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$24.5K

$45.9K

$63K

How much do recording secretary jobs pay per year?

As of Jun 20, 2026, the average yearly pay for recording secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What are Recording Secretaries?

Recording Secretaries are individuals responsible for accurately documenting the proceedings of meetings, such as minutes, motions, and decisions. They ensure that official records are maintained and distributed to relevant parties. Their work is essential for transparency and accountability within organizations, boards, or committees. Recording Secretaries also often handle related administrative tasks and may assist in preparing meeting agendas or follow-up communications.

How much does a recording secretary make?

The average salary for a recording secretary varies depending on the organization and location, typically ranging from $30,000 to $50,000 annually. Many recording secretaries are part-time or volunteer positions, which can affect compensation, and strong organizational and communication skills are important for the role.

How to become a recording secretary?

To become a recording secretary, candidates typically need strong organizational and communication skills, proficiency with note-taking and document management, and experience with meeting procedures. Many positions require a high school diploma or equivalent, with some roles preferring post-secondary education or relevant certifications. Gaining experience through administrative roles or volunteering can also improve prospects for this position.

What do recording secretaries do?

Recording secretaries are responsible for documenting meeting minutes, maintaining official records, and ensuring accurate and organized documentation of discussions and decisions. They often use tools like note-taking software and must have strong attention to detail and good communication skills. Their work supports transparency and accountability within organizations or committees.

What are the key skills and qualifications needed to thrive as a Recording Secretary, and why are they important?

To thrive as a Recording Secretary, you need strong organizational skills, attention to detail, and proficiency in written communication, often supported by experience in administrative roles or formal secretarial training. Familiarity with word processing software, digital recording devices, and document management systems is typically required. Discretion, active listening, and time management are essential soft skills for accurately capturing meeting discussions and managing sensitive information. These competencies ensure accurate record-keeping, effective communication, and the efficient operation of meetings and organizational processes.

What job makes $10,000 a month without a degree?

A Recording Secretary typically does not earn $10,000 a month without specialized experience or additional responsibilities. High earnings in administrative or secretarial roles usually require advanced skills, certifications, or leadership positions, and such salaries are uncommon without formal education or extensive experience. Most roles paying that level of income are in specialized fields or executive positions that often require degrees or significant industry expertise.

What is the difference between Recording Secretary vs Administrative Assistant?

AspectRecording SecretaryAdministrative Assistant
Required CredentialsTypically no formal certification, but knowledge of meeting procedures helpfulOften requires administrative or office management certifications
Work EnvironmentMeetings, boards, associationsOffice settings, various industries
Employer & Industry UsageNonprofit, government, clubs, associationsCorporate, nonprofit, government, diverse sectors
Common Search & ComparisonYesYes

The Recording Secretary primarily focuses on documenting meetings and maintaining official records, often within organizations like associations or boards. An Administrative Assistant provides broader office support, handling correspondence, scheduling, and administrative tasks across various industries. While both roles require organizational skills, the Recording Secretary specializes in meeting documentation, whereas the Administrative Assistant offers general administrative support.

What are the main challenges a Recording Secretary may face when documenting meeting minutes, and how can they be managed?

One of the primary challenges for a Recording Secretary is accurately capturing key points and action items during fast-paced or complex meetings. It can be difficult to keep up with multiple speakers or technical discussions while ensuring that the minutes remain clear, concise, and unbiased. To manage these challenges, many Recording Secretaries prepare by reviewing the agenda in advance, using templates, and developing shorthand or note-taking methods. Collaborating with the meeting chair or other team members after the meeting can also help clarify any ambiguities before distributing the final minutes.
More about Recording Secretary jobs
What cities are hiring for Recording Secretary jobs? Cities with the most Recording Secretary job openings:
What states have the most Recording Secretary jobs? States with the most job openings for Recording Secretary jobs include:
What job categories do people searching Recording Secretary jobs look for? The top searched job categories for Recording Secretary jobs are:
Recording Secretary jobs near you
Infographic showing various Recording Secretary job openings in the United States as of June 2026, with employment types broken down into 93% Full Time, 3% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.
Records Secretary - Mercury Mine ES - REPOSTED

