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Proposal Operations Manager Jobs in Wisconsin (NOW HIRING)

First Student

FirstAlt Operations Rep l

Madison, WI

... proposals and negotiating with customers​ * Acquire and manage staff equipment and any items ... Daily customer management to include but not limited to day-to-day operations, new client start-ups ...

GroundMasters

Operations Coordinator

Milwaukee, WI · On-site

Schedule and manage landscape and green services including weed pulling, pruning, weed spraying ... Send contracts and proposals through DocuSign for customer review and signature * Enter approved ...

New

Winter Services

Operations Coordinator

Milwaukee, WI · On-site

The Operations Coordinator supports daily snow removal and landscape operations by managing ... Send contracts and proposals through DocuSign for customer review and signature * Enter approved ...

First Student

FirstAlt Operations Rep l

Madison, WI · On-site

... proposals and negotiating with customers​ * Acquire and manage staff equipment and any items ... Daily customer management to include but not limited to day-to-day operations, new client start-ups ...

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Proposal Operations Manager information

What does a Proposal Operations Manager do?

A Proposal Operations Manager oversees the end-to-end process of creating, managing, and submitting business proposals, typically in response to client requests or competitive bids. They coordinate cross-functional teams, manage timelines, ensure compliance with requirements, and optimize proposal operations for efficiency and effectiveness. Their role is critical in ensuring proposals are compelling, accurate, and submitted on time, ultimately increasing the organization’s chances of winning new business.

What is the difference between Proposal Operations Manager vs Proposal Coordinator?

AspectProposal Operations ManagerProposal Coordinator
ResponsibilitiesOversees proposal process, manages teams, ensures compliance, and streamlines operationsAssists in preparing proposal documents, coordinates schedules, and supports proposal development
Required SkillsProject management, leadership, compliance knowledge, communicationDetail-oriented, organization, communication, document management
Work EnvironmentManagement level, cross-department collaboration, strategic focusSupport role, administrative tasks, team collaboration
Common UsageUsed in large organizations with complex proposalsUsed in both small and large organizations for proposal support

The Proposal Operations Manager and Proposal Coordinator roles both involve supporting proposal development, but the manager oversees the entire process and manages teams, while the coordinator provides administrative support. The manager's role is more strategic and leadership-focused, whereas the coordinator handles day-to-day tasks to ensure timely proposal submission.

What are the key skills and qualifications needed to thrive as a Proposal Operations Manager, and why are they important?

To thrive as a Proposal Operations Manager, you need expertise in proposal management, project coordination, and a solid understanding of business development processes, often supported by a bachelor’s degree in business or a related field. Familiarity with proposal automation tools (such as RFPIO, Loopio, or Qvidian), CRM systems, and document management platforms is typically required. Exceptional organizational skills, attention to detail, and effective communication make candidates stand out in this role. These abilities are crucial for ensuring timely, high-quality proposal submissions that increase win rates and support business growth.

How does a Proposal Operations Manager typically collaborate with cross-functional teams during the proposal development process?

A Proposal Operations Manager works closely with cross-functional teams such as sales, subject matter experts, legal, and finance to coordinate and streamline the proposal development process. They facilitate meetings, gather necessary information, and ensure all stakeholders are aligned on deadlines and requirements. Effective communication and project management skills are essential, as the manager acts as a central point of contact, resolving issues and maintaining workflow efficiency. This collaborative approach ensures that proposals are accurate, compliant, and tailored to meet client needs.
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What job categories do people searching Proposal Operations Manager jobs in Wisconsin look for? The top searched job categories for Proposal Operations Manager jobs in Wisconsin are:
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Proposal Operations Manager jobs near you
FirstAlt Operations Rep l

FirstAlt Operations Rep l

First Student

Madison, WI

Full-time

Posted 7 days ago

First Student rating

6.3

Company rating: 6.3 out of 10

Based on 311 frontline employees who took The Breakroom Quiz

41st of 72 rated education support services

Job description

Major Responsibilities
  • Assist in working with and onboarding transportation partners, managing the daily trips and assisting parents and districts to take care of their needs ​
  • Daily customer management to include but not limited to day-to-day operations, new client start-ups, client retention, and development​
  • Assist in capturing new business opportunities with current customers and new clients. Work with internal staff on completing proposals and negotiating with customers​
  • Acquire and manage staff equipment and any items required to perform trips (i.e: driver/staff badges, business cards, etc.)​
  • Monitor any new legislations affecting alternative student transportation. Assist team with implementing new legislations.
  • Daily customer management to include but not limited to day-to-day operations, new client start-ups, client retention, and development.​
  • Will be required to assist in finding, onboarding, and developing ongoing relationships with local and national transportation providers. ​
  • During school year startup, it will be required to communicate and negotiate proposed routes with local service providers. ​
  • Assist in capturing new business opportunities with current customers and new clients. Work with internal staff on completing proposals and negotiating with customers. ​
  • Responsible for overseeing and ensuring that accounts are running efficiently, and customer service levels are managed to client expectations. ​
  • Oversee vehicle maintenance and compliance along with managing a large driver and transportation partner pool. ​
  • Work in collaboration with internal departments to execute reports and programs to improve service quality, reduce costs, and increase service productivity.​
  • Maintain a safe and efficient environment for our passengers, contractors, and non-riding public by managing regulatory and client policies and procedures.​
  • Follow all First Student policies and procedures while providing the best customers service to our clients. ​
  • Use effective industry skills and abilities to support and grow daily transportation operations.​
  • Must be able to learn and utilize technical skills to create reports, SOP's, and assist in formulating standard practices within FirstAlt. ​
  • Duties and responsibilities are not limited to above descriptions and can be modified or changed at the discretion of Management. ​

Disclaimer
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. This job description reflects management's assignment of essential functions, it does not prescribe or restrict the tasks that may be assigned.


First for a reason:

At First Student, we are a family of 60,000+ employees who take pride in safely transporting more than 5 million students and passengers to and from their destinations each day! Our family of brands include Transco, Total Transportation, Maggies Paratransit, and GVC II. Our employees are at the forefront of safety and innovation; they create and implement the most advanced training and technology the transportation industry has to offer.


In the state of Washington, all technician and driving positions, including but not limited to van drivers and any other position requiring employees to drive a company-owned vehicle, are considered safety-sensitive and are therefore subject to drug and alcohol testing, including cannabis.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. First is also committed to providing a drug-free workplace. First will consider for employment qualified applicants with criminal histories consistent with the requirements of the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Ordinance, and any other fair chance law. Philadelphia's Fair Criminal Record Screening Standards Ordinance Poster is at this link or upon request https://www.phila.gov/media/20210423160847/Fair-Chance-Hiring-law-poster.pdf.

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