Records Information Manager Jobs in Ohio (NOW HIRING)

Summary The Cytotechnologist Laboratory Manager (LIM) oversees all aspects of Laboratory Information service delivery for the VA Northeast Ohio Health Care System Market ensuring that services and technical oversite and delivery are provided efficiently and effectively. Key duties include managing Laboratory Information IT operations, leading cross-functional teams, and overseeing specific areas such as incident management, service delivery and customer support. Responsibilities Duties include, but are not limited to: Utilize concepts, principles, and methodology of medical technology programs and operations sufficient to assess program effectiveness to provide authoritative guidance for operations, personnel, and management. Understanding of laboratory operations and their relationship to the organization sufficient to provide advisory, inspection, training, and problem-solving services on specific projects, and programs or functions. Foster collaboration between various departments to ensure workflows, technology solutions and deliverables meet the needs of the entire market. Develop and maintain a computer downtime contingency plan for both scheduled and emergency interruptions of computer service. Perform administrative management (e.g., budgeting, contracting, procurement, and property management) and ability to manage fiscal matters, forecast resource, and computer equipment needs, and administer the allocated budget. Solve complex problems involving unique or controversial aspects of medical technology or laboratory management, new or unconventional methods, program changes, or conflicts between scientific/technological requirements, and regulatory or program requirements. Implements and maintains coding and mapping for laboratory test ordering, reporting, billing, and workload recording considering compliance principles. Evaluate the validity of the data concerning the test system and accepted assay procedures. Correlates quantitative and qualitative data with patient data (e.g., history, medications) as necessary for test results. Maintains the LIS to identify abnormal results that require immediate attention by the physician to follow the proper laboratory and medical center policies. Establishes, maintains, and manages the Laboratory Electronic Data Interface (LEDI) for the VANEOHCS Market, interoperability with VA sites external to VISN10, and external private commercial reference laboratories. Maintains Instrument Manager upgrades and connections Implement new patches or changes in instrumentation promptly and test thoroughly to detect problems in ordering, accessioning, or resulting lab tests Analyzes emerging trends, software, and technology and adopts appropriate methods for local programs to meet agency goals. Performs checks to maintain compliance with regulatory bodies. Performs market research and evaluates the suitability and cost-effectiveness of new instrumentation, laboratory software, computers, and/or equipment. Responsible for the implementation, verification, and validation of new instrumentation auto-release procedure. Modifies existing policies, procedures, or processes or creates new policies, procedures, or processes for the purpose of providing improved services, reduced cost, decreased turnaround times, etc. Follows all safety and infectious disease policies while conducting duties of the position. Continuously completes medical center and laboratory training and education as required. Ability to organize and prioritize duties across different departments and priorities, and during heavy workload situations to expedite patient results. Assists in completing the Quality Management program for Anatomic Pathology. Work Schedule: 7:30am-4:00pm or 8:00am-4:30pm, Monday-Friday Compressed/Flexible: Not Available. Telework: Not Available. Virtual: This is not a virtual position. Functional Statement #: 95318-0 Relocation/Recruitment Incentives: Not Authorized. Permanent Change of Station (PCS): Not Authorized. PCS Appraised Value Offer (AVO): Not Authorized. Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job. All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA. Selective Service Registration is required for males born after 12/31/1959. Must be proficient in written and spoken English. Subject to background/security investigation. Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). Complete all application requirements detailed in the "Required Documents" section of this announcement. As a condition of employment for accepting this position, you will be required to serve a 1 or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met. BASIC REQUIREMENTS. To qualify for appointment as a Cytotechnologist, all applicants must possess the following: Citizenship. Citizen of the United States (U.S.). (Non-citizens may be appointed when it is not possible to recruit qualified citizens in accordance with chapter 3, section A, paragraph 3g, of this part.) Education. Individuals must have successfully completed a baccalaureate degree from a regionally accredited college/university and successfully completed a Commission on Accreditation of Allied Health Education Programs accredited cytotechnology program. Foreign Education. To be creditable, education completed outside the U.S. must have been submitted to a private organization approved by the American Society for Clinical Pathology (ASCP) that specializes in the interpretation of foreign educational credentials and such education must have been deemed at least equivalent to that gained in conventional U.S. programs. Certification. (1) Candidates must currently possess the Cytotechnologist (CT) (ASCP) or Specialist in Cytotechnology (SCT) (ASCP) certification given by the ASCP Board of Certification. (2) Loss of Certification. An employee who fails to maintain the required certification must be removed from the occupation, which may also result in termination of employment. English Language Proficiency. Cytotechnologists must be proficient in spoken and written English. See 38 U.S.C. § 7403(f). May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria) Cytotechnologist (Laboratory Information Manager), GS-12 Grade Determinations: Experience. At this level, the candidate must have one year of creditable experience equivalent to the GS-11 grade level that is directly related to the position to be filled. Assignments. For all assignments above the journey level, the higher-level duties must consist of significant scope, complexity (difficulty), range of variety, and be performed by the incumbent at least 25% of the time. The laboratory information manager develops and recommends new policies and procedures regarding the installation of evolving tests or techniques, and the use of the laboratory information system (LIS). The laboratory information manager ensures compatibility of the LIS with the overall hospital information system (HIS), and provides authoritative advice and consultation regarding the functions and capabilities of the LIS to all levels of the organization. The laboratory information manager implements and maintains coding and mapping for laboratory test ordering, reporting, billing and workload recording, while considering compliance principles. The laboratory information manager analyzes emerging trends, software and technology, and adopts appropriate methods for local programs to meet agency goals. The laboratory information manager serves as the local expert representing the lab end users, by interacting with software developers to test and validate new and emerging software packages. The laboratory information manager is responsible for compliance with regulatory agency requirements, as related to information systems, and performs audits, as needed. The laboratory information manager provides consultation and training of personnel on computer functions, including ordering options, and is responsible for the maintenance of computer security keys. Demonstrated Knowledge, Skills, and Abilities. In addition to the experience or education above, the candidate must demonstrate all of the following KSAs: i. Knowledge and understanding of laboratory operations, and compliance and regulatory requirements to provide advice, training, and problem-solving services on specific projects, programs, or functions, in order to conduct inspections and audits, as needed. ii. Ability to independently plan, organize, set priorities, work as a team member, and effectively complete assignments. iii. Skill in using the laboratory information system, program techniques, computer language, and program design sufficient to implement various laboratory associated packages and sustain operation of the laboratory system. iv. Ability to adapt, implement, and integrate the use of software to specific laboratory applications and processes, including the use of office automation software. Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/. The full performance level of this vacancy is GS-12. Physical Requirements: The work requires regular and recurrent standing to perform procedures and tests, walking between different areas within the laboratory and throughout the medical center. The work involves sitting at a microscope or computer, manual dexterity, visual acuity, color vision and the ability to sit and concentrate for long periods of time. Requires intermittent moderate lifting (15-44 pounds); light carrying (under 15 pounds); use of fingers; both hands required; intermittent but possibly prolonged stooping and kneeling; ability to read and comprehend ordinary type and computer screens; ability to hear (aid permitted) and work in an environment with constant noise; working closely with others; high cognitive function required to work in a fast-paced environment with competing priorities without loss of accuracy; emotional stability required to maintain self-control in difficult and stressful situations. Education Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions. This job opportunity announcement may be used to fill additional vacancies. This position is in the Excepted Service and does not confer competitive status. VA encourages persons with disabilities to apply. The health-related positions in VA are covered by Title 38, and are not covered by the Schedule A excepted appointment authority. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.