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Proposal Operations Manager Jobs in Wisconsin (NOW HIRING)

TD&I Cable

Business Operations Coordinator

Hudson, WI

$65K - $95K/yr

... bid proposals. Requirements Minimum Skills & Experience Required: 3+ years of experience in contract management or business operations Understanding of construction industry operations, health and ...

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Proposal Operations Manager information

What does a Proposal Operations Manager do?

A Proposal Operations Manager oversees the end-to-end process of creating, managing, and submitting business proposals, typically in response to client requests or competitive bids. They coordinate cross-functional teams, manage timelines, ensure compliance with requirements, and optimize proposal operations for efficiency and effectiveness. Their role is critical in ensuring proposals are compelling, accurate, and submitted on time, ultimately increasing the organization’s chances of winning new business.

What is the difference between Proposal Operations Manager vs Proposal Coordinator?

AspectProposal Operations ManagerProposal Coordinator
ResponsibilitiesOversees proposal process, manages teams, ensures compliance, and streamlines operationsAssists in preparing proposal documents, coordinates schedules, and supports proposal development
Required SkillsProject management, leadership, compliance knowledge, communicationDetail-oriented, organization, communication, document management
Work EnvironmentManagement level, cross-department collaboration, strategic focusSupport role, administrative tasks, team collaboration
Common UsageUsed in large organizations with complex proposalsUsed in both small and large organizations for proposal support

The Proposal Operations Manager and Proposal Coordinator roles both involve supporting proposal development, but the manager oversees the entire process and manages teams, while the coordinator provides administrative support. The manager's role is more strategic and leadership-focused, whereas the coordinator handles day-to-day tasks to ensure timely proposal submission.

What are the key skills and qualifications needed to thrive as a Proposal Operations Manager, and why are they important?

To thrive as a Proposal Operations Manager, you need expertise in proposal management, project coordination, and a solid understanding of business development processes, often supported by a bachelor’s degree in business or a related field. Familiarity with proposal automation tools (such as RFPIO, Loopio, or Qvidian), CRM systems, and document management platforms is typically required. Exceptional organizational skills, attention to detail, and effective communication make candidates stand out in this role. These abilities are crucial for ensuring timely, high-quality proposal submissions that increase win rates and support business growth.

How does a Proposal Operations Manager typically collaborate with cross-functional teams during the proposal development process?

A Proposal Operations Manager works closely with cross-functional teams such as sales, subject matter experts, legal, and finance to coordinate and streamline the proposal development process. They facilitate meetings, gather necessary information, and ensure all stakeholders are aligned on deadlines and requirements. Effective communication and project management skills are essential, as the manager acts as a central point of contact, resolving issues and maintaining workflow efficiency. This collaborative approach ensures that proposals are accurate, compliant, and tailored to meet client needs.
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Proposal Operations Manager jobs near you
Branch Operations Manager - HVAC

Branch Operations Manager - HVAC

Lennox International

Appleton, WI • On-site

$68K - $89K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Lennox International rating

