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Records Assistant Jobs in Springfield, MA (NOW HIRING)

Connecticut Children's

Medical Assistant

Hartford, CT · On-site

$18 - $23/hr

Prepare and files medical record. * Provides cross coverage for other administrative roles ... Completion of Medical Assistant training program approved by the American Association for Medical ...

Connecticut Children's

Medical Assistant

Hartford, CT

$18 - $23/hr

Health Record Systems (E.H.R.). * Excellent interpersonal, phone, customer service, problem-solving ... A Medical Assistant (MA) may be required to perform any or all of the following fundamental ...

Barnes Group Inc.

Assistant Controller

East Granby, CT · On-site

... record financial transactions and maintain accounting records ensuring compliance to SOX. * Assist ... Finance Leader with all financial aspects, including monthly reports, control of costs, safeguard ...

Barnes Group Inc.

Assistant Controller

East Granby, CT · On-site

... record financial transactions and maintain accounting records ensuring compliance to SOX. * Assist ... Finance Leader with all financial aspects, including monthly reports, control of costs, safeguard ...

Barnes Group Inc.

Assistant Controller

East Granby, CT

... record financial transactions and maintain accounting records ensuring compliance to SOX. * Assist ... Finance Leader with all financial aspects, including monthly reports, control of costs, safeguard ...

Barnes Group

Assistant Controller

East Granby, CT · On-site

... record financial transactions and maintain accounting records ensuring compliance to SOX. * Assist ... Finance Leader with all financial aspects, including monthly reports, control of costs, safeguard ...

Vantage at Hampden

Activities Assistant

Hampden, MA · On-site

$17 - $19/hr

Maintain activity schedules and records * Coordinate vendors and supplies * Track participation and feedback * Ensure activities follow budget guidelines Activities Assistant Compensation & Schedule

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Records Assistant information

See Springfield, MA salary details

$7

$18

$29

How much do records assistant jobs pay per hour?

As of Jul 15, 2026, the average hourly pay for records assistant in Springfield, MA is $18.07, according to ZipRecruiter salary data. Most workers in this role earn between $14.95 and $19.66 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Records Assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are some common challenges Records Assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What are Records Assistants?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.
What are the most commonly searched types of Records jobs in Springfield, MA? The most popular types of Records jobs in Springfield, MA are:
What are popular job titles related to Records Assistant jobs in Springfield, MA? For Records Assistant jobs in Springfield, MA, the most frequently searched job titles are:
What job categories do people searching Records Assistant jobs in Springfield, MA look for? The top searched job categories for Records Assistant jobs in Springfield, MA are:
What cities near Springfield, MA are hiring for Records Assistant jobs? Cities near Springfield, MA with the most Records Assistant job openings:
Records Assistant jobs near you
Administrative Assistant

Administrative Assistant

Northeast Center for Youth & Families, Inc. (NCYF)

Easthampton, MA • On-site

$21 - $24/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

Benefits:
  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Northeast Center for Youth & Families, Inc. is seeking an Administrative Assistant for our Easthampton office. The Administrative Assistant will provide clerical services to managers and supervisors, including but not limited to: word processing of general correspondence and documentation, recording and filing necessary paperwork and documentation, maintaining consistent and contemporary filing systems, data base entry, information manipulation and reporting, and photocopying, binding, creating of presentations and materials.
The Administrative Assistant will also perform all tasks necessary to maintain client records; ensure record data is up-to-date and deadline-sensitive (e.g. Entrustment of Care, consents, etc.); obtain updated records and documents as assigned in adherence to established deadlines, assist in the billing process as assigned, including preparation and/or collection of billing-related reports and documents, and quality control.
This Administrative Assistant will work with highly confidential data and information about Agency and Clients. They will positively interact with co-workers and other employees of the Agency, as well as visitors, clients and collateral providers, provide information by answering questions and requests, maintain professional and technical knowledge by attending educational workshops, contribute to team by achieving results in timely, efficient and professional manner, and provide coverage for front desk as well as perform other duties as assigned by supervisor or member of leadership team.
Qualifications Include:
  • Associates degree in a related field preferred or equivalent direct experience of at least two years
  • Basic knowledge of both Word and Excel required.
  • Broad knowledge of non-profit administration and child protective systems
  • Reliable transportation required
  • Approved CORI, DCF background checks required
NCYF provides paid trainings for all employees. We offer competitive wages, a dynamic work environment & the following benefits: Medical/Dental Insurance; Disability; Group Term Life/Voluntary Life; 401k Retirement; Paid Holidays/Vacation Pay; Whole Life, Critical Illness, Accident Insurance; Medical and Dependent Care Flexible Spending Accounts; Employee Assistance Program (EAP), Tuition Reimbursement, and Member Discounts.
AA/EOE: we believe diversity strengthens our organization!