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Proposal Operations Manager Jobs in Wisconsin (NOW HIRING)

Victaulic

WI · On-site

$90 - $120/hr

Reporting to the Marketing Operations Manager, this role is a key architect of our mission to transform every customer touchpoint into an exceptional brand experience. The Proposals Lead will be ...

Synagro Technologies, Inc.

WI · On-site

$70 - $100/hr

Manage projects from proposal stage to on-site commissioning and start-up. * Monitors and controls field operations in accordance with manufacturers O&M manuals, SOP's and established company ...

SLSCo, Ltd.

WI · On-site

$90 - $150/hr

Senior Proposal Manager Full Time Business Support TX, US 10 days ago Requisition ID: 2540 SLS is ... Coordinate contributors across operations, estimating, contracts, business development, marketing ...

Ontech Talent

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Plant Operations Manager

Milwaukee, WI · On-site

$120K - $140K/yr

Title: Operations Manager Location: Milwaukee, WI (On-Site) Job Summary: The Operations Manager ... Create budget proposals, recommending budget changes, as needed * Understand competitive trends in ...

Ring & DuChateau

Proposal Coordinator

Brookfield, WI · On-site

Marketing & Brand Management * Maintain marketing collateral including brochures, project sheets ... Operational Support & Coverage * Coordinate department marketing requests. * Coordinate website ...

Ring & DuChateau

WI · On-site

$55 - $75/hr

Marketing & Brand Management * Maintain marketing collateral including brochures, project sheets ... Operational Support & Coverage * Coordinate department marketing requests. * Coordinate website ...

AE Perkins

WI · On-site

$75 - $80/hr

The Proposal Writer II works across sales, operations, legal, compliance, finance, and information ... Proposal Quality, Content Management & Process Improvement * Perform final quality‑control ...

Black & Veatch Corporation

WI · On-site

$120 - $150/hr

Construction Operations Manager - Simple/Combined Cycle Date: Jul 1, 2026 Location: GA, US OK, US ... Develop execution plans for projects and proposals, including staffing, scheduling, materials ...

Interstate PowerSystems

WI · On-site

$55 - $65/hr

Prepare, manage, and track all Preventive Maintenance (PM) quotations. * Create and administer ... Monitor proposal activity and follow-up opportunities. * Collaborate with branch leadership to ...

FIS

Proposal Writer - U.S. Government EBT

Milwaukee, WI · On-site

$56K - $95K/yr

We are seeking an experienced proposal writer with knowledge and experience working with sales, product managers and technical and operations subject matter experts to write and edit content for ...

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Proposal Operations Manager information

What does a Proposal Operations Manager do?

A Proposal Operations Manager oversees the end-to-end process of creating, managing, and submitting business proposals, typically in response to client requests or competitive bids. They coordinate cross-functional teams, manage timelines, ensure compliance with requirements, and optimize proposal operations for efficiency and effectiveness. Their role is critical in ensuring proposals are compelling, accurate, and submitted on time, ultimately increasing the organization’s chances of winning new business.

How does a Proposal Operations Manager typically collaborate with cross-functional teams during the proposal development process?

A Proposal Operations Manager works closely with cross-functional teams such as sales, subject matter experts, legal, and finance to coordinate and streamline the proposal development process. They facilitate meetings, gather necessary information, and ensure all stakeholders are aligned on deadlines and requirements. Effective communication and project management skills are essential, as the manager acts as a central point of contact, resolving issues and maintaining workflow efficiency. This collaborative approach ensures that proposals are accurate, compliant, and tailored to meet client needs.

What are the key skills and qualifications needed to thrive as a Proposal Operations Manager, and why are they important?

To thrive as a Proposal Operations Manager, you need expertise in proposal management, project coordination, and a solid understanding of business development processes, often supported by a bachelor’s degree in business or a related field. Familiarity with proposal automation tools (such as RFPIO, Loopio, or Qvidian), CRM systems, and document management platforms is typically required. Exceptional organizational skills, attention to detail, and effective communication make candidates stand out in this role. These abilities are crucial for ensuring timely, high-quality proposal submissions that increase win rates and support business growth.

What is the difference between Proposal Operations Manager vs Proposal Coordinator?

AspectProposal Operations ManagerProposal Coordinator
ResponsibilitiesOversees proposal process, manages teams, ensures compliance, and streamlines operationsAssists in preparing proposal documents, coordinates schedules, and supports proposal development
Required SkillsProject management, leadership, compliance knowledge, communicationDetail-oriented, organization, communication, document management
Work EnvironmentManagement level, cross-department collaboration, strategic focusSupport role, administrative tasks, team collaboration
Common UsageUsed in large organizations with complex proposalsUsed in both small and large organizations for proposal support

The Proposal Operations Manager and Proposal Coordinator roles both involve supporting proposal development, but the manager oversees the entire process and manages teams, while the coordinator provides administrative support. The manager's role is more strategic and leadership-focused, whereas the coordinator handles day-to-day tasks to ensure timely proposal submission.

