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Records Assistant Jobs in Springfield, MA (NOW HIRING)

Trinity Health

Medical Records Clerk

Hartford, CT · On-site

$16.25 - $20/hr

Maintains neat and accurate storage of all medical records per established protocols; provides and ... Registered Health Information Technician (RHIT), Medical Assistant (MA), Certified Nursing ...

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All JobsRecords JobsRecords Assistant JobsRecords Assistant Jobs in Springfield, MA

Records Assistant information

See Springfield, MA salary details

$7

$18

$29

How much do records assistant jobs pay per hour?

As of Aug 28, 2026, the average hourly pay for records assistant in Springfield, MA is $18.07, according to ZipRecruiter salary data. Most workers in this role earn between $14.95 and $19.66 per hour, depending on experience, location, and employer.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are the most commonly searched types of Records jobs in Springfield, MA?

The most popular types of Records jobs in Springfield, MA are:

What are popular job titles related to Records Assistant jobs in Springfield, MA?

For Records Assistant jobs in Springfield, MA, the most frequently searched job titles are:

What job categories do people searching Records Assistant jobs in Springfield, MA look for?

The top searched job categories for Records Assistant jobs in Springfield, MA are:

What cities near Springfield, MA are hiring for Records Assistant jobs?

Cities near Springfield, MA with the most Records Assistant job openings:

Records Assistant jobs near you
Infographic showing various Records Assistant job openings in Springfield, MA as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 15% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 90% Physical, 1% Hybrid, and 9% Remote job distribution, with an average salary of $37,592 per year, or $18.1 per hour.

Office Administrative Assistant

Meadows Staffing Group Inc

Springfield, MA • On-site

$16.25 - $21.50/hr

Other

Medical, Dental, Retirement, PTO

Posted 15 days ago

Job description

Office Administrative Assistant

Location: Springfield, MA Metro Area

Schedule: Monday through Friday | 8:00 AM – 4:00 PM


Why You'll Love This Opportunity

A well-established and growing business in the Springfield, MA metro area is seeking an experienced Office Administrator / AR/AP Professional to join its team. This is an excellent opportunity for someone who enjoys working in a fast-paced office, thrives in a hands-on role, and takes pride in keeping daily operations running smoothly.

As the company continues to grow, you'll play a key role supporting both the administrative and accounting functions while working alongside a collaborative team in a professional office environment.


Responsibilities

  • Answer and direct incoming phone calls while providing exceptional customer service
  • Perform a variety of general administrative and office support duties
  • Process Accounts Receivable and Accounts Payable transactions
  • Utilize QuickBooks Desktop for daily accounting functions
  • Prepare payroll
  • Maintain accurate financial and office records
  • Assist with insurance-related documentation and administrative processing
  • Support day-to-day office operations in a high-volume, fast-paced environment
  • Partner with leadership to help ensure the efficient operation of the business

  • Qualifications

    • Previous experience in an Office Administrator, Bookkeeper, Office Manager, or similar administrative/accounting role
    • Previous experience with collision/insurance autobody administration
    • Strong proficiency with QuickBooks (QuickBooks Desktop experience required; QuickBooks Online experience is a plus)
    • Experience processing payroll
    • Solid understanding of Accounts Receivable and Accounts Payable
    • Excellent organizational skills with strong attention to detail
    • Ability to prioritize multiple responsibilities and meet deadlines in a busy office
    • Strong communication and customer service skills


    Benefits

    • Health Insurance
    • Dental Insurance
    • 401(k) with Employer Match
    • Paid Holidays
    • Vacation Time
    • Sick Time

    Interested? Apply today!

    Apply