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$24.5K

$45.9K

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How much do recording secretary jobs pay per year?

As of Aug 8, 2026, the average yearly pay for recording secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What is a recording secretary?

Recording Secretaries are individuals responsible for accurately documenting the proceedings of meetings, such as minutes, motions, and decisions. They ensure that official records are maintained and distributed to relevant parties. Their work is essential for transparency and accountability within organizations, boards, or committees. Recording Secretaries also often handle related administrative tasks and may assist in preparing meeting agendas or follow-up communications.

How do you become a recording secretary?

To become a recording secretary, individuals typically need strong organizational and note-taking skills, proficiency with office software, and experience in administrative roles. Some positions may require familiarity with meeting procedures or specific industry knowledge, and a high school diploma or equivalent is usually the minimum educational requirement.

How much does a recording secretary make?

The average salary for a recording secretary varies depending on the organization and location, but typically ranges from $25,000 to $50,000 annually. Many recording secretaries work part-time or volunteer, which can affect earnings, and strong organizational and communication skills are important for the role.

What are the key skills and qualifications needed to thrive as a recording secretary, and why are they important?

To thrive as a Recording Secretary, you need strong organizational skills, attention to detail, and proficiency in written communication, often supported by experience in administrative roles or formal secretarial training. Familiarity with word processing software, digital recording devices, and document management systems is typically required. Discretion, active listening, and time management are essential soft skills for accurately capturing meeting discussions and managing sensitive information. These competencies ensure accurate record-keeping, effective communication, and the efficient operation of meetings and organizational processes.

What is the difference between Recording Secretary vs Administrative Assistant?

AspectRecording SecretaryAdministrative Assistant
Required CredentialsTypically no formal certification, but knowledge of meeting procedures helpfulOften requires administrative or office management certifications
Work EnvironmentMeetings, boards, associationsOffice settings, various industries
Employer & Industry UsageNonprofit, government, clubs, associationsCorporate, nonprofit, government, diverse sectors
Common Search & ComparisonYesYes

The Recording Secretary primarily focuses on documenting meetings and maintaining official records, often within organizations like associations or boards. An Administrative Assistant provides broader office support, handling correspondence, scheduling, and administrative tasks across various industries. While both roles require organizational skills, the Recording Secretary specializes in meeting documentation, whereas the Administrative Assistant offers general administrative support.

What are the main challenges a recording secretary may face when documenting meeting minutes, and how can they be managed?

One of the primary challenges for a Recording Secretary is accurately capturing key points and action items during fast-paced or complex meetings. It can be difficult to keep up with multiple speakers or technical discussions while ensuring that the minutes remain clear, concise, and unbiased. To manage these challenges, many Recording Secretaries prepare by reviewing the agenda in advance, using templates, and developing shorthand or note-taking methods. Collaborating with the meeting chair or other team members after the meeting can also help clarify any ambiguities before distributing the final minutes.
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Recording Secretary jobs near you
Infographic showing various Recording Secretary job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 22% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 93% Physical, 1% Hybrid, and 6% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.

Administrative Secretary - LWLC

Alabama State University

Montgomery, AL

$32K - $47K/yr

Full-time

Posted 12 days ago

Job description

Job Description Alabama State University, Levi Watkins Learning Center, invites applications to fill the vacant Administrative Secretary position. Under direct supervision, the selected candidate will provide secretarial assistance to the Dean, Levi Watkins Learning Center. Duties and Responsibilities: Supervise the work of all student assistants assigned to the unit Organize and implement procedures for executing various administrative assignments Compile factual information from files, records, publications and other sources, and tabulates this information in accordance with standardized report forms Determine when pertinent materials from the files should be attached to certain documents with which the supervisor must deal Compose draft of reports and letters for the supervisor's review, and transmits replies to routing correspondence on the supervisor's behalf.

Assist in arranging meetings of the unit's staff or faculty, and serve as recording secretary at such meetings Take dictation or transcribes from electronic dictating equipment in preparing finished correspondence, reports or materials as assigned Type minutes, correspondence and other documents relating to the operation of the unit, and proofread these materials to ensure their accuracy Establish and maintain accurate and current files of letters, reports, records and other documentary materials, and ensure that information in these files is kept confidential Answer the telephone, place calls, make appointments and reservations, receive visitors, and function as an office receptionist Perform general office management duties, and recommend methods for improving office procedures Perform other duties as assigned Minimum Qualifications An Associate degree in Secretarial Science, Office Administration or other appropriate field with one year of administrative or secretarial experience or a certificate in Secretarial Science with 2 years of administrative or secretarial experience required. A typing proficiency exam of 40 net words per minute is also required. To be considered for this position, typing proficiency results must be submitted to the ASU Office of Human Resources by the announcement closing date.

Proficiency exams administered by ASU's College of Education, and state Career Service Centers are accepted. You may contact the College of Education by calling (334) 229-4632 or email rbell@alasu.edu to schedule a typing proficiency exam, or contact your local career center for an appointment. Supplemental Information EEOC STATEMENT: It is the policy of Alabama State University to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law

SUPPLEMENTAL INFORMATION: Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. Federal law requires identity and employment eligibility verification on Form I-9 within three (3) business days of employment. All positions require the passing of a background check and some the passing of a drug screen.

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