ZipRecruiter

Log In

1

Project Assistant Jobs in Portland, ME (NOW HIRING)

next page

Showing results 1-20

All JobsProject JobsProject Assistant JobsProject Assistant Jobs in Portland, ME

Project Assistant information

See Portland, ME salary details

$13

$22

$31

How much do project assistant jobs pay per hour?

As of Jul 14, 2026, the average hourly pay for project assistant in Portland, ME is $22.05, according to ZipRecruiter salary data. Most workers in this role earn between $17.69 and $24.86 per hour, depending on experience, location, and employer.

What is the role of a project assistant?

A project assistant supports project managers and teams by coordinating schedules, preparing documentation, tracking progress, and ensuring tasks are completed on time. They often use tools like Microsoft Office and project management software to facilitate communication and organization. Strong organizational skills and attention to detail are essential for this role.

How does a Project Assistant typically collaborate with project managers and other team members?

Project Assistants play a crucial role in supporting project managers by organizing schedules, preparing documentation, and facilitating communication among team members. They often attend meetings to take notes, track action items, and ensure deadlines are met. Regular collaboration with various departments is common, as Project Assistants help coordinate resources, gather updates, and address any logistical challenges that arise. This role is ideal for individuals who enjoy multitasking and thrive in a dynamic, team-oriented environment.

What are Project Assistants?

Project Assistants are professionals who provide administrative and operational support to project managers and teams. They help coordinate project activities, manage documentation, schedule meetings, and ensure tasks are completed on time. Project Assistants often handle communication between team members, track project progress, and assist with reporting. Their role is essential for keeping projects organized and running smoothly.

What does a project assistant do?

A project assistant supports project managers and teams by coordinating schedules, preparing reports, managing documentation, and tracking project progress. They often use tools like Microsoft Office and project management software to ensure tasks are completed on time. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as a Project Assistant, and why are they important?

To thrive as a Project Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of project management principles, often supported by a relevant degree or coursework. Familiarity with project management software like Microsoft Project, Asana, or Trello, and proficiency in MS Office Suite are typically expected. Excellent communication, teamwork, and time management skills help you support project managers and coordinate among stakeholders effectively. These skills ensure projects run smoothly, deadlines are met, and teams stay aligned on objectives.

What skills do you need to be a project assistant?

A project assistant needs strong organizational skills, effective communication, and proficiency in project management tools like Microsoft Office or project scheduling software. Attention to detail, the ability to multitask, and basic knowledge of budgeting and reporting are also important for supporting project teams efficiently.

What Is a Project Assistant?

A project assistant provides support to the project team and helps make sure projects get done on time and budget. They answer to the project manager or project administrator or a company director. Job duties include handling communication with everyone on the project team, creating and filing documentation, preparing reports, and serving as a liaison between management and the project team. Other responsibilities may include setting up office equipment—such as computers, printers, and webcams for online conference calls, scheduling meetings and check-ins, and managing the project calendar.

How do I become a project assistant?

To become a project assistant, candidates typically need a high school diploma or equivalent, with some roles preferring an associate's or bachelor's degree in business, management, or related fields. Relevant skills include organization, communication, and proficiency with project management tools like Microsoft Office or Asana. Gaining experience through internships or entry-level positions can also improve chances of securing a project assistant role.

What is the difference between Project Assistant vs Administrative Assistant?

AspectProject AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate's degree or relevant certificationsHigh school diploma; often no specific certifications required
Work EnvironmentProject sites, offices, collaborative team settingsOffice settings, administrative departments
Employer & Industry UsageConstruction, IT, consulting, engineeringCorporate offices, government agencies, nonprofits
Common Search & ComparisonOften compared for support roles in projectsCompared for general office support roles

The Project Assistant and Administrative Assistant roles share similarities in supporting organizational functions, but Project Assistants focus more on supporting specific projects, often requiring knowledge of project management processes. Administrative Assistants handle broader administrative tasks across departments. Both roles are essential in various industries, but their focus and work environments differ slightly.

