maintained and conducive for team success
  • Fundraising
    • Support research and tracking of funder and donor prospects
    • Support fundraising operations and administrative needs
  • Event Support
    • Support planning and execution of logistics for events and convenings
    • Coordinate travel and logistics for PowerLines team retreats and events

Requirements
Role Requirements
The ideal candidate for this role will be a team player who has a high degree of attention to detail, is able to juggle competing priorities and wear many hats, and take initiative and solve problems. As PowerLines is an early-stage startup nonprofit organization, an ability to proactively identify opportunities, operate nimbly in a dynamic startup environment, and maintain deep passion for PowerLines' mission is critical to success.
Preferred Qualifications:
  • 0-3 years of experience in operations, project management, or a related field, preferably in a nonprofit, advocacy, or startup setting.
  • A "get stuff done" and "whatever it takes" mentality to deliver success.
  • Comfortable working in a fast-paced environment with tight deadlines.
  • Excellent organizational skills and attention to detail, as well as an ability to multitask and prioritize high-volume, high-priority initiatives.
  • Anticipate needs and serve as a discreet, trusted partner on sensitive matters
  • Capacity to thrive in fast-paced, dynamic, and uncertain environments, including an ability to identify priorities and function independently.
  • A passion for PowerLines' mission.

Benefits
Compensation and Benefits
  • This role is a 4 month full-time 1099 contract role with the possibility of extension. The compensation will be $6,000 per month. Compensation may be based on skills, qualifications, experience, location, and other factors.

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