ZipRecruiter

Log In

1

Project Assistant Jobs in Portland, ME (NOW HIRING)

Consigli Construction

Project Superintendent

Portland, ME · On-site

$137K - $180K/yr

The Project Superintendent also leads teams with multiple direct reports at various levels in careers as well as assist/support employees throughout their professional development via weekly/monthly ...

Consigli Construction

Project Superintendent

Portland, ME · On-site

$137K - $180K/yr

The Project Superintendent also leads teams with multiple direct reports at various levels in careers as well as assist/support employees throughout their professional development via weekly/monthly ...

Wood Plc

Project Administrator

Portland, ME · On-site

Planning, setup and take down of office functions with guests (for example, coffee, catered breakfast/lunch) * Assist project team members with document formatting, copying, production, binding ...

next page

Showing results 1-20

All JobsProject JobsProject Assistant JobsProject Assistant Jobs in Portland, ME

Project Assistant information

See Portland, ME salary details

$13

$22

$31

How much do project assistant jobs pay per hour?

As of Jun 13, 2026, the average hourly pay for project assistant in Portland, ME is $22.05, according to ZipRecruiter salary data. Most workers in this role earn between $17.69 and $24.86 per hour, depending on experience, location, and employer.

Is project assistant a good entry level job?

A project assistant role is often suitable for entry-level candidates, as it typically involves supporting project managers with administrative tasks, coordination, and communication. It provides valuable experience in project management processes and may require basic skills in organization, communication, and familiarity with tools like MS Office. This position can serve as a stepping stone to more advanced roles in project management or related fields.

How does a Project Assistant typically collaborate with project managers and other team members?

Project Assistants play a crucial role in supporting project managers by organizing schedules, preparing documentation, and facilitating communication among team members. They often attend meetings to take notes, track action items, and ensure deadlines are met. Regular collaboration with various departments is common, as Project Assistants help coordinate resources, gather updates, and address any logistical challenges that arise. This role is ideal for individuals who enjoy multitasking and thrive in a dynamic, team-oriented environment.

What are Project Assistants?

Project Assistants are professionals who provide administrative and operational support to project managers and teams. They help coordinate project activities, manage documentation, schedule meetings, and ensure tasks are completed on time. Project Assistants often handle communication between team members, track project progress, and assist with reporting. Their role is essential for keeping projects organized and running smoothly.

What jobs pay $500,000 a year in the US?

High-paying roles for project assistants are rare, as most earn significantly less. Typically, salaries reaching $500,000 annually are found in executive, investment, or specialized medical positions, not entry-level or support roles like project assistants. Advanced experience, certifications, and leadership responsibilities are usually required for such compensation levels.

What does a project assistant do?

A project assistant supports project managers and teams by coordinating schedules, preparing reports, managing documentation, and tracking project progress. They often use tools like Microsoft Office and project management software to ensure tasks are completed on time and within scope. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as a Project Assistant, and why are they important?

To thrive as a Project Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of project management principles, often supported by a relevant degree or coursework. Familiarity with project management software like Microsoft Project, Asana, or Trello, and proficiency in MS Office Suite are typically expected. Excellent communication, teamwork, and time management skills help you support project managers and coordinate among stakeholders effectively. These skills ensure projects run smoothly, deadlines are met, and teams stay aligned on objectives.

What skills do you need to be a project assistant?

A project assistant needs strong organizational and communication skills, attention to detail, and proficiency with project management tools like Microsoft Office or specialized software. They should be able to multitask, prioritize tasks, and work effectively in team environments, often requiring basic knowledge of scheduling, budgeting, and reporting processes.

What Is a Project Assistant?

A project assistant provides support to the project team and helps make sure projects get done on time and budget. They answer to the project manager or project administrator or a company director. Job duties include handling communication with everyone on the project team, creating and filing documentation, preparing reports, and serving as a liaison between management and the project team. Other responsibilities may include setting up office equipment—such as computers, printers, and webcams for online conference calls, scheduling meetings and check-ins, and managing the project calendar.

What is the difference between Project Assistant vs Administrative Assistant?

AspectProject AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate's degree or relevant certificationsHigh school diploma; often no specific certifications required
Work EnvironmentProject sites, offices, collaborative team settingsOffice settings, administrative departments
Employer & Industry UsageConstruction, IT, consulting, engineeringCorporate offices, government agencies, nonprofits
Common Search & ComparisonOften compared for support roles in projectsCompared for general office support roles

The Project Assistant and Administrative Assistant roles share similarities in supporting organizational functions, but Project Assistants focus more on supporting specific projects, often requiring knowledge of project management processes. Administrative Assistants handle broader administrative tasks across departments. Both roles are essential in various industries, but their focus and work environments differ slightly.

