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Proposal Associate Jobs in Wisconsin (NOW HIRING)

Ring & DuChateau

Proposal Coordinator

Brookfield, WI · On-site

Associate's degree in Marketing, Communications, Business, Graphic Design, or a related field. * 2-5 years of marketing, proposal coordination, communications, or professional services experience.

Ring & DuChateau

Proposal Coordinator

Brookfield, WI · On-site

Associate's degree in Marketing, Communications, Business, Graphic Design, or a related field. * 2-5 years of marketing, proposal coordination, communications, or professional services experience.

Badger Meter

Proposal Specialist

Milwaukee, WI · On-site

The Proposal Specialist is responsible for ensuring accurate information in relation to products ... and Associate Writer to ensure this feedback is shared and updated to support future projects.

Badger Meter

Proposal Specialist

Milwaukee, WI · On-site

The Proposal Specialist is responsible for ensuring accurate information in relation to products ... and Associate Writer to ensure this feedback is shared and updated to support future projects.

FUJIFILM Biotechnologies

Position OverviewFUJIFILM Cellular Dynamics, Inc. is seeking an Associate Director, Program Design to lead the scoping, design, and proposal development process for new CDMO business opportunities ...

Great Lakes Outreach Wisconsin

Sales Associate

Milwaukee, WI · On-site

$13.75 - $18.75/hr

We are seeking an entry level Sales Associate who will generate new business opportunities by ... Create proposals for existing customers to help them use company products to better their business.

TradeJobsWorkforce

Data Entry Associate

Beldenville, WI · On-site

$16 - $20.75/hr

As a Data Entry Associate, you will be responsible for inputting and maintaining accurate data ... proposals and presentations. ability to multitask and meet deadlines. maintain high level of ...

TradeJobsWorkforce

Data Entry Associate

Beldenville, WI · On-site

$16 - $20.75/hr

As a Data Entry Associate, you will be responsible for inputting and maintaining accurate data ... proposals and presentations. ability to multitask and meet deadlines. maintain high level of ...

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Proposal Associate information

See Wisconsin salary details

$15

$25

$38

How much do proposal associate jobs pay per hour?

As of Sep 1, 2026, the average hourly pay for proposal associate in Wisconsin is $25.88, according to ZipRecruiter salary data. Most workers in this role earn between $17.69 and $32.02 per hour, depending on experience, location, and employer.

What is a proposal associate?

Proposal Associates are professionals who support the development, organization, and submission of proposals, typically in response to requests for proposals (RFPs) from clients or government agencies. They coordinate with various teams to gather necessary information, ensure compliance with requirements, and help create compelling written documents that showcase their company's capabilities. Proposal Associates play a key role in managing timelines, formatting documents, and often contribute to writing and editing proposal content. Their work is essential in helping organizations win new business or secure funding.

What are the key skills and qualifications needed to thrive as a proposal associate, and why are they important?

To thrive as a Proposal Associate, you need strong writing, editing, and organizational skills, often supported by a bachelor's degree in communications, business, or a related field. Familiarity with proposal management software (such as RFPIO or Loopio), Microsoft Office Suite, and sometimes Shipley or APMP certifications is typical. Attention to detail, time management, and effective collaboration are vital soft skills for excelling in fast-paced proposal environments. These abilities ensure high-quality, compliant proposals that meet client requirements and increase the organization's chances of winning new business.

How does a proposal associate typically collaborate with subject matter experts during the proposal development process?

As a Proposal Associate, you will frequently work alongside subject matter experts (SMEs) to gather technical details, clarify requirements, and ensure proposal content is both accurate and compelling. This often involves scheduling interviews, facilitating information-sharing sessions, and translating complex information into clear, client-focused responses. Building strong relationships and maintaining open communication with SMEs is key to meeting tight deadlines and producing high-quality proposals. Your ability to coordinate input from multiple stakeholders is crucial throughout the proposal lifecycle.

What is the difference between Proposal Associate vs Proposal Coordinator?

