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Property Operations Coordinator Jobs (NOW HIRING)

Essex Property Trust, Inc.

Operations Coordinator

Bay, AR

$26.92 - $31.25/hr

... Operations Coordinator plays a vital role in supporting maintenance operations. This position ... On occasion, in-person meetings, project management, and inspections needed on-site at properties ...

AEG

Baseball Operations Coordinator

Graford, TX · On-site

$40K/yr

You will serve as a key operational presence across the property and a connector between tournament ... to-day coordination between tournaments, guest experience, and facilities to ensure smooth ...

Private

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Executive Assistant and Property Operations Coordinator

Tyler, TX · On-site

$19 - $20/hr

The position works closely with leadership to assist with property oversight, operational coordination, administrative support, personal assistance, and project execution. This is a highly dynamic ...

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How much do property operations coordinator jobs pay per hour?

As of Jun 1, 2026, the average hourly pay for property operations coordinator in the United States is $24.76, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $27.88 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Property Operations Coordinator, and why are they important?

To thrive as a Property Operations Coordinator, you need strong organizational abilities, attention to detail, and knowledge of property management principles, often supported by a relevant degree or experience in real estate or facilities management. Familiarity with property management software (like Yardi or MRI), scheduling tools, and maintenance tracking systems is typically required. Excellent communication, problem-solving skills, and the ability to multitask help you coordinate between tenants, vendors, and property owners. These competencies are crucial for ensuring smooth property operations, tenant satisfaction, and efficient resolution of maintenance or administrative issues.

What are the typical daily responsibilities of a Property Operations Coordinator, and how do they interact with other departments?

As a Property Operations Coordinator, your daily tasks often include scheduling maintenance, coordinating vendor services, processing work orders, and updating property management systems. You’ll regularly interact with maintenance staff, property managers, and accounting teams to ensure smooth operations and timely resolution of tenant requests. Strong communication and organizational skills are essential, as you'll be the point of contact between various departments, helping to streamline processes and support overall property performance.

What are Property Operations Coordinators?

Property Operations Coordinators are professionals responsible for supporting the daily operations and maintenance of residential, commercial, or industrial properties. They handle tasks such as scheduling repairs, coordinating with vendors, managing work orders, and ensuring that properties comply with safety and regulatory standards. Their role is crucial in facilitating smooth communication between property managers, tenants, and service providers, ensuring properties are well-maintained and operational. They often track budgets, maintain records, and help address tenant concerns efficiently.
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Property Operations Coordinator jobs near you
Infographic showing various Property Operations Coordinator job openings in the United States as of May 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $51,511 per year, or $24.8 per hour.

Property Operations Specialist

Admiral Communities LLC

Knoxville, TN • On-site

$20 - $23/hr

Full-time

Retirement, PTO

Posted 23 hours ago

Job description

Admiral Communities is hiring a Property Operations Specialist to support our growing property management portfolio. This role provides administrative and operational support across both field operations and the corporate office, ensuring systems run efficiently, data is accurate, and teams are supported with timely execution.
Position Summary:

The Property Operations Specialist is responsible for executing key processes related to tenant management, data integrity, document control, vendor compliance, and day-to-day operational coordination.
This position plays a critical role in ensuring that systems are accurate, processes are completed efficiently, and both internal teams and tenants receive timely, professional support.
Key Responsibilities:

Administrative Operations:
  • Answer phone calls and respond to emails from tenants and vendors, providing professional and timely assistance.
  • Manage incoming and outgoing mail, including sorting, distributing, and daily post office runs.
  • Process invoices from vendors and contractors, ensuring timely entry and routing.
  • Maintain organized electronic and physical filing systems.
  • Prepare, organize, and maintain property records, lease agreements, and other essential documents.

Tenant & Data Management:
  • Enter and manage tenant and property information in Rent Manager.
  • Process rent rolls, tenant move-ins, and move-outs.
  • Ensure accurate and timely processing of leases, disclosures, and internal documentation.
  • Maintain compliance with Fair Housing standards and state regulations.
  • Update and maintain accurate records within the property management system.

Lease & Property Coordination:
  • Collaborate with Community Managers and Regional Managers to complete home purchase documentation.
  • Ensure all leasing and sales paperwork is complete, accurate, and properly filed.
  • Coordinate rental applications and assist tenants throughout the leasing process.
  • Respond to tenant inquiries and support communication needs.

Vendor Coordination & Compliance:
  • Maintain vendor records including W9s, business licenses, and insurance.
  • Track expirations and follow up on renewals or discrepancies.
  • Assist in verifying invoice accuracy and resolving discrepancies with vendors and internal teams.

Invoice & Financial Processing Support:
  • Enter invoices into the property management system with accurate coding.
  • Ensure invoices are processed in a timely manner.
  • Support internal verification processes to maintain financial accuracy.

Document & System Management:
  • Maintain accurate and up-to-date tenant and property data.
  • Ensure all documentation is properly stored and accessible.
  • Support overall system organization and data integrity.

Additional Duties:
  • Perform other duties as assigned, including special projects.
  • Provide operational support to improve efficiency across the property management team.

Success Metrics:
  • Accuracy and completeness of tenant and property data.
  • Timeliness of lease processing and documentation.
  • Vendor compliance and documentation completeness.
  • Invoice processing speed and accuracy.
  • Responsiveness to internal teams and tenants.

Qualifications:
  • College degree preferred, but not required.
  • Experience in property management or administrative support is a plus.
  • Proficiency in Microsoft Office (Word, Excel, Outlook) and property management software (Rent Manager or similar).
  • Strong communication and interpersonal skills.
  • Ability to multitask and prioritize in a fast-paced environment.
  • High attention to detail and organizational skills.
  • Ability to work independently and collaboratively with minimal supervision.

Requirements:
  • Valid driver’s license.
  • Successful completion of a background check.

Working Conditions:
  • Work is performed in a well-lighted, temperature-controlled indoor environment.

Physical Requirements:
  • Ability to sit for extended periods, with intermittent walking.
  • Occasional bending or stooping.
  • Normal hearing and vision (with or without assistance) to perform essential functions.

What We Offer:
  • Competitive salary based on experience.
  • Paid time off and holidays.
  • 401(k) retirement plan.
  • Training and support from an experienced operations team.
  • Team-oriented and supportive work environment.

Equal Opportunity Employer:

Admiral Communities is an Equal Opportunity Employer and does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, disability, veteran status, or any other protected characteristic under applicable law.