Are proposal operations managers in demand?

Proposal operations managers are in demand across industries such as government contracting, technology, and engineering, where organizations require skilled professionals to coordinate proposal development and compliance. The role often requires strong project management skills and familiarity with proposal management tools, with employment growth driven by increased competition for contracts and government procurement activities.

What are popular job titles related to Proposal Operations Manager jobs in Wisconsin?

For Proposal Operations Manager jobs in Wisconsin, the most frequently searched job titles are:

What job categories do people searching Proposal Operations Manager jobs in Wisconsin look for?

The top searched job categories for Proposal Operations Manager jobs in Wisconsin are:

What cities in Wisconsin are hiring for Proposal Operations Manager jobs?

Cities in Wisconsin with the most Proposal Operations Manager job openings:

Proposal Operations Manager jobs near you

Proposal Lead

Victaulic

WI • On-site

$90 - $120/hr

Other

Posted 4 days ago

Key responsibilities

  • Build the proposals function from the ground up by designing workflows, developing a governance model, and assembling team members.

  • Create scalable, efficient proposal processes that ensure excellence and reflect the company's move with urgency value.

  • Lead the end-to-end development of proposals that are on-brand, customer-centric, and strategically crafted to win business.

Victaulic rating

7.2

Company rating: 7.2 out of 10

Based on 35 frontline employees who took The Breakroom Quiz

348th of 545 rated manufacturers

Job description

Job DescriptionPosition SummaryWe are seeking a strategic, process-oriented Proposals Lead to build a high-performing proposals function within our Marketing department. Reporting to the Marketing Operations Manager, this role is a key architect of our mission to transform every customer touchpoint into an exceptional brand experience. The Proposals Lead will be instrumental in developing scalable proposal processes, cultivating a collaborative team environment, and producing persuasive, high-quality proposals that reflect our brand and values. This is a foundational role, aligned with our vision to instill brand loyalty and create customers for life.As the Proposals Lead, you’ll shape a critical function that sits at the intersection of marketing, sales, and customer engagement. You’ll lead with purpose, creativity, and a strategic focus—helping us deliver proposals that aren’t just compliant, but compelling. Your work will directly contribute to our vision of creating customers for life by making every proposal a reflection of our brand excellence.Key ResponsibilitiesBuild the proposals function from the ground up— designing workflows, developing a governance model, developing content systems, and assembling team membersCreate scalable, efficient proposal processes that reflect our move with urgency value while ensuring excellenceLead the end-to-end development of proposals that are on-brand, customer-centric, and strategically crafted to win business. (from kick off to closeCollaborate cross-functionally with Sales, Sales Ops, Legal, and SMEs to develop high-impact proposals that consistently reflect our messaging and customer value.Write, edit, and refine proposal content, ensuring clarity, consistency, and alignment with our brand mission of delivering exceptional experiences.Maintain a dynamic content library, including reusable proposal elements, product messaging, visuals, and customer success stories.Establish and track KPIs (response times, content utilization) to continuously improve performance, foster positivity, and demonstrate strategic impact.Champion the proposal function as a strategic marketing asset that connects closely with brand, sales and marketing to know your target and deliver tailored value.QualificationsBachelor’s degree in Marketing, Communications, Business, or related field.7+ years of experience in proposal development or related marketing roles; experience leading or building a team strongly preferred.Demonstrated success in establishing and optimizing proposal processes, content systems, and team workflows.Excellent writing and editing skills, with a talent for persuasive storytelling and customer focus.Strong organizational and project management capabilities, with the ability to juggle multiple priorities and act decisively.Background in B2B marketing, sales enablement, or RFP-heavy industries is a plus.Experience with marketing collaboration tools and proposal management platforms.What You’ll BringA builder’s mindset with a passion for creating structured, scalable processes from the ground up.The ability to lead and inspire team members while working cross-functionally with agility and alignment.A commitment to our team values: positivity, urgency, targeted strategy, and uncompromising quality.A deep belief in the power of brand storytelling to turn transactional touchpoints into loyal customer experiencesVictaulic is an Equal Employment Opportunity (EOE/M/F/Vets/Disabled) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, gender, color, religion, national origin, age, disability, veteran status, sexual orientation, genetic data, or other legally protected status. (Background checks may be required as part of our pre-employment process). #J-18808-Ljbffr

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