This role is critical to ensuring the organization runs smoothly by managing administrative systems ... Ensure proposals, sponsorship materials, and partnership documents are organized and accessible
This role is critical to ensuring the organization runs smoothly by managing administrative systems ... Ensure proposals, sponsorship materials, and partnership documents are organized and accessible
Grant Operations Associate (part-time)
La Crosse, WI · On-site
$22.28 - $28.54/hr
The Grant Operations Associate is responsible for managing grant reporting, compliance, and ... Maintain proposal records, checklists, and supporting materials. 7. Grants Office Operations ...
Grant Operations Associate (part-time)
La Crosse, WI · On-site
$22.28 - $28.54/hr
The Grant Operations Associate is responsible for managing grant reporting, compliance, and ... Maintain proposal records, checklists, and supporting materials. 7. Grants Office Operations ...
Deloitte's Enterprise Operations as a Service (EOaaS) practice helps organizations transform ... Supporting business development activities, including opportunity shaping, proposal development ...
Deloitte's Enterprise Operations as a Service (EOaaS) practice helps organizations transform ... Supporting business development activities, including opportunity shaping, proposal development ...
WI · On-site
$80 - $120/hr
Oversee day‑to‑day operations of construction projects and IFM programs, ensuring compliance ... opportunity management, estimating, and proposal development. * Strong understanding of ...
Program Manager Analyst
Appleton, WI · On-site
Communicate with Operations Management to assure proper coordination of customer requirements ... Support Program Manager and Proposal Team for development, preparation and customer submittal of ...
Program Manager Analyst
Appleton, WI · On-site
Communicate with Operations Management to assure proper coordination of customer requirements ... Support Program Manager and Proposal Team for development, preparation and customer submittal of ...
Program Manager Analyst
Appleton, WI · On-site
$75 - $98/hr
Communicate with Operations Management to assure proper coordination of customer requirements ... Support Program Manager and Proposal Team for development, preparation and customer submittal of ...
Program Manager Analyst
Appleton, WI · On-site
$75 - $98/hr
Communicate with Operations Management to assure proper coordination of customer requirements ... Support Program Manager and Proposal Team for development, preparation and customer submittal of ...
Project Manager
Union Grove, WI · On-site
This role coordinates customers, field operations, subcontractors, vendors, and internal teams ... Ability to read construction plans, specifications, contracts, and proposals. * Understanding of ...
Quick apply
Project Manager
Union Grove, WI · On-site
This role coordinates customers, field operations, subcontractors, vendors, and internal teams ... Ability to read construction plans, specifications, contracts, and proposals. * Understanding of ...
Bid Coordinator/Estimator
Menomonee Falls, WI · On-site
$25 - $30/hr
Work with Project and Operations Managers and branch buyers to answer any questions about product * Compute cost proposal by analyzing labor, material, and time requirements * Build proposal in ...
Quick apply
Bid Coordinator/Estimator
Menomonee Falls, WI · On-site
$25 - $30/hr
Work with Project and Operations Managers and branch buyers to answer any questions about product * Compute cost proposal by analyzing labor, material, and time requirements * Build proposal in ...
Work with Project and Operations Managers and branch buyers to answer any questions about product * Compute cost proposal by analyzing labor, material, and time requirements * Build proposal in ...
Work with Project and Operations Managers and branch buyers to answer any questions about product * Compute cost proposal by analyzing labor, material, and time requirements * Build proposal in ...
$141 - $237/hr
This role is the operational anchor of our portfolio, ensuring seamless execution, customer ... Track and manage proposal outcomes and feedback to inform future responses. * Integrated PI ...
$141 - $237/hr
This role is the operational anchor of our portfolio, ensuring seamless execution, customer ... Track and manage proposal outcomes and feedback to inform future responses. * Integrated PI ...
Program Manager
Appleton, WI · On-site
Coordinate with Operations Management on staffing, capital planning, and performance to support ... Lead proposal efforts for new and follow-on business, including coordinating estimating, schedules ...
Program Manager
Appleton, WI · On-site
Coordinate with Operations Management on staffing, capital planning, and performance to support ... Lead proposal efforts for new and follow-on business, including coordinating estimating, schedules ...