More about Project Assistant jobs
What are the most commonly searched types of Project jobs in Portland, ME? The most popular types of Project jobs in Portland, ME are:
What are popular job titles related to Project Assistant jobs in Portland, ME? For Project Assistant jobs in Portland, ME, the most frequently searched job titles are:
What job categories do people searching Project Assistant jobs in Portland, ME look for? The top searched job categories for Project Assistant jobs in Portland, ME are:
What cities near Portland, ME are hiring for Project Assistant jobs? Cities near Portland, ME with the most Project Assistant job openings:
Project Assistant jobs near you
Project Assistant, SANE

Project Assistant, SANE

University of New England

Biddeford, ME • On-site

Part-time

Medical, Dental, Vision, Retirement

Re-posted 5 days ago

University Of New England rating

6.2

Company rating: 6.2 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

482nd of 553 rated colleges and universities

Job description

Position Details
Position Information
Position Type
Professional Staff
Faculty Track
Position Title
Project Assistant, SANE
Employment Status
Half Time
Months
12
Campus
Portland, ME
Description
The Project Assistant will support the Sexual Assault Nurse Examiners (SANE) program by providing a broad range of administrative assistance and coordination.
ANE/SANE Program
The University of New England's Advanced Nursing Education-Sexual Assault Nurse Examiner (ANE-SANE) Program is a federally funded initiative that expands Maine's Sexual Assault Forensic Examiner (SAFE) workforce through advanced training, simulation-based education, and trauma-informed clinical preparation. The program strengthens statewide capacity to provide compassionate, evidence-based forensic care to survivors of sexual violence.
About The University of New EnglandUNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.
Benefits Overview
  • Multiple health and dental plan options, plus vision coverage.
  • Up to 8% retirement plan match.
  • Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.
  • Educational benefits:
    • UNE tuition waiver for employees, spouses, and domestic partners

For more information about our outstanding benefits, please visit: UNE Benefits Overview
Responsibilities
  • Perform regular administrative duties for the project/department: answer phones and serve as department receptionist; type/print correspondences, reports, manuals, and the like; order materials and supplies; maintain appointment calendars; set up meetings; photocopy; and the like.
  • Organize and maintain various project files and records, frequently involving cross filing/cross-reference systems.
  • Compile, order and oversee distribution and inventory of curricula printing and SANE documents
  • Process specific curricula reporting paperwork and prepare for local partner.
  • Perform basic liaison functions with, faculty, staff, contract evaluators, or other department/program constituency routing to senior staff members as appropriate.
  • Assist in the creation of meeting agendas and meeting document packets.
  • Create and design materials as necessary.
  • Attend a variety of regularly scheduled meetings, including quarterly meetings in Augusta; take meeting minutes; electronically disseminate minutes.
  • Coordinate logistics for training events.
  • Compile a variety of information from both manual and computerized records including the use of Access database
  • Prepare/coordinate bulk or other special departmental mailings utilizing mail merge.
  • Edit project reports for spelling, grammar, formatting, etc.
  • Compile comprehensive end-of-year reports; assemble copies of reports; disseminate reports electronically and in hardcopy.
  • Register participants for various trainings/meetings and arrange travel and accommodations.
  • Confer regularly with immediate supervisor, other department/University personnel, and/or various firms/organizations/individuals outside the University to plan and coordinate activities, exchange information, resolve problems, etc.
  • Understand and comply with the University of New England Safety Manual.
  • Perform other related duties as assigned.
  • Travel to out of town trainings 2-3 times annually.

Qualifications
Associate's degree in business or other appropriate discipline, plus two to three years of relevant clerical and administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired.
  • Strong computer skills and proficient in Microsoft Excel and Microsoft Word required.
  • Strong administrative and organizational skills. Experience in organizing and maintaining moderately complex filing and records systems.
    Familiarity with Access database entry a plus
  • Good reading, spelling/grammar and general writing and math skills. Familiarity with bookkeeping/accounting training or experience desirable.
  • Ability to deal effectively with a wide variety of University personnel, students, and/or outside individuals/organizations.
  • Previous UNE experience desirable.

EEO Statement Summary
Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.
Vaccination Statement (PLEASE NOTE)
Employees in clinical settings must meet the State of Maine's immunization requirements for clinical activity.
Additional Note
This position is not eligible for H-1B visa sponsorship.
Posting Detail Information
Posting Number
2022PS0812P
Open Date
02/09/2026
Close Date
Open Until Filled
Yes

What University Of New England employees say

Pay

Hours and flexibility

Workplace

Get the full story on Breakroom

Apply