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Proposal Development Coordinator Jobs in Wisconsin

Ring & DuChateau

Proposal Coordinator

Brookfield, WI · On-site

Proposal Development * Lead the day-to-day coordination of proposal pursuits from opportunity identification through final submission. * Review RFQs, RFPs, and SOQs to identify requirements ...

New

Socket.dev

WI · On-site

$120 - $190/hr

Exposure to proposal development or project coordination. * Consultative approach to client engagement and solution development. * Familiarity with broadband or professional services certifications.

GRAEF

Marketing Coordinator A3

Milwaukee, WI · On-site

$41K - $57K/yr

Lead and manage the proposal development lifecycle during the firm's pursuit process to win new ... coordinating multiple projects from beginning to end. * Experience managing and producing RFP ...

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Proposal Development Coordinator information

What does a proposal development coordinator do?

A Proposal Development Coordinator is responsible for organizing and managing the creation of proposals, typically in response to requests for proposals (RFPs) from clients or funding agencies. They coordinate between various departments, gather necessary information, and ensure that proposals are accurate, compliant, and submitted on time. Their role often includes editing, formatting, and reviewing documents, as well as tracking deadlines and managing proposal-related communications. Strong organizational and communication skills are essential for this position.

What are the key skills and qualifications needed to thrive as a proposal development coordinator, and why are they important?

To thrive as a Proposal Development Coordinator, you need strong project management, writing, and editing skills, typically supported by a bachelor’s degree in communications, business, or a related field. Familiarity with proposal management software (such as RFPIO or Qvidian), Microsoft Office Suite, and knowledge of RFP processes are essential. Excellent attention to detail, collaboration, and time management are standout soft skills in this role. These abilities are crucial for producing high-quality, compliant proposals on tight deadlines, directly impacting an organization’s ability to win new business.

What are some common challenges faced by proposal development coordinators during the proposal process?

Proposal Development Coordinators often face tight deadlines and shifting client requirements, which can make organizing resources and meeting submission timelines challenging. Coordinating input from multiple stakeholders—such as subject matter experts, writers, and graphic designers—requires strong communication and project management skills. Additionally, ensuring compliance with complex RFP guidelines and maintaining document quality standards demands attention to detail. Overcoming these challenges involves proactive planning, clear communication, and effective time management.

What is the difference between Proposal Development Coordinator vs Proposal Writer?

AspectProposal Development CoordinatorProposal Writer
Primary RoleCoordinates and manages the proposal development process, ensuring deadlines and requirements are met.Creates and writes proposal content, focusing on compelling narratives and technical details.
Skills & CertificationsProject management, communication, familiarity with proposal processes, often with certifications like PMP or proposal-specific training.Excellent writing, editing, and technical communication skills; certifications are less common.
Work EnvironmentCollaborates with multiple teams, manages schedules, and oversees proposal production.Focuses on content creation, often working independently or with subject matter experts.

While both roles support proposal efforts, the Proposal Development Coordinator manages the overall process and coordination, whereas the Proposal Writer focuses on crafting the proposal content. Understanding these distinctions helps organizations assign the right responsibilities and find suitable candidates.

What are the most commonly searched types of Proposal Development jobs in Wisconsin?

The most popular types of Proposal Development jobs in Wisconsin are:

What are popular job titles related to Proposal Development Coordinator jobs in Wisconsin?

For Proposal Development Coordinator jobs in Wisconsin, the most frequently searched job titles are:

What job categories do people searching Proposal Development Coordinator jobs in Wisconsin look for?

The top searched job categories for Proposal Development Coordinator jobs in Wisconsin are:

What cities in Wisconsin are hiring for Proposal Development Coordinator jobs?

Cities in Wisconsin with the most Proposal Development Coordinator job openings:

Proposal Development Coordinator jobs near you
Infographic showing various Proposal Development Coordinator job openings in Wisconsin as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 15% Part Time, and 3% Contract. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution.

Proposal Coordinator

Ring and DuChateau LLP

Brookfield, WI • On-site

Full-time

Posted 3 days ago

New

Job description

Ring & DuChateau, LLP is a well-established MEP engineering design firm with more than 100 professionals providing HVAC, plumbing, fire protection, electrical, lighting, technology, and commissioning services. We are seeking a Proposal Coordinator to support the firm's marketing and business development initiatives.
This individual will play a key role in coordinating proposals, maintaining marketing resources, supporting business development efforts, and ensuring the consistent execution of the firm's marketing initiatives. The ideal candidate brings exceptional organizational skills, strong written communication, attention to detail, and the ability to manage multiple priorities in a fast-paced professional services environment.
In this role you will:
Proposal Development
  • Lead the day-to-day coordination of proposal pursuits from opportunity identification through final submission.
  • Review RFQs, RFPs, and SOQs to identify requirements, deadlines, and deliverables.
  • Develop proposal schedules and coordinate internal milestones.
  • Partner with technical staff to collect resumes, project descriptions, graphics, and other proposal content.
  • Develop, edit, format, and produce high-quality proposals using Adobe InDesign and Microsoft Office.
  • Coordinate interview presentations and leave-behind materials.
  • Submit electronic and printed proposals.
  • Maintain proposal templates, boilerplate language, project profiles, resumes, and the proposal library.
  • Track proposal activity, win/loss metrics, and pursuit performance.

Marketing & Brand Management
  • Maintain marketing collateral including brochures, project sheets, resumes, presentations, and qualification packages.
  • Coordinate project photography and marketing assets.
  • Support award submissions and project write-ups.
  • Ensure brand consistency across all marketing materials.

Business Development Support
  • Prepare materials for client meetings, interviews, and business development activities.
  • Assist in maintaining marketing and business development calendars.

Operational Support & Coverage
  • Coordinate department marketing requests.
  • Coordinate website updates and digital content
  • Manage event logistics and vendor communication.
  • Support client appreciation events, lunch-and-learns, and special initiatives.

In this role you will need:
  • Associate's degree in Marketing, Communications, Business, Graphic Design, or a related field.
  • 2-5 years of marketing, proposal coordination, communications, or professional services experience.
  • Experience within the architecture, engineering, or construction industry preferred.
  • Strong proficiency with Adobe Creative Suite (InDesign required) and Microsoft Office.
  • Excellent writing, editing, communication, and organizational skills.
  • Ability to manage multiple deadlines while maintaining exceptional attention to detail.
  • Professionalism, creativity, initiative, and the ability to work collaboratively across the firm.

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