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Proposal Development Coordinator Jobs in Wisconsin

EUA

Project Development

Milwaukee, WI · On-site

Lead business development process which includes support of information to customers; coordinates ... proposal and presentation preparation; Works with BD Practice Leader and Studio Director(s) for ...

BIOFerm

Equipment Engineer

Madison, WI · On-site

... coordination. BIOFerm™ is a Wisconsin-based renewable energy company specializing in turnkey ... proposal development, and client presentations as needed. * Travel occasionally to project sites ...

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Proposal Development Coordinator information

What does a proposal development coordinator do?

A Proposal Development Coordinator is responsible for organizing and managing the creation of proposals, typically in response to requests for proposals (RFPs) from clients or funding agencies. They coordinate between various departments, gather necessary information, and ensure that proposals are accurate, compliant, and submitted on time. Their role often includes editing, formatting, and reviewing documents, as well as tracking deadlines and managing proposal-related communications. Strong organizational and communication skills are essential for this position.

What is the difference between Proposal Development Coordinator vs Proposal Writer?

AspectProposal Development CoordinatorProposal Writer
Primary RoleCoordinates and manages the proposal development process, ensuring deadlines and requirements are met.Creates and writes proposal content, focusing on compelling narratives and technical details.
Skills & CertificationsProject management, communication, familiarity with proposal processes, often with certifications like PMP or proposal-specific training.Excellent writing, editing, and technical communication skills; certifications are less common.
Work EnvironmentCollaborates with multiple teams, manages schedules, and oversees proposal production.Focuses on content creation, often working independently or with subject matter experts.

While both roles support proposal efforts, the Proposal Development Coordinator manages the overall process and coordination, whereas the Proposal Writer focuses on crafting the proposal content. Understanding these distinctions helps organizations assign the right responsibilities and find suitable candidates.

What are the key skills and qualifications needed to thrive as a proposal development coordinator, and why are they important?

To thrive as a Proposal Development Coordinator, you need strong project management, writing, and editing skills, typically supported by a bachelor’s degree in communications, business, or a related field. Familiarity with proposal management software (such as RFPIO or Qvidian), Microsoft Office Suite, and knowledge of RFP processes are essential. Excellent attention to detail, collaboration, and time management are standout soft skills in this role. These abilities are crucial for producing high-quality, compliant proposals on tight deadlines, directly impacting an organization’s ability to win new business.

What are some common challenges faced by proposal development coordinators during the proposal process?

Proposal Development Coordinators often face tight deadlines and shifting client requirements, which can make organizing resources and meeting submission timelines challenging. Coordinating input from multiple stakeholders—such as subject matter experts, writers, and graphic designers—requires strong communication and project management skills. Additionally, ensuring compliance with complex RFP guidelines and maintaining document quality standards demands attention to detail. Overcoming these challenges involves proactive planning, clear communication, and effective time management.

What are the most commonly searched types of Proposal Development jobs in Wisconsin?

The most popular types of Proposal Development jobs in Wisconsin are:

What are popular job titles related to Proposal Development Coordinator jobs in Wisconsin?

For Proposal Development Coordinator jobs in Wisconsin, the most frequently searched job titles are:

What job categories do people searching Proposal Development Coordinator jobs in Wisconsin look for?

The top searched job categories for Proposal Development Coordinator jobs in Wisconsin are:

What cities in Wisconsin are hiring for Proposal Development Coordinator jobs?

Cities in Wisconsin with the most Proposal Development Coordinator job openings:

Proposal Development Coordinator jobs near you
Infographic showing various Proposal Development Coordinator job openings in Wisconsin as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 15% Part Time, and 3% Contract. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution.

Business Development

Asphalt Contractors Inc

Union Grove, WI • On-site

$40K - $70K/yr

Full-time

Posted 27 days ago

Job description

Position Summary

Are you a motivated sales professional who enjoys building relationships, solving customer problems, and driving business growth? Asphalt Contractors, Inc. is seeking a Business Development Lead to support the continued growth of our asphalt paving, asphalt maintenance, and concrete divisions.

For over 46 years, Asphalt Contractors, Inc. has been a trusted, family-owned leader in asphalt paving, concrete, maintenance, and aggregate production throughout Wisconsin. We are known for delivering exceptional workmanship, outstanding customer service, and building lasting relationships within the communities we serve.

In this role, you will be responsible for generating new business, managing customer relationships, preparing estimates and proposals, and guiding projects from the initial customer inquiry through project completion. You will work closely with operations to ensure projects are delivered successfully while providing an exceptional customer experience.

The ideal candidate is energetic, organized, customer-focused, and motivated to build long-term relationships while contributing to the continued growth of the company.

Key ResponsibilitiesBusiness Development & Sales
  • Develop new business opportunities through networking, referrals, prospecting, and company-provided leads.
  • Meet with residential and commercial customers to evaluate project needs for asphalt paving, asphalt maintenance, and concrete services.
  • Prepare accurate estimates, proposals, and contracts.
  • Present solutions and recommendations that meet customer needs and project objectives.
  • Follow up consistently with prospects and existing customers to maximize sales opportunities.
  • Negotiate pricing within company guidelines while maintaining profitability goals.
  • Achieve established sales and revenue goals.
  • Develop long-term customer relationships that generate repeat business and referrals.
Estimating & Project Coordination
  • Evaluate project scope, site conditions, and feasibility.
  • Coordinate project details with operations and production teams.
  • Communicate scheduling expectations and project updates with customers.
  • Manage project changes and ensure all documentation is completed accurately.
  • Support successful project execution from sale through completion.
Customer Relationship Management
  • Serve as the primary point of contact throughout the sales process.
  • Maintain accurate customer records, estimates, notes, and follow-up activities within the company CRM.
  • Track sales activity, lead sources, and customer communications.
  • Resolve customer concerns promptly and professionally.
Collaboration
  • Work closely with estimating, operations, dispatch, accounting, and management to ensure successful project execution.
  • Represent Asphalt Contractors, Inc. professionally within the community.