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Records Assistant Jobs in Andover, MA (NOW HIRING)

Roessel Joy

Administrative Assistant

Woburn, MA · On-site

$19.75 - $26.50/hr

Support bookkeeping functions such as invoice processing, data entry, and record maintenance * Maintain accurate documentation related to purchasing, compliance, and financial records * Assist with ...

Opensity Solutions

Records Specialist

Boston, MA · On-site

As a Records Associate, your role is to assist in the effective management and organization of records within the organization. You will play a key part in maintaining accurate records, both physical ...

K2services

Records Specialist

Boston, MA · On-site

As a Records Associate, your role is to assist in the effective management and organization of records within the organization. You will play a key part in maintaining accurate records, both physical ...

Ghostshield

Administrative Assistant

Hudson, NH · On-site

$19 - $21/hr

Perform data entry and maintain accurate records * Assist with light accounting tasks, including invoicing and payment processing * Support purchasing activities and vendor communications * Help ...

Secretary of State

Public Records Specialist

Boston, MA · On-site

$42K/yr

REPRESENTATIVE TASKS : • Assist in opening administrative appeals pertaining to the Public Records Law; • Manage a case load of appeals and draft determinations concerning compliance with the ...

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Records Assistant information

See Andover, MA salary details

$8

$18

$30

How much do records assistant jobs pay per hour?

As of Aug 26, 2026, the average hourly pay for records assistant in Andover, MA is $18.81, according to ZipRecruiter salary data. Most workers in this role earn between $15.58 and $20.43 per hour, depending on experience, location, and employer.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What job categories do people searching Records Assistant jobs in Andover, MA look for?

The top searched job categories for Records Assistant jobs in Andover, MA are:

What cities near Andover, MA are hiring for Records Assistant jobs?

Cities near Andover, MA with the most Records Assistant job openings:

Records Assistant jobs near you
Infographic showing various Records Assistant job openings in Andover, MA as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 13% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 89% Physical, 2% Hybrid, and 9% Remote job distribution, with an average salary of $39,121 per year, or $18.8 per hour.

Administrative Assistant (4+month temporary)

Boston, MA • On-site

Associa
Real Estate • 10K+ employees

7.2

Company rating: 7.2 out of 10

Based on 39 frontline employees who took The Breakroom Quiz

108th of 256 rated facilities management

People enjoy working here

Good employer

Paid breaks

Learn more about Associaexternal

$20 - $25/hr

Full-time

Posted yesterday

New

Job description

One Charles is a premier luxury residential community. The Property Administrator is expected to provide service that reflects the standards of a five-star hospitality environment while maintaining professionalism, discretion, and attention to detail. The Property Administrator will act as the point of contact for all residents, providing administrative support and managing their queries. The Property Administrator will ensure all administrative activities run smoothly on a daily and long-term basis.
This is a full time, 4-month, temporary assignment working Mon. - Fri. 9am - 5pm.
Resident Services
  • Serve as the primary administrative point of contact for residents, unit owners, and prospective residents.
  • Process move-in, move-out, and renovation documentation.
  • Prepare welcome packets and orientation materials for new residents.
  • Maintain confidentiality of resident information and Association records.
  • Assist residents with BuildingLink registration, updates, and account management.
  • Manage and maintain BuildingLink records, announcements, reservations, work orders, package logs, resident directories, and electronic communications.
  • Support the General Manager and Director of Facilities & Operations in the execution of special projects, resident initiatives, and operational programs.
  • Assist as needed in supporting the front of house staff, including covering breaks, and absences.

Financial & Administrative Support
  • Assist with accounts receivable collections and owner account inquiries.
  • Process daily resident charges.
  • Generate resident financial statements, and assist with resident questions.
  • Process invoices and code expenses for management review.
  • Prepare monthly management reports and resident communication materials.
  • Maintain records of contracts, warranties, and vendor agreements.

Board & Committee Support
  • Assist in preparing Board meeting packets and supporting materials.
  • Attend Board and committee meetings as requested and prepare meeting minutes.
  • Coordinate committee communications and scheduling.

Building Operations Support
  • Assist with tracking preventive maintenance schedules.
  • Coordinate vendor access and maintain vendor compliance documentation.
  • Maintain key, fob, parking, and access control records.
  • Assist with emergency communications and resident notifications.
  • Support package management and resident deliveries when needed.

Pay rate: $20-$25 an hour.
  • High school diploma High School Diploma or GED Required.
  • 2+ years of concierge experience in a high-end clientele environment.
  • Professional demeanor and presentation.
  • Customer service driven and team oriented.
  • Excellent communication skills, written and spoken.
  • Attention to detail, proactive, and takes the initiative to service homeowners, guests, and visitors.
  • Ability to anticipate needs and proactively responds to requests and inquires, in person- by phone, and email.
  • Self-motivated, detail oriented and a team player.
  • Time management and time critical prioritization skills.
  • Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.

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About Associa

Sourced by ZipRecruiter

With more than 180 branch offices across North America, Associa delivers unsurpassed management and lifestyle services to nearly five million residents worldwide. Our 10,000+ team members lead the industry with unrivaled education, expertise and trailblazing innovation. For more than 40 years, Associa has provided solutions designed to help communities achieve their vision.

Industry

Real estate

Company size

10,000+ Employees

Headquarters location

Dallas, TX, US

Year founded

1979

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