Recording Secretary Jobs (NOW HIRING)

Salary: See Position Description
Location : Stevenson-Carson SD
Job Type: School District Position
Job Number: 202602961
Department: STEVENSON-CARSON SCHOOL DISTRICT
Opening Date: 06/10/2026
Thank you for your interest in our employment opportunities. We invite you to apply to be a part of our dynamic team providing quality educational services throughout Southwest Washington, and other areas of the state. For more information review the NEOGOV and
General Responsibilities
This job is not a position that is being filled by ESD 112. Candidates for this position will be hired directly by the Stevenson-Carson School District. If you are interested in ESD 112 positions please contact the ESD 112 HR Coordinator, RaeLynn Forcella at raelynn.forcella@esd112.org
General Responsibilities:
This position shall serve as a confidential secretary to the Superintendent and School Board and be responsible for the District student data. They will also provide comprehensive support in district operations including food services while serving as the point of contact for the district office. Responsibilities include: working under limited supervision; exercising independent judgment; providing information and guidance to others; and operating within established processes and district procedures. This position serves as a key member of the district's operations team and supports overall district effectiveness.
Terms of Employment:
Salary: $25 - $28 per hour.
Assignment: Monday - Thursday, 8:00 am - 3:30 pm, Year-Round.
Start Date: ASAP
Essential Functions/Other Functions
Essential Functions - Special Programs / Board Secretary / District Office Support:

1. Act as the district receptionist, serving as the first point of contact.
2. Prepare daily deposits and receive/process any payments made to the district.
3. Prepare and distribute Board agendas, packets, and other related Board materials.
4. Attend Board meetings, acting in the role of Recording Secretary.
5. Maintain official Board records.
6. Perform general office duties (answering phones, directing customers, making copies, sending faxes, answering general emails)
7. Maintain office record keeping and filing procedures in compliance with state auditing guidelines.
8. Maintain inventory of District office supplies and order supplies as needed.
9. Manage District Skyward including the gathering, entering, analyzing and interpreting of student data, maintaining user accounts, and providing technical support to families and staff.
10. Manage EDS (Educational Data System) security and complete state reporting.
11. Complete all required Federal and State reporting of student data.
12. Manage ParentSquare security and data and provide technical support to staff and families.
13. Manage homeschool and choice transfer student information.
14. Maintain student records for Multilingual, Open Doors, CTE, and Hi-Cap programs and student accident reports.
15. Assist with updating SCSD website.
16. Manage District CEDARS (Comprehensive Educational Data and Research System) data.
17. Compile and submit District enrollment reports.
18. Review weekly/monthly updates to Skyward and OSPI and distribute new information to staff as applicable.
19. Assist with District mail needs.

Essential Functions -Food Services Secretary:

1. Develop monthly meal menus for all school buildings in compliance with nutrition guidelines.
2. Generate and review monthly Direct Certification reports through OSPI.
3. Process monthly reimbursement claims through the WINS system.
4. Coordinate monthly food orders and deliveries, keeping the warehouse inventory current at all times.
5. Prepare and submit annual food service bid documentation.
6. Attend monthly OSPI meetings and annual professional development trainings.
7. Conduct annual warehouse and kitchen inspections.
8. Process CNEEB applications, ensuring accuracy, completeness, and compliance with established requirements.
9. Coordinate and facilitate the annual review of the Wellness Policy with the wellness committee.
10. Prepare and submit the annual USDA commodity pre-order survey.
11. Prepare and submit Summer EBT reports three times annually.
12. Complete and submit the annual School Meals Program renewal application.

Other Functions:

1. Assist with Transportation Dept secretary needs as needed.
2. Other duties as assigned.

Minimum/Preferred Qualifications & Skills
Minimum Qualifications:

1. Associates degree or two years port high school training or equivalent experience in related field.
2. Excellent secretarial, accounting, and organization skills.
3. Superior communication skills.
4. Experience in computer terminal, spreadsheet and work processing operations.
5. Exception computer skills, specifically with Microsoft Office.
6. Valid driver's license.

Preferred Qualifications:

1. Experience with school district central office procedures.
2. Familiarity with Skyward.

Required Skills, Knowledge, and Abilities:
Skills required includes: having strong organization and efficient habits along with outstanding computer experience. Excellent communication skills are required, with a proven ability to work effectively with various stakeholders. The Special Programs/Board Secretary MUST maintain in confidence the deliberations of the Superintendent's office and the Board of Directors. A superior work attendance record is required and must be willing to work additional hours as required and should expect to complete all duties as assigned. She or he must be able to work independently and be capable of problem solving. A positive relationship with office visitors and staff is essential.
Knowledge required includes: knowledge of school food service program requirements; constantly increasing understanding of district policies, state regulations and federal guidelines regarding programs, reports and record keeping; and knowledge of office systems, data management practices, and confidentiality standards to ensure accurate and secure handling of student and program information.
Ability is needed to accurately process reports, maintain detailed records and ensure compliance with district, state and federal requirements; manage multiple priorities and deadlines while maintaining a high level of accuracy and attention to detail; ability to effectively communicate with district staff, resolve inquiries and provide customer service; work both independently and collaboratively; and handle confidential information with discretion.
Working Conditions/Employment Requirements
Employment Requirements:

1. Verification of identity and United States work authorization must be completed.

Stevenson-Carson School District is an Equal Opportunity Employer
Notice of Non-Discrimination
ESD 112 does not discriminate in any programs or activities on the basis of race, religion, creed, color, sex, national origin, marital status, sexual orientation, gender expression or identity, age, honorably discharged veteran or military status, the presence of any sensory, mental, or physical disability, or the use of a trained guide dog or service animal by a disabled person. The following individuals have been designated to handle questions and complaints of alleged discrimination:

• Civil Rights compliance Officer: Melissa Kreuder, 360-952-3328,
• Title IX Compliance Officer: Wendy Niehaus, 360-952-3574,
• ADA/504 Compliance Officer: Jeffrey Niess, 360-952-3529,

The above information will be provided in the appropriate language for persons with limited English language skills by contacting the ESD at 360-750-7500.
For Benefit information, please contact the (509) 427-5674
01
Do you have an associates degree OR two years post high school training OR equivalent experience in a related field?

• Yes
• No

02
Do you have excellent secretarial, accounting and organization skills?

• Yes
• No

03
Do you have superior communication skills?

• Yes
• No

04
Do you have experience in computer terminal, spreadsheet and word processing operations?

• Yes
• No

05
Do you have exceptional computer skills, specifically with Microsoft Office?

• Yes
• No

06
Do you have a valid driver's license?

• Yes
• No

07
Have you ever been convicted of any crime? Please answer YES or NO.
Note: For the purpose of this question, "convicted" includes: (1) All instances in which a plea of guilty or no contest is the basis of a conviction and (2) All proceedings in which a sentence has been suspended or deferred. You need not list traffic infractions that are not misdemeanors or crimes.
08
If you answered YES to the previous question, please provide the following (If you answered NO, please enter N/A):
a. A detailed statement including what occurred, the nature of the offense, charge or warrant;
b. The name and address of the arresting agency;
c. The date of the arrest;
d. The final disposition, if any;
e. If a court was involved, the name and address of the court;
f. The complete arrest report and sentence and judgement; and
g. Attach a complete driving abstract for five years if the arrest was driving related. This can be done in the attachments portion of the application process.
09
Do you currently have any outstanding criminal charges or warrants of arrest pending against you in Washington, or any other state, province, territory, and/or country? Please answer YES or NO. If YES, please provide an explanation.
10
Are you presently under investigation in any jurisdiction for possible criminal charges? Please answer YES or NO. If your answer is YES, identify agency and location (street address, city, state), as well as a detailed explanation.
11
Are you eligible for lawful employment in the U.S.? Proof of citizenship or legal right to work and identity will be required after hire.

• Yes
• No

12
Is it true that you have NEVER BEEN convicted of any misdemeanor, gross misdemeanor or felony crimes against children or other persons (including instances in which a plea of guilty or nolo contendere is the basis for the conviction) or any proceedings in which the charge has been deferred from prosecution under Chapter 10.05 RCW or the sentence has been deferred or suspended listed as follows: Aggravated murder, First degree promoting prostitution, First or second degree murder, Communication with a minor, First or second degree kidnapping, First degree arson, First, second or third degree assault, First degree burglary, First, second or third degree rape, Indecent liberties, First, second or third degree rape of a child, Incest, Felony indecent exposure, Vehicular homicide, First or second degree robbery, Unlawful imprisonment, First or second degree manslaughter, Simple assault, First or second degree extortion, Sexual exploitation of minors, First or second degree criminal mistreatment, First or second degree custodial interference, Child abuse or neglect as defined in RCW 26.44.020, Malicious harassment, Selling or distributing erotic material to a minor, First, second or third degree child molestation, Custodial assault, First or second degree sexual misconduct with a minor, Patronizing a juvenile prostitute, Child buying or selling, Violation of child abuse restraining order, Promoting pornography, Prostitution, First, second or third degree assault of a child, Child abandonment, or any of these crimes as they may have been named?

• Yes (It's true), I have NEVER been convicted
• No (It's not true), I HAVE BEEN convicted

13
APPLICANT DECLARATION: Selecting YES authorizes the employer to conduct a background investigation and authorizes the release of information in connection with this application for employment. This investigation may include such information as criminal or civil convictions, driving records, previous employers and educational institutions, electronic/phone personal or professional references, and other appropriate sources.
Selecting YES indicates you waive your right of access to such information, and without limitation, hereby release the employer and the reference sources from any liability in connection with its release or use. This release includes the sources cited above and specific examples as follows: The Washington State Patrol (WSP), information from the Federal Bureau of Investigation (FBI) of either data on all criminal convictions or certification that no data on criminal convictions is maintained, information from OSPI, the Washington or other State Departments of Social and Health Services and any locality to which they may refer for release of information pertaining to any findings of child abuse or neglect investigations involving you.
Selecting YES certifies under the penalty of perjury under the laws of the State of Washington that you have made true, correct and complete answers and statements on this application in the knowledge that they may be relied upon in considering your application. If the information provided or answer(s) to any questions on the application change prior to your being hired, you understand that you must immediately notify the employer. You understand that any omission, falsely answered statement made by you on this application, or any supplement to it will be sufficient grounds for failure to employ you or for your discharge should you become employed.
Selecting YES indicates that you understand that you may be subject to Washington State Patrol (WSP) and FBI fingerprint background checks.

• Yes
• No

Required Question