More about Project Assistant jobs
What are the most commonly searched types of Project jobs in Portland, ME? The most popular types of Project jobs in Portland, ME are:
What are popular job titles related to Project Assistant jobs in Portland, ME? For Project Assistant jobs in Portland, ME, the most frequently searched job titles are:
What job categories do people searching Project Assistant jobs in Portland, ME look for? The top searched job categories for Project Assistant jobs in Portland, ME are:
What cities near Portland, ME are hiring for Project Assistant jobs? Cities near Portland, ME with the most Project Assistant job openings:
Project Assistant jobs near you
Project Assistant

Project Assistant

University of New England

Biddeford, ME • On-site

Full-time

Medical, Dental, Vision, Retirement

Posted 8 days ago

University Of New England rating

6.2

Company rating: 6.2 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

466th of 536 rated colleges and universities

Job description

Position Details
Position Information
Position Type
Professional Staff
Faculty Track
Position Title
Project Assistant
Employment Status
Full Time
Months
12
Campus
Portland, ME
Description
The Project Assistant provides administrative and operational support to the Rural Health Transformation Program Nutrition Education Program (RHTP NEP). This role assists with coordinating program activities, communications, materials, meetings, and logistics to support successful implementation of grant-funded initiatives. Working under the direction of the Project Director, the Project Assistant supports internal staff, statewide subrecipients, and external partners to help ensure timely progress on program deliverables and compliance with grant requirements.
About The University of New EnglandUNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.
Benefits Overview
  • Multiple health and dental plan options, plus vision coverage.
  • Up to 8% retirement plan match.
  • Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.
  • Educational benefits:
    • UNE tuition waiver for employees, spouses, and domestic partners

For more information about our outstanding benefits, please visit: UNE Benefits Overview
Responsibilities
  • Coordinate day-to-day administrative and operational activities supporting the RHTP NEP to ensure timely progress on grant deliverables.
  • Support implementation of grant activities by coordinating with internal UNE staff, statewide subrecipients, and external partners, escalating issues to senior staff as appropriate.
  • Manage inventory, ordering, and distribution of curricula, printed materials, and Nutrition Education Reinforcement Items (NERI), maintaining accurate tracking records.
  • Coordinate logistics for statewide trainings, meetings, and events, including preparation and execution of in-person, virtual, and hybrid formats.
  • Prepare meeting agendas, assemble meeting materials, attend meetings, and record and distribute accurate meeting minutes.
  • Draft, edit, and format routine program communications, reports, manuals, and newsletters using established templates and guidance.
  • Assist with creation and maintenance of program materials, including program web content and visual resources, following branding and accessibility standards.
  • Compile, organize, and retrieve program data and documentation from digital systems in response to routine and special requests.
  • Arrange travel and accommodations for program staff and partners in accordance with University policies and grant requirements.
  • Assist the program team in tracking deadlines and documentation related to federal grant requirements to support compliance.
  • Maintain adherence to University of New England policies, procedures, and safety requirements.
  • Travel to out-of-town trainings or meetings up to 2-3 times per year.
  • Perform other related duties consistent with the level and scope of the position as assigned.

Qualifications
  • Bachelor's degree required.
  • Demonstrated ability to manage multiple tasks and meet established deadlines in a deadline-driven environment.
  • Demonstrated proficiency in Microsoft Word and Excel, including the ability to format documents and manage basic spreadsheets.
  • Demonstrated written and verbal communication skills sufficient to prepare routine reports, correspondence, and meeting documentation.
  • Demonstrated organizational skills, including maintaining records, tracking materials, and coordinating logistics.
  • Demonstrated ability to work collaboratively with faculty, staff, external partners, and community organizations.
  • Valid driver's license and ability to travel independently to off-site meetings or trainings.

Preferred Qualifications
  • Experience supporting grant-funded programs or projects.
  • Demonstrated basic graphic design or visual content development skills.
  • Experience working with community-based organizations, public agencies, or health-related programs.

EEO Statement Summary
Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.
Vaccination Statement (PLEASE NOTE)
Employees in clinical settings must meet the State of Maine's immunization requirements for clinical activity.
Additional Note
This position is not eligible for H-1B visa sponsorship.
Posting Detail Information
Posting Number
2022PS0880P
Open Date
05/06/2026
Close Date
Open Until Filled
Yes

Apply