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Recording Secretary Jobs in Minnesota (NOW HIRING)

Rock Ridge Public Schools

Secretary

Virginia, MN

$24.87/hr

Secretary Location: North Star Elementary Virginia MN Start Date: ASAP Posting Closes: Open Until ... records related to attendance, answering phones, greeting visitors, assisting with teacher ...

CoreCivic

Secretary

Appleton, MN · On-site

$20.03/hr

... records. Qualifications : * High School diploma, GED certification or equivalent is required. * Three years of experience in full-time secretarial or administrative office work is required.

eventide

Unit Secretary

Moorhead, MN

$41K - $51K/yr

The Unit Secretary performs clerical and receptionist work, daily records, charts medical and administrative information. Essential Job Functions: * Monitor facility access with the aid of video ...

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Recording Secretary information

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$24K

$45K

$61.7K

How much do recording secretary jobs pay per year?

As of Aug 8, 2026, the average yearly pay for recording secretary in Minnesota is $44,999.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,700.00 and $51,400.00 per year, depending on experience, location, and employer.

What is a recording secretary?

Recording Secretaries are individuals responsible for accurately documenting the proceedings of meetings, such as minutes, motions, and decisions. They ensure that official records are maintained and distributed to relevant parties. Their work is essential for transparency and accountability within organizations, boards, or committees. Recording Secretaries also often handle related administrative tasks and may assist in preparing meeting agendas or follow-up communications.

How do you become a recording secretary?

To become a recording secretary, individuals typically need strong organizational and note-taking skills, proficiency with office software, and experience in administrative roles. Some positions may require familiarity with meeting procedures or specific industry knowledge, and a high school diploma or equivalent is usually the minimum educational requirement.

How much does a recording secretary make?

The average salary for a recording secretary varies depending on the organization and location, but typically ranges from $25,000 to $50,000 annually. Many recording secretaries work part-time or volunteer, which can affect earnings, and strong organizational and communication skills are important for the role.

What are the key skills and qualifications needed to thrive as a recording secretary, and why are they important?

To thrive as a Recording Secretary, you need strong organizational skills, attention to detail, and proficiency in written communication, often supported by experience in administrative roles or formal secretarial training. Familiarity with word processing software, digital recording devices, and document management systems is typically required. Discretion, active listening, and time management are essential soft skills for accurately capturing meeting discussions and managing sensitive information. These competencies ensure accurate record-keeping, effective communication, and the efficient operation of meetings and organizational processes.

What is the difference between Recording Secretary vs Administrative Assistant?

AspectRecording SecretaryAdministrative Assistant
Required CredentialsTypically no formal certification, but knowledge of meeting procedures helpfulOften requires administrative or office management certifications
Work EnvironmentMeetings, boards, associationsOffice settings, various industries
Employer & Industry UsageNonprofit, government, clubs, associationsCorporate, nonprofit, government, diverse sectors
Common Search & ComparisonYesYes

The Recording Secretary primarily focuses on documenting meetings and maintaining official records, often within organizations like associations or boards. An Administrative Assistant provides broader office support, handling correspondence, scheduling, and administrative tasks across various industries. While both roles require organizational skills, the Recording Secretary specializes in meeting documentation, whereas the Administrative Assistant offers general administrative support.

What are the main challenges a recording secretary may face when documenting meeting minutes, and how can they be managed?

One of the primary challenges for a Recording Secretary is accurately capturing key points and action items during fast-paced or complex meetings. It can be difficult to keep up with multiple speakers or technical discussions while ensuring that the minutes remain clear, concise, and unbiased. To manage these challenges, many Recording Secretaries prepare by reviewing the agenda in advance, using templates, and developing shorthand or note-taking methods. Collaborating with the meeting chair or other team members after the meeting can also help clarify any ambiguities before distributing the final minutes.
What are popular job titles related to Recording Secretary jobs in Minnesota? For Recording Secretary jobs in Minnesota, the most frequently searched job titles are:
What job categories do people searching Recording Secretary jobs in Minnesota look for? The top searched job categories for Recording Secretary jobs in Minnesota are:
Recording Secretary jobs near you
Infographic showing various Recording Secretary job openings in Minnesota as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 94% Physical, 1% Hybrid, and 5% Remote job distribution, with an average salary of $44,999 per year, or $21.6 per hour.

Recording Secretary (part time)

City of Eden Prairie

Eden Prairie, MN • On-site

$20 - $23/hr

Part-time

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Recording Secretary (Part time)

Deadline to Apply: Friday, July 31st at 8:00am

Expected Start Date: August/September 2026

Details

  • Part Time (Part-time/Temporary/Seasonal Status), non-exempt
  • $20- $23/hour, depending on qualifications
  • Reports to City Clerk
  • Located at Eden Prairie City Center
  • Hours vary, approximately 1-3 evenings/month

Responsibilities

The Recording Secretary provides clerical support to the City Clerk related to City Council, Board and/or Commission meetings. This position is primarily responsible for the following areas of impact:

  • Attends Board and/or Commission meetings as scheduled.
  • Summarizes information while capturing decisions made and the thought process that led to them.
  • Produces an accurate, concise, and complete record of the meeting in a timely manner and free of typographical, grammatical and technical errors.

While these areas are the primary focus of this position, we believe strongly in teamwork and employees will be called upon to perform a variety of duties as a part of their role with the City.

Requirements

  • High School Degree required (or GED equivalent)
  • Proficiency in MS Word required
  • Must be available to work evenings
  • Experience in taking official minutes required, experience in City government preferred.
  • Candidates must successfully complete and pass the City’s evaluation of the pre-employment process prior to their first day of employment. Pre-employment processes for this position includes professional reference checks, background check, work verification.

 Skills

  • Able to convey a message to get a point across. Communicates in a clear and concise manner. Able to write clearly and succinctly. Tailors message to a variety of communication settings and styles.
  • Ability to perform and/or coordinate several activities, responsibilities, and tasks simultaneously in a polite and professional manner. Prioritizes what needs to get done. Keeps things neat and orderly. Utilizes tools for efficiency. Factors several considerations when planning. Establishes methods to ensure routine tasks are completed.
  • Able to find errors in work and solve problems; anticipates issues and performs at a high level of accuracy; sets up systems to ensure errors are not repeated.

 City of Eden Prairie Values

We are a service organization. We take pride in what we do. We cultivate a supportive, encouraging and productive culture with a strong customer focus. We promote wellness and plan work/life balance into our goals. We value differences and foster inclusion. We achieve success by exhibiting our core values: collaboration, innovation, integrity, performance and relationships.

 Application Process

To apply, click on "apply now" at the top of the page or visit www.edenprairieMN.gov and click on the Jobs tab.

 

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