Regional Manager
Pewaukee, WI · On-site
Territory Management & Sales Operations * Manage all customer inquiries received by phone, email ... Interface regularly with the Engineering Department to review proposals, quotations, and active ...
Regional Manager
Pewaukee, WI · On-site
Territory Management & Sales Operations * Manage all customer inquiries received by phone, email ... Interface regularly with the Engineering Department to review proposals, quotations, and active ...
Lead Sales Operations Specialist - IntelliScript (Remote)
Brookfield, WI · On-site +1
$143K/yr
Manage and optimize both day-to-day and long-range sales operations processes and strategy * Support proposal and RFP activities, including coordination, data gathering, and timelines * Maintain and ...
Lead Sales Operations Specialist - IntelliScript (Remote)
Brookfield, WI · On-site +1
$143K/yr
Manage and optimize both day-to-day and long-range sales operations processes and strategy * Support proposal and RFP activities, including coordination, data gathering, and timelines * Maintain and ...
Lead Sales Operations Specialist - IntelliScript (Remote)
Brookfield, WI · On-site +1
$142K/yr
Manage and optimize both day-to-day and long-range sales operations processes and strategy * Support proposal and RFP activities, including coordination, data gathering, and timelines * Maintain and ...
Lead Sales Operations Specialist - IntelliScript (Remote)
Brookfield, WI · On-site +1
$142K/yr
Manage and optimize both day-to-day and long-range sales operations processes and strategy * Support proposal and RFP activities, including coordination, data gathering, and timelines * Maintain and ...
This position will ensure effective communication and teamwork with the operations team to maximize ... Assists salespeople in the preparation of proposals and presentations * Controls and monitors ...
Quick apply
This position will ensure effective communication and teamwork with the operations team to maximize ... Assists salespeople in the preparation of proposals and presentations * Controls and monitors ...
Program Manager
Appleton, WI · On-site
Coordinate with Operations Management on staffing, capital planning, and performance to support ... Lead proposal efforts for new and follow-on business, including coordinating estimating, schedules ...
Program Manager
Appleton, WI · On-site
Coordinate with Operations Management on staffing, capital planning, and performance to support ... Lead proposal efforts for new and follow-on business, including coordinating estimating, schedules ...
This position will ensure effective communication and teamwork with the operations team to maximize ... Assists salespeople in the preparation of proposals and presentations * Controls and monitors ...
This position will ensure effective communication and teamwork with the operations team to maximize ... Assists salespeople in the preparation of proposals and presentations * Controls and monitors ...
Sales Operations Specialist
Stratford, WI · On-site
This position involves optimizing sales processes, managing data, and providing actionable insights ... proposals for accuracy of labor and material * Challenge specifications to ensure alternate ...
Sales Operations Specialist
Stratford, WI · On-site
This position involves optimizing sales processes, managing data, and providing actionable insights ... proposals for accuracy of labor and material * Challenge specifications to ensure alternate ...
Program Manager
Appleton, WI · On-site
Coordinate with Operations Management on staffing, capital planning, and performance to support ... Lead proposal efforts for new and follow-on business, including coordinating estimating, schedules ...
Program Manager
Appleton, WI · On-site
Coordinate with Operations Management on staffing, capital planning, and performance to support ... Lead proposal efforts for new and follow-on business, including coordinating estimating, schedules ...
This position will ensure effective communication and teamwork with the operations team to maximize ... Assists salespeople in the preparation of proposals and presentations * Controls and monitors ...
This position will ensure effective communication and teamwork with the operations team to maximize ... Assists salespeople in the preparation of proposals and presentations * Controls and monitors ...
Proposal Operations Manager information
What does a Proposal Operations Manager do?
A Proposal Operations Manager oversees the end-to-end process of creating, managing, and submitting business proposals, typically in response to client requests or competitive bids. They coordinate cross-functional teams, manage timelines, ensure compliance with requirements, and optimize proposal operations for efficiency and effectiveness. Their role is critical in ensuring proposals are compelling, accurate, and submitted on time, ultimately increasing the organization’s chances of winning new business.
How does a Proposal Operations Manager typically collaborate with cross-functional teams during the proposal development process?
