Records Assistant Jobs in Ohio (NOW HIRING)

Job Posting End Date

09-04-2026

Please note the job posting will close on the day before the posting end date.

Job Summary

Responsible for providing assistance in developing and maintaining all right-of-way (row) records dealing with for the acquisition of land, land rights, licenses, leases, permits, and other documents necessary for the construction, operation and maintenance of electric transmission and/or distribution lines

Job Description

Posted Right of Way Records Specialist Associate-Records Specialist Sr.

What You'll Do:

• Maintain property owner files, maps, drawings, exhibits and progress reports.
• Administrator of applicable ROW applications and document systems.
• Support ROW Agents in maintaining encroachment database.
• Research property ownership and easements. Assist in searching courthouse and other records as may be available to determine present property ownership(s) and the extent of those interests.
• Respond to customer inquiries relating to AEP easements and other landowner-related documents.
• Process payment of invoices through the Company's accounting and recordkeeping systems.
• Support ROW Agents in drafting documents for rights of entry, damage claims, contracts, easements, licenses, leases, releases, permits, options to purchase, and other documents as may be necessary to acquire adequate rights for AEP's electric transmission and/or distribution facilities.
• Assist in providing functional support to other AEP business units in regard to questions and procedures in the acquisition of land and land rights.
• Maintain lease payments, process lease payments, and provide information for monthly reports and annual lease budget.
• Assist in preparing and maintaining a procedures manual for use by department and others, as needed.
• Prepare and issue monthly project status reports for establishing required metrics for benchmarks, as needed.
• Assist ROW Agents in settlement of damage claims with landowners (or their designees) relative to property damage caused or created by AEP during the construction, reconstruction, enlargement, maintenance or removal of transmission and/or distribution facilities, as required.
• Provide assistance to ROW Agents in negotiations with landowners (or their designees) for the acquisition of rights relative to the construction, reconstruction, enlargement or maintenance of electric transmission and/or distribution facilities.
• Promote, support and enforce safety practices to safeguard employees, the general public and AEP equipment.
• Assuming other duties and responsibilities as assigned.

What we're looking for:

Education and Work Experience requirements listed below:

Right of Way Records Specialist Associate

• Entry-level with associate's degree in business, real estate or related field; OR, high school diploma/GED and a minimum of two (2) years' experience, in business, real estate, contracts or planning, construction or maintenance of electric systems.

Right of Way Records Specialist

• Associate's degree in business, real estate or related field with a minimum of two years of experience in real estate, contracts or business accounting; OR, High School diploma/GED and a minimum of four (4) experience, in business, real estate, contracts or planning, construction or maintenance of electric systems.

Right of Way Records Specialist Sr.

• Associate's degree in business, real estate or related field with a minimum of four years of experience in real estate, contracts or business accounting; OR, High School diploma/GED and a minimum of six (6) years of experience, in business, real estate, contracts or planning, construction or maintenance of electric systems.

OTHER REQUIREMENTS:

Physical demand level is Sedentary

Proficiency in Microsoft products (Word, Excel, PowerPoint) Indus Passport, Excel, NOVA, Business Objects.

Compensation Data

Compensation Grade:

SP20-006

Compensation Range:

$54,063.00 - $93,188.50

The Physical Demand Level for this job is: S - Sedentary Work: Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently. (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

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It is hereby reaffirmed that it is the policy of American Electric Power (AEP) to provide Equal Employment Opportunity in all respects of the employer-employee relationship including recruiting, hiring, upgrading and promotion, conditions and privileges of employment, company sponsored training programs, educational assistance, social and recreational programs, compensation, benefits, transfers, discipline, layoffs and termination of employment to all employees and applicants without discrimination because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, veteran or military status, disability, genetic information, or any other basis prohibited by applicable law. When required by law, we might record certain information or applicants for employment may be invited to voluntarily disclose protected characteristics.