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Recording Secretary Jobs in Minnesota (NOW HIRING)

HealthPartners

MN · On-site

$20.13 - $30.19/hr

... ensure records are sent accurately and in compliance with regulations. The role also includes ... Previous secretarial experience preferred. * Knowledge, Skills, and Abilities: * Understanding of ...

Jackson Lewis P.C.

Legal Secretary

Minneapolis, MN · On-site

$39 - $48/hr

Job Summary The legal secretary/administrative assistant supports multiple labor and employment ... Maintain calendars, CLE, reports and time records. * Book and organize travel arrangements as ...

Ogletree Deakins

Legal Secretary

Minneapolis, MN · Hybrid

$39 - $48/hr

Job Summary The legal secretary/administrative assistant supports multiple labor and employment ... Maintain calendars, CLE, reports and time records. * Book and organize travel arrangements as ...

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All JobsRecording Secretary JobsRecording Secretary Jobs in Minnesota

Recording Secretary information

See Minnesota salary details

$24K

$45K

$61.7K

How much do recording secretary jobs pay per year?

As of Aug 23, 2026, the average yearly pay for recording secretary in Minnesota is $44,999.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,700.00 and $51,400.00 per year, depending on experience, location, and employer.

What is a recording secretary?

Recording Secretaries are individuals responsible for accurately documenting the proceedings of meetings, such as minutes, motions, and decisions. They ensure that official records are maintained and distributed to relevant parties. Their work is essential for transparency and accountability within organizations, boards, or committees. Recording Secretaries also often handle related administrative tasks and may assist in preparing meeting agendas or follow-up communications.

What are the key skills and qualifications needed to thrive as a recording secretary, and why are they important?

To thrive as a Recording Secretary, you need strong organizational skills, attention to detail, and proficiency in written communication, often supported by experience in administrative roles or formal secretarial training. Familiarity with word processing software, digital recording devices, and document management systems is typically required. Discretion, active listening, and time management are essential soft skills for accurately capturing meeting discussions and managing sensitive information. These competencies ensure accurate record-keeping, effective communication, and the efficient operation of meetings and organizational processes.

What are the main challenges a recording secretary may face when documenting meeting minutes, and how can they be managed?

One of the primary challenges for a Recording Secretary is accurately capturing key points and action items during fast-paced or complex meetings. It can be difficult to keep up with multiple speakers or technical discussions while ensuring that the minutes remain clear, concise, and unbiased. To manage these challenges, many Recording Secretaries prepare by reviewing the agenda in advance, using templates, and developing shorthand or note-taking methods. Collaborating with the meeting chair or other team members after the meeting can also help clarify any ambiguities before distributing the final minutes.

What is the difference between Recording Secretary vs Administrative Assistant?

AspectRecording SecretaryAdministrative Assistant
Required CredentialsTypically no formal certification, but knowledge of meeting procedures helpfulOften requires administrative or office management certifications
Work EnvironmentMeetings, boards, associationsOffice settings, various industries
Employer & Industry UsageNonprofit, government, clubs, associationsCorporate, nonprofit, government, diverse sectors
Common Search & ComparisonYesYes

The Recording Secretary primarily focuses on documenting meetings and maintaining official records, often within organizations like associations or boards. An Administrative Assistant provides broader office support, handling correspondence, scheduling, and administrative tasks across various industries. While both roles require organizational skills, the Recording Secretary specializes in meeting documentation, whereas the Administrative Assistant offers general administrative support.

How do you become a recording secretary?

To become a recording secretary, individuals typically need strong organizational and note-taking skills, proficiency with office software, and experience in administrative roles. Some positions may require familiarity with meeting procedures or specific industry knowledge, and a high school diploma or equivalent is usually the minimum educational requirement.

How much does a recording secretary make?

The average salary for a recording secretary varies depending on the organization and location, but typically ranges from $25,000 to $50,000 annually. Many recording secretaries are part-time or volunteer positions, which can affect compensation, and strong organizational and communication skills are important for the role.

What are popular job titles related to Recording Secretary jobs in Minnesota?

For Recording Secretary jobs in Minnesota, the most frequently searched job titles are:

What job categories do people searching Recording Secretary jobs in Minnesota look for?

The top searched job categories for Recording Secretary jobs in Minnesota are:

Recording Secretary jobs near you
Infographic showing various Recording Secretary job openings in Minnesota as of August 2026, with employment types broken down into 2% As Needed, 72% Full Time, 20% Part Time, 1% Temporary, 3% Contract, and 2% Nights. Highlights an 93% Physical, 1% Hybrid, and 6% Remote job distribution, with an average salary of $44,999 per year, or $21.6 per hour.

Substitute Secretary

Brainerd Public Schools

Brainerd, MN

$15/hr

Full-time

Re-posted 25 days ago

Job description

ASSIGNMENT DETAILS
Title: Substitute Secretary
Location: District Wide
Compensation: $15.00 per hour
 
JOB SUMMARY
Under the direct supervision of the principal or other administrator, to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees.
ESSENTIAL FUNCATIONS
  • Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees regarding activities, events or other work-related matters.
  • Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc.
  • Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
  • Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office.
  • Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability.
  • Assist visitors to the office, including students, parents, substitutes teachers, and others.
  • Answers telephone calls, and provide information and assistance to callers.
  • Distribute incoming mail appropriately; sends outgoing mail.
  • Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
  • Registers new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, free and reduced lunch program, attendance, withdrawals).
  • Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.

ADDITIONAL DUTIES
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.
                Note:  The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task or responsibility.
EQUIPMENT
Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.
KNOWLEDGE, SKILLS AND ABILITIES
  • Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
  • Ability to carry out instructions furnished in written or oral form.
  • Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail).
  • Ability to problem solve job-related issues.
  • Ability to work with a diverse group of individuals.
  • Ability to process paperwork accurately according to standardized procedures.
  • Ability to maintain confidentiality of information regarding students, employees and others.
  • Organizational and time management skills.
  • Knowledge of office management procedures.

WORK ENVIRONMENT
Works in standard office and school building environments.
QUALIFICATIONS
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. 
Typical qualifications would be equivalent to:
  • Graduation from high school.
  • College education preferred.
  • Successful experience with office management preferred. 

APPLICATION PROCEDURE
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