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Proposal Operations Manager Jobs in Wisconsin (NOW HIRING)

Ring & DuChateau

Proposal Coordinator

Brookfield, WI · On-site

Marketing & Brand Management * Maintain marketing collateral including brochures, project sheets ... Operational Support & Coverage * Coordinate department marketing requests. * Coordinate website ...

New

FIS

Proposal Writer - U.S. Government EBT

Milwaukee, WI · Remote

$56K - $95K/yr

We are seeking an experienced proposal writer with knowledge and experience working with sales, product managers and technical and operations subject matter experts to write and edit content for ...

Lennox International

Branch Operations Manager - HVAC

Appleton, WI · On-site

$70K - $80K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The manager is responsible for safety, labor productivity and efficiency, inventory management ... Prepares estimates and proposals * Review financial statements, sales and activity reports, and ...

Lennox International

Branch Operations Manager - HVAC

Appleton, WI · On-site

$70K - $80K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The manager is responsible for safety, labor productivity and efficiency, inventory management ... Prepares estimates and proposals * Review financial statements, sales and activity reports, and ...

Lennox International

Branch Operations Manager - HVAC

Appleton, WI · On-site

$68K - $89K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The manager is responsible for safety, labor productivity and efficiency, inventory management ... Prepares estimates and proposals * Review financial statements, sales and activity reports, and ...

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Proposal Operations Manager information

What does a Proposal Operations Manager do?

A Proposal Operations Manager oversees the end-to-end process of creating, managing, and submitting business proposals, typically in response to client requests or competitive bids. They coordinate cross-functional teams, manage timelines, ensure compliance with requirements, and optimize proposal operations for efficiency and effectiveness. Their role is critical in ensuring proposals are compelling, accurate, and submitted on time, ultimately increasing the organization’s chances of winning new business.

What is the difference between Proposal Operations Manager vs Proposal Coordinator?

AspectProposal Operations ManagerProposal Coordinator
ResponsibilitiesOversees proposal process, manages teams, ensures compliance, and streamlines operationsAssists in preparing proposal documents, coordinates schedules, and supports proposal development
Required SkillsProject management, leadership, compliance knowledge, communicationDetail-oriented, organization, communication, document management
Work EnvironmentManagement level, cross-department collaboration, strategic focusSupport role, administrative tasks, team collaboration
Common UsageUsed in large organizations with complex proposalsUsed in both small and large organizations for proposal support

The Proposal Operations Manager and Proposal Coordinator roles both involve supporting proposal development, but the manager oversees the entire process and manages teams, while the coordinator provides administrative support. The manager's role is more strategic and leadership-focused, whereas the coordinator handles day-to-day tasks to ensure timely proposal submission.

What are the key skills and qualifications needed to thrive as a Proposal Operations Manager, and why are they important?

To thrive as a Proposal Operations Manager, you need expertise in proposal management, project coordination, and a solid understanding of business development processes, often supported by a bachelor’s degree in business or a related field. Familiarity with proposal automation tools (such as RFPIO, Loopio, or Qvidian), CRM systems, and document management platforms is typically required. Exceptional organizational skills, attention to detail, and effective communication make candidates stand out in this role. These abilities are crucial for ensuring timely, high-quality proposal submissions that increase win rates and support business growth.

Are proposal operations managers in demand?

Proposal operations managers are in demand across industries such as government contracting, technology, and engineering, where organizations require skilled professionals to manage proposal processes, compliance, and documentation. The role often requires strong project management skills and familiarity with proposal software, with employment growth driven by increased competition for contracts and government procurement activities.

How does a Proposal Operations Manager typically collaborate with cross-functional teams during the proposal development process?

A Proposal Operations Manager works closely with cross-functional teams such as sales, subject matter experts, legal, and finance to coordinate and streamline the proposal development process. They facilitate meetings, gather necessary information, and ensure all stakeholders are aligned on deadlines and requirements. Effective communication and project management skills are essential, as the manager acts as a central point of contact, resolving issues and maintaining workflow efficiency. This collaborative approach ensures that proposals are accurate, compliant, and tailored to meet client needs.

What are popular job titles related to Proposal Operations Manager jobs in Wisconsin?

For Proposal Operations Manager jobs in Wisconsin, the most frequently searched job titles are:

What job categories do people searching Proposal Operations Manager jobs in Wisconsin look for?

The top searched job categories for Proposal Operations Manager jobs in Wisconsin are:

What cities in Wisconsin are hiring for Proposal Operations Manager jobs?

Cities in Wisconsin with the most Proposal Operations Manager job openings:

Proposal Operations Manager jobs near you

Proposal Coordinator

Ring and DuChateau LLP

Brookfield, WI • On-site

Full-time

Posted 3 days ago

New

Job description

Ring & DuChateau, LLP is a well-established MEP engineering design firm with more than 100 professionals providing HVAC, plumbing, fire protection, electrical, lighting, technology, and commissioning services. We are seeking a Proposal Coordinator to support the firm's marketing and business development initiatives.
This individual will play a key role in coordinating proposals, maintaining marketing resources, supporting business development efforts, and ensuring the consistent execution of the firm's marketing initiatives. The ideal candidate brings exceptional organizational skills, strong written communication, attention to detail, and the ability to manage multiple priorities in a fast-paced professional services environment.
In this role you will:
Proposal Development
  • Lead the day-to-day coordination of proposal pursuits from opportunity identification through final submission.
  • Review RFQs, RFPs, and SOQs to identify requirements, deadlines, and deliverables.
  • Develop proposal schedules and coordinate internal milestones.
  • Partner with technical staff to collect resumes, project descriptions, graphics, and other proposal content.
  • Develop, edit, format, and produce high-quality proposals using Adobe InDesign and Microsoft Office.
  • Coordinate interview presentations and leave-behind materials.
  • Submit electronic and printed proposals.
  • Maintain proposal templates, boilerplate language, project profiles, resumes, and the proposal library.
  • Track proposal activity, win/loss metrics, and pursuit performance.

Marketing & Brand Management
  • Maintain marketing collateral including brochures, project sheets, resumes, presentations, and qualification packages.
  • Coordinate project photography and marketing assets.
  • Support award submissions and project write-ups.
  • Ensure brand consistency across all marketing materials.

Business Development Support
  • Prepare materials for client meetings, interviews, and business development activities.
  • Assist in maintaining marketing and business development calendars.

Operational Support & Coverage
  • Coordinate department marketing requests.
  • Coordinate website updates and digital content
  • Manage event logistics and vendor communication.
  • Support client appreciation events, lunch-and-learns, and special initiatives.

In this role you will need:
  • Associate's degree in Marketing, Communications, Business, Graphic Design, or a related field.
  • 2-5 years of marketing, proposal coordination, communications, or professional services experience.
  • Experience within the architecture, engineering, or construction industry preferred.
  • Strong proficiency with Adobe Creative Suite (InDesign required) and Microsoft Office.
  • Excellent writing, editing, communication, and organizational skills.
  • Ability to manage multiple deadlines while maintaining exceptional attention to detail.
  • Professionalism, creativity, initiative, and the ability to work collaboratively across the firm.

EEO

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