A Proposal Operations Manager works closely with cross-functional teams such as sales, subject matter experts, legal, and finance to coordinate and streamline the proposal development process. They facilitate meetings, gather necessary information, and ensure all stakeholders are aligned on deadlines and requirements. Effective communication and project management skills are essential, as the manager acts as a central point of contact, resolving issues and maintaining workflow efficiency. This collaborative approach ensures that proposals are accurate, compliant, and tailored to meet client needs.
What are the key skills and qualifications needed to thrive as a Proposal Operations Manager, and why are they important?
To thrive as a Proposal Operations Manager, you need expertise in proposal management, project coordination, and a solid understanding of business development processes, often supported by a bachelor’s degree in business or a related field. Familiarity with proposal automation tools (such as RFPIO, Loopio, or Qvidian), CRM systems, and document management platforms is typically required. Exceptional organizational skills, attention to detail, and effective communication make candidates stand out in this role. These abilities are crucial for ensuring timely, high-quality proposal submissions that increase win rates and support business growth.
What is the difference between Proposal Operations Manager vs Proposal Coordinator?
| Aspect | Proposal Operations Manager | Proposal Coordinator |
|---|---|---|
| Responsibilities | Oversees proposal process, manages teams, ensures compliance, and streamlines operations | Assists in preparing proposal documents, coordinates schedules, and supports proposal development |
| Required Skills | Project management, leadership, compliance knowledge, communication | Detail-oriented, organization, communication, document management |
| Work Environment | Management level, cross-department collaboration, strategic focus | Support role, administrative tasks, team collaboration |
| Common Usage | Used in large organizations with complex proposals | Used in both small and large organizations for proposal support |
The Proposal Operations Manager and Proposal Coordinator roles both involve supporting proposal development, but the manager oversees the entire process and manages teams, while the coordinator provides administrative support. The manager's role is more strategic and leadership-focused, whereas the coordinator handles day-to-day tasks to ensure timely proposal submission.
Are proposal operations managers in demand?
Proposal operations managers are in demand across industries such as government contracting, technology, and engineering, where organizations require skilled professionals to coordinate proposal development and compliance. The role often requires strong project management skills and familiarity with proposal management tools, with employment growth driven by increased competition for contracts and government procurement activities.
What are popular job titles related to Proposal Operations Manager jobs in Wisconsin?
For Proposal Operations Manager jobs in Wisconsin, the most frequently searched job titles are:
What job categories do people searching Proposal Operations Manager jobs in Wisconsin look for?
The top searched job categories for Proposal Operations Manager jobs in Wisconsin are:
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Cities in Wisconsin with the most Proposal Operations Manager job openings:
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PTO
Re-posted 21 days ago
Job description
Madison365 is seeking a highly organized, detail-oriented Business Operations Coordinator to support daily operations and revenue activities. This role is critical to ensuring the organization runs smoothly by managing administrative systems, supporting sales processes, and maintaining strong follow-through across internal and external work.
About Madison365
Madison365 exists to tell the stories of Wisconsin’s communities, especially communities of color, and cover the issues important to those communities. We use excellent professional journalism to start conversations, find real and lasting solutions, build community, invite action and encourage emerging leaders in Wisconsin’s communities of color, and to foster dialog between members of diverse communities. Our journalism has been recognized with national and statewide awards.
About the job
Reporting to the CEO, the Business Operations Coordinator will perform the following duties.
Operations & Administrative Support
- Prepare materials and coordinate logistics for board meetings, including agendas, documents, and follow-up notes
- Manage incoming and outgoing mail and general office coordination
- Track staff requests, including vacation time and scheduling
- Maintain organized internal documentation and records
- Support administrative needs related to insurance, benefits and general business paperwork
Sales & Revenue Coordination
- Maintain and update CRM with accurate contact information, deal status, and sales activity
- Track advertising schedules, campaign timelines, and sales contract deliverables
- Prepare and send invoices; assist with tracking payments and receivables
- Coordinate sales meetings, including scheduling, confirmations, and follow-ups
- Ensure proposals, sponsorship materials, and partnership documents are organized and accessible
- Post digital ads and track results
- Assist with follow-up communication after sales meetings to ensure continuity
Scheduling & Coordination
- Coordinate meetings for leadership, including internal team meetings and external partner meetings
- Help manage calendars and ensure timely follow-up on key conversations
- Track deadlines, commitments, and deliverables across the organization
Requirements
The successful candidate will have three years of experience in a business operations or administrative role.