AspectProposal AssociateProposal Coordinator
CredentialsTypically requires a bachelor's degree in business, communications, or related fieldSimilar educational background, often with additional certifications in project management
Work EnvironmentWorks in corporate or consulting firms, supporting proposal developmentWorks closely with teams to organize and manage proposal processes
Employer & Industry UsageCommon in government, consulting, and engineering firmsUsed across similar industries, often interchangeable in job listings

The Proposal Associate and Proposal Coordinator roles share similar educational backgrounds and work environments, focusing on supporting proposal development. The Proposal Associate often handles research and drafting, while the Proposal Coordinator manages timelines and coordination efforts. Both roles are essential in winning bids and are frequently compared by job seekers in the proposal management field.

What are the most commonly searched types of Proposal jobs in Wisconsin?

The most popular types of Proposal jobs in Wisconsin are:

What are popular job titles related to Proposal Associate jobs in Wisconsin?

For Proposal Associate jobs in Wisconsin, the most frequently searched job titles are:

What job categories do people searching Proposal Associate jobs in Wisconsin look for?

The top searched job categories for Proposal Associate jobs in Wisconsin are:

What cities in Wisconsin are hiring for Proposal Associate jobs?

Cities in Wisconsin with the most Proposal Associate job openings:

Proposal Associate jobs near you
Infographic showing various Proposal Associate job openings in Wisconsin as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 27% Part Time, 1% Temporary, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $53,833 per year, or $25.9 per hour.

Proposal Coordinator

Ring & DuChateau

Brookfield, WI • On-site

Other

This job post has expired today. Applications are no longer accepted.

Job description

Job Description
Job Description

Ring & DuChateau, LLP is a well-established MEP engineering design firm with more than 100 professionals providing HVAC, plumbing, fire protection, electrical, lighting, technology, and commissioning services. We are seeking a Proposal Coordinator to support the firm's marketing and business development initiatives.
This individual will play a key role in coordinating proposals, maintaining marketing resources, supporting business development efforts, and ensuring the consistent execution of the firm's marketing initiatives. The ideal candidate brings exceptional organizational skills, strong written communication, attention to detail, and the ability to manage multiple priorities in a fast-paced professional services environment.


In this role you will:

Proposal Development

  • Lead the day-to-day coordination of proposal pursuits from opportunity identification through final submission.
  • Review RFQs, RFPs, and SOQs to identify requirements, deadlines, and deliverables.
  • Develop proposal schedules and coordinate internal milestones.
  • Partner with technical staff to collect resumes, project descriptions, graphics, and other proposal content.
  • Develop, edit, format, and produce high-quality proposals using Adobe InDesign and Microsoft Office.
  • Coordinate interview presentations and leave-behind materials.
  • Submit electronic and printed proposals.
  • Maintain proposal templates, boilerplate language, project profiles, resumes, and the proposal library.
  • Track proposal activity, win/loss metrics, and pursuit performance.


Marketing & Brand Management

  • Maintain marketing collateral including brochures, project sheets, resumes, presentations, and qualification packages.
  • Coordinate project photography and marketing assets.
  • Support award submissions and project write-ups.
  • Ensure brand consistency across all marketing materials.


Business Development Support

  • Prepare materials for client meetings, interviews, and business development activities.
  • Assist in maintaining marketing and business development calendars.

Operational Support & Coverage

  • Coordinate department marketing requests.
  • Coordinate website updates and digital content
  • Manage event logistics and vendor communication.
  • Support client appreciation events, lunch-and-learns, and special initiatives.


In this role you will need:

  • Associate’s degree in Marketing, Communications, Business, Graphic Design, or a related field.
  • 2–5 years of marketing, proposal coordination, communications, or professional services experience.
  • Experience within the architecture, engineering, or construction industry preferred.
  • Strong proficiency with Adobe Creative Suite (InDesign required) and Microsoft Office.
  • Excellent writing, editing, communication, and organizational skills.
  • Ability to manage multiple deadlines while maintaining exceptional attention to detail.
  • Professionalism, creativity, initiative, and the ability to work collaboratively across the firm.

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