7.2

Company rating: 7.2 out of 10

Based on 53 frontline employees who took The Breakroom Quiz

270th of 421 rated machine equipment manufacturers

Job description

Who We Are
Lennox National Account Services (NAS), wholly owned by Lennox International, a 120+ year old company and a world leader in the Heating, Ventilation and Air Conditioning (HVAC) industry. NAS is a major, national player in the Commercial Heating Ventilating and Air Conditioning (HVAC) maintenance and service industry.
We have 100+ offices throughout the continental United States and are still growing and expanding. In the next 5 years we will double the number of Branch Offices and significantly increase annual revenue. In order to so we need good people like you, who want to grow and learn. We consistently offer the best of both to all our employees. We are an equal opportunity employer (EEOC).
Benefits:
For information regarding our impressive benefits package, please visit our web site at LII Benefits. We have matching 401(k), comprehensive health and wellness, perks and discounts, pet insurance, free subscriptions and much more! Note: benefits may vary depending on the position and are subject to change.
What Drives Success
The person in this position manages and coordinates the activities of employees engaged in maintaining, servicing and installing commercial HVAC equipment and accessories. The manager is responsible for safety, labor productivity and efficiency, inventory management, customer satisfaction, employee retention and on-time arrival.
Duties include, but are not limited to:
  • Reads, analyzes and interprets written or verbal reports, correspondence or proposals and blueprints
  • Assists employees in diagnosing commercial HVAC equipment
  • Prepares estimates and proposals
  • Review financial statements, sales and activity reports, and other performance data to measure productivity and goal achievement and to determine areas needing cost reduction and program improvement.
  • Requisitions and keeps inventory of tools, equipment and materials
  • Studies production schedules and estimates labor requirements for completion of job assignment
  • Directs employees engaged in dismantling, assembling and installing equipment
  • Interprets and communicates company policies to employees
  • Inspects and monitors work areas, examine tools and equipment, and provide employee safety training to prevent, detect, and correct unsafe conditions or violations of procedures and safety rules.
  • Ensures proper procedures are in place for reporting and managing accidents
  • Interprets specifications, blueprints and job orders to employees, and assigns duties
  • Establishes or adjusts work procedures to meet production schedules
  • Recommends measures to improve production methods, equipment performance and quality of product
  • Suggest changes in working conditions and processes to increase efficiency of branch, customer service or work crew
  • Analyzes and resolves work problems, or assists employees in solving work problems
  • Initiates or suggests plans to motivate employees to achieve performance goals
  • Maintains time and production records
  • Directly supervises four to ten employees
  • Carries out supervisory responsibilities in accordance with the company's policies and applicable laws
  • Supervisory responsibilities include interviewing, hiring and training employees; planning, assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems
  • Perform other duties as assigned.

What We Are Looking For
  • Associate's degree (A.A.) or equivalent education from a two-year college or technical school
  • 5+ years related experience or equivalent combination of education and experience
  • HVAC industry technical knowledge required
  • P&L Management Experience with successful track record preferred
  • Ability to travel in local market on a regular basis; occasional overnight travel required
  • Ability to climb ladders
  • Moderate lifting up to 90lbs
  • Computer skills; competent in MS Office software (Word and Excel)
  • Must achieve NATE certification in first full year as Branch Manager
  • EPA Certification: Type I and Type II or Universal Preferred
  • Positive mental attitude, self-motivated, self-starter, Competitive, High Energy
  • Ability to thrive in a fast paced environment, Professional and punctual

What We Offer
Compensation:
This is a salaried exempt role. The salary range for this role and market is between $70,000 - $80,000 annually. Factors that may affect the starting salary include geography/market and the individual's tenure, performance, skills, education, experience, and other qualifications of the successful candidate.Employees in this role are also eligible for an annual and monthly bonus in accordance with the terms of the Company's applicable plan. Employees in this role are not eligible for overtime.
Benefits:
Subject to applicable eligibility requirements, the following benefits are offered for this role: tuition reimbursement; medical, dental, and vision insurance; prescription drug coverage; 401(k) retirement plan; short-term disability insurance; 8 weeks paid birthing leave; 2 weeks paid bonding leave; life and long-term disability insurance.Depending on date of hire, and subject to applicable eligibility requirements, new employees in this role also receive up to: 12 days paid time off, 2 paid well-being days, 1 paid volunteer day, 10 paid holidays, and 3 floating holidays per year.
Our Culture:
At Lennox, our Core Values of Integrity, Respect & Excellence are ingrained in the fabric of the organization. They define our culture - which is about how we do business and how we treat others. Lennox is not just a workplace; we are a global community that values each team member's contributions. As an equal opportunity employer, we are committed to recruit, develop, and retain talented individuals from a wide range of backgrounds, ensuring that everyone has the opportunity to succeed and contribute to our continued growth and success. At Lennox, you'll take pride in our brands, knowing you are part of something special. Come, stay, and grow with us!
Disclaimers:
The compensation and benefits information is accurate as of the date of this posting. Lennox reserves the right to modify this information at any time, with or without notice, subject to applicable law.

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