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Records Assistant Jobs in Boston, MA (NOW HIRING)

Boston College

Records Assistant

Chestnut Hill, MA · On-site

$17.50 - $23/hr

Reportingto the Associate Director, Data Management, the Records Assistant isresponsible for monitoring and maintaining the accuracy, integrity, and qualityof Advancement's alumni and donor records.

Roessel Joy

Administrative Assistant

Woburn, MA · On-site

$19.75 - $26.50/hr

Support bookkeeping functions such as invoice processing, data entry, and record maintenance * Maintain accurate documentation related to purchasing, compliance, and financial records * Assist with ...

Integrated Resources

Records Coordinator

Andover, MA · On-site

Records Coordinator Provide records coordination support for the process monitoring and Informatics ... Perform verification of data to ensure accuracy of data * Assist with extracting, analyzing and ...

Opensity Solutions

Records Specialist

Boston, MA · On-site

As a Records Associate, your role is to assist in the effective management and organization of records within the organization. You will play a key part in maintaining accurate records, both physical ...

Opensity solutions

Records Specialist

Boston, MA · On-site

As a Records Associate, your role is to assist in the effective management and organization of records within the organization. You will play a key part in maintaining accurate records, both physical ...

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Records Assistant information

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How much do records assistant jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for records assistant in Boston, MA is $20.17, according to ZipRecruiter salary data. Most workers in this role earn between $16.73 and $21.92 per hour, depending on experience, location, and employer.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are the most commonly searched types of Records jobs in Boston, MA?

The most popular types of Records jobs in Boston, MA are:

What are popular job titles related to Records Assistant jobs in Boston, MA?

For Records Assistant jobs in Boston, MA, the most frequently searched job titles are:

What job categories do people searching Records Assistant jobs in Boston, MA look for?

The top searched job categories for Records Assistant jobs in Boston, MA are:

What cities near Boston, MA are hiring for Records Assistant jobs?

Cities near Boston, MA with the most Records Assistant job openings:

Records Assistant jobs near you
Infographic showing various Records Assistant job openings in Boston, MA as of August 2026, with employment types broken down into 100% Full Time. Highlights an 80% In-person, and 20% Remote job distribution, with an average salary of $41,959 per year, or $20.2 per hour.

Records Assistant

Boston College

Chestnut Hill, MA • On-site

$17.50 - $23/hr

Full-time

This job post has expired today. Applications are no longer accepted.

Boston College rating

8.7

Company rating: 8.7 out of 10

Based on 16 frontline employees who took The Breakroom Quiz

54th of 620 rated colleges and universities

Job description

As we enter the fourth year of the public phase of SoaringHigher: the Campaign for Boston College, we invite you to join ourcommunity. Driven by our mission in ways that advance the university for yearsto come, priority areas for this 3B comprehensive campaign include FinancialAid, Academics, and Student Life.
Based on a fundamental Jesuit tenet of developing the whole person,University Advancement is large enough to benefit from many campus resources,yet small enough to be agile and creative in supporting all associates. With anaverage tenure of close to 10 years at Boston College, our 250-personcentralized organizational structure offers a variety of roles acrossfundraising, alumni relations, operations, and communications and engagement.We invest in the professional growth of every staff member through individualand team-based programs. Likewise, we aim to attract the very best, seekingteam members who are as ambitious and as committed to our team as we are. Wevalue a culture of diversity, equity, inclusion, and belonging while activelypromoting team members who contribute to the success of University Advancement.
See below the current opportunity to begin (or return to!) your BostonCollege experience!
Job Description 
Reportingto the Associate Director, Data Management, the Records Assistant isresponsible for monitoring and maintaining the accuracy, integrity, and qualityof Advancement's alumni and donor records. Accurate and meaningful data isfoundational to supporting the mission of BC's University Advancement. Throughthe identification, diagnosis, and resolution of data integrity issues anderrors, Advancement data will better support engagement and fundraisingactivities, resulting in stronger results, community tools, and constituentsatisfaction. Specifically, the Records Assistant assists with:

  • Manualdata entry into University Advancement 500,000 record constituentdatabase. 
  • Importing data files from various sources through BrightVine data loader userinterface. 
  • Dailyreconciliation of donor demographic data essential to processing gifts to theUniversity. 
  • Ensuringthe integrity of the database through the execution of daily audit reports andregular maintenance of data records. 
  • Generateweekly and monthly data reports, and store completed work in designatedlocations. 
  • Processing of all returned mail and contact preference update forms. 
  • Customerservice inquiries via phone, email, and affinity web form correspondence. 
  • Testingof new and existing database integration systems and features. 
  • Researchrecords for special lists and report preparation. 
  • Analyzesource information such as internal and external reports, and correspondencebetween donors and employees; compile and verify the accuracy of data usingLexis/Nexis, IWave, Alumnifox, Alumnifinder, WhitePages, Obituary.com, and NCOAdata research services. 
  • Technical support for alumni trying to access the online alumnicommunity. 
  • Performing other related duties as required.

Full-Time EquivalentHiring Range: 41,300 - 51,600; salary commensurate with relevant experience.

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