Records Secretary - Mercury Mine ES - REPOSTED

Paradise Valley Unified School District

Phoenix, AZ

$16.48/hr

Other

Posted 3 days ago

Job description

Records Secretary
Location: Mercury Mine Elementary School
10 months, 8 hours per day
Grade 15, $16.48 per hour
Non Interim Position
Dates: 7/7/2026 - 6/4/2027
Purpose Statement
The job of Records Secretary - Elementary is done for the purpose/s of providing support to the educational process with specific responsibilities for registering students; ensuring accurate attendance accounting within the district; resolving attendance related issues; ensuring compliance with state reporting and documenting requirements; conveying attendance related information to appropriate parties; and providing general clerical support, information and/or direction as may be assigned at assigned school site.
This job reports to Principal
Essential Functions
Administers first aid and prescription medications to students (under the direction of a health care professional) for the purpose of providing emergency and necessary care in compliance with established guidelines.
Answers and initiates telephone calls for the purpose of responding to inquiries, transferring calls, taking messages, requesting information and/or conveying information.
Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.
Greets parents and students for the purpose of responding to inquirers and/or directing individuals to appropriate location in accordance with established building security procedures.
Maintains a variety of manual and electronic documents, files, and records (e.g. student attendance, notification logs, student records, classified time sheets, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
Maintains automated student attendance system for the purpose of ensuring accurate tracking and documentation of student attendance.
Monitors students (e.g. bus duty, yard duty, students referred to the office, etc.) for the purpose of ensuring student welfare and maintaining a secure office environment.
Notifies parents and/or guardians of student absences for the purpose of meeting district administrative requirements and mandated guidelines.
Obtains attendance records for student entry and exit from campus during school hours (e.g. admission slips, late notices, class release forms, etc.) for the purpose of ensuring accurate reporting of excused absences and truancies.
Performs student enrollment and withdrawal activities (e.g. preparing registration packets, ensuring all forms are accurate and complete, scheduling new students, etc.) for the purpose of complying with established guidelines.
Performs general office duties (e.g. copying, faxing, data entry, filing, etc.) for the purpose of supporting office functions.
Prepares attendance-related reports and written materials (e.g. standardized/special reports, letters to parents, passes for students, incoming calls on attendance slips, etc.) for the purpose of conveying information regarding school and/or district activities and procedures.
Processes documents and materials (e.g. report discrepancies, status changes, absence verifications, student records, etc.) for the purpose of disseminating information in compliance with established administrative guidelines.
Researches discrepancies of attendance information and/or documentation for the purpose of ensuring accuracy of attendance data.
Responds questions from a variety of individuals (e.g. staff, parents, other schools,students, etc.) for the purpose of providing information and/or directions as may be required.
Other Functions
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Job Requirements: Minimum Qualifications
Skills, Knowledge and Abilities
SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications; preparing and maintaining accurate records.
KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: codes, regulations & laws related to student attendance and registration; business telephone etiquette.
ABILITY is required to schedule activities; gather and/or collate data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data may require independent interpretation; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: establishing and maintaining effective working relationships with students, parents, employees and community; working with detailed information/data and meeting deadlines and schedules; communicating with
diverse groups of individuals; working with frequent interruptions; setting priorities and working under minimal supervision; maintaining confidentiality; ability to read, write and communicate clearly in English.
Responsibility
Responsibilities include: working under direct supervision using standardized routines; providing information and/or advising others; utilization of some resources from other work units is often required to perform the job's functions. There is some opportunity to significantly impact the organization's services.
Work Environment
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity. Generally the job requires 50% sitting, 25% walking, and 25% standing. The job is performed in a generally hazard free environment.
Experience: Job related experience is desired.
Education: High school diploma or equivalent.
Equivalency:
Required Testing Certificates and Licenses
Pre-Employment Proficiency Test CPR Certificate First Aid Certificate
Continuing Educ./Training
Clearances
Criminal Background Clearance
Valid Arizona DPS Level I IVP Fingerprint Clearance Card
www.azdps.gov/services/public/fingerprint
FLSA Status - Non Exempt
Paradise Valley Unified School District does not discriminate on the basis of race, color, religion, national origin, age, sex or disability, in admission or access to, or treatment or employment in its programs and activities. Any person having inquiries concerning the School's compliance with the regulations implementing Title VI of the Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), Title II of the Americans with Disabilities Act of 1990 (ADA), or Title II of the Genetic Information NonDiscrimination Act of 2008 (GINA) may contact the Assistant Superintendent of Human Resources.

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