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Recording Secretary Jobs in Florida (NOW HIRING)

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Recording Secretary information

See Florida salary details

$18.3K

$34.3K

$47.1K

How much do recording secretary jobs pay per year?

As of Aug 8, 2026, the average yearly pay for recording secretary in Florida is $34,334.00, according to ZipRecruiter salary data. Most workers in this role earn between $28,000.00 and $39,200.00 per year, depending on experience, location, and employer.

What is a recording secretary?

Recording Secretaries are individuals responsible for accurately documenting the proceedings of meetings, such as minutes, motions, and decisions. They ensure that official records are maintained and distributed to relevant parties. Their work is essential for transparency and accountability within organizations, boards, or committees. Recording Secretaries also often handle related administrative tasks and may assist in preparing meeting agendas or follow-up communications.

How do you become a recording secretary?

To become a recording secretary, individuals typically need strong organizational and note-taking skills, proficiency with office software, and experience in administrative roles. Some positions may require familiarity with meeting procedures or specific industry knowledge, and a high school diploma or equivalent is usually the minimum educational requirement.

How much does a recording secretary make?

The average salary for a recording secretary varies depending on the organization and location, but typically ranges from $25,000 to $50,000 annually. Many recording secretaries work part-time or volunteer, which can affect earnings, and strong organizational and communication skills are important for the role.

What are the key skills and qualifications needed to thrive as a recording secretary, and why are they important?

To thrive as a Recording Secretary, you need strong organizational skills, attention to detail, and proficiency in written communication, often supported by experience in administrative roles or formal secretarial training. Familiarity with word processing software, digital recording devices, and document management systems is typically required. Discretion, active listening, and time management are essential soft skills for accurately capturing meeting discussions and managing sensitive information. These competencies ensure accurate record-keeping, effective communication, and the efficient operation of meetings and organizational processes.

What is the difference between Recording Secretary vs Administrative Assistant?

AspectRecording SecretaryAdministrative Assistant
Required CredentialsTypically no formal certification, but knowledge of meeting procedures helpfulOften requires administrative or office management certifications
Work EnvironmentMeetings, boards, associationsOffice settings, various industries
Employer & Industry UsageNonprofit, government, clubs, associationsCorporate, nonprofit, government, diverse sectors
Common Search & ComparisonYesYes

The Recording Secretary primarily focuses on documenting meetings and maintaining official records, often within organizations like associations or boards. An Administrative Assistant provides broader office support, handling correspondence, scheduling, and administrative tasks across various industries. While both roles require organizational skills, the Recording Secretary specializes in meeting documentation, whereas the Administrative Assistant offers general administrative support.

What are the main challenges a recording secretary may face when documenting meeting minutes, and how can they be managed?

One of the primary challenges for a Recording Secretary is accurately capturing key points and action items during fast-paced or complex meetings. It can be difficult to keep up with multiple speakers or technical discussions while ensuring that the minutes remain clear, concise, and unbiased. To manage these challenges, many Recording Secretaries prepare by reviewing the agenda in advance, using templates, and developing shorthand or note-taking methods. Collaborating with the meeting chair or other team members after the meeting can also help clarify any ambiguities before distributing the final minutes.
What are popular job titles related to Recording Secretary jobs in Florida? For Recording Secretary jobs in Florida, the most frequently searched job titles are:
What job categories do people searching Recording Secretary jobs in Florida look for? The top searched job categories for Recording Secretary jobs in Florida are:
Recording Secretary jobs near you
Infographic showing various Recording Secretary job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 22% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 93% Physical, 1% Hybrid, and 6% Remote job distribution, with an average salary of $34,334 per year, or $16.5 per hour.

Office Secretary

Coral Gate West Condominium Association Inc

Miami, FL • On-site

$14 - $15/hr

Full-time

Re-posted yesterday

Job description

Secretary – Condominium Association Office

We are seeking a professional and organized Secretary to join our Condominium Association office. Responsibilities include reviewing and tracking vendors' insurance certificates and documentation, assisting with administrative and record-keeping duties, and responding to residents' questions and concerns in a courteous and professional manner.

The successful candidate should possess strong communication, organizational, and customer service skills, as well as proficiency with standard office software and procedures.

Hiring Process:

Qualified applicants will be invited for an on-site interview following a review of their résumé and application.

Key Responsibilities:

Review and maintain vendors' insurance records and compliance documentation.

Answer resident inquiries and assist in resolving concerns.

Perform general administrative and clerical duties.

Maintain accurate files and records.

Support the Association's daily office operations.

Requirements:

Previous administrative, secretarial, or office experience preferred.

Strong organizational and multitasking abilities.

Excellent verbal and written communication skills.

Professional demeanor and customer-service orientation.

Proficiency with Microsoft Office and general office equipment.

This position offers the opportunity to work in a professional condominium management environment while supporting residents, vendors, and the Board of Directors.

Fell free to send your resume to coralgatemgr@gmail.com

Apply