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Remote Assistant Jobs in Portland, ME (NOW HIRING)

Gotham Biotech

Virtual Assistant

Portland, ME · Remote

$28 - $30/hr

This is a remote position. Summary: We are seeking a highly organized and proactive Virtual Assistant to provide comprehensive administrative support to our remote team. This role is essential in ...

Fisher Agencies

Remote Leadership Trainee

Portland, ME · Remote

As a Remote Leadership Trainee, you will engage with team members, assist in daily operations, and learn key strategies to lead and motivate teams effectively. This role is ideal for those looking to ...

Fisher Agencies

Remote Entry-Level Leader

Portland, ME · Remote

$146K/yr

As a Remote Entry-Level Leader, you will support and mentor sales agents, help monitor performance, and assist in developing sales strategies aimed at driving success after you learn the business ...

HMG Careers

Sales Coordinator Remote

Biddeford, ME · Remote

$69K/yr

Remote Insurance Sales Representative | Flexible Schedule | Commission-Based This position offers ... Present benefit programs and assist clients with enrollment * Build and maintain strong client ...

HMG Careers

Sales Coordinator Remote

North Windham, ME · Remote

$69K/yr

Remote Insurance Sales Representative | Flexible Schedule | Commission-Based This position offers ... Present benefit programs and assist clients with enrollment * Build and maintain strong client ...

HMG Careers

Sales Coordinator Remote

Westbrook, ME · Remote

$69K/yr

Remote Insurance Sales Representative | Flexible Schedule | Commission-Based This position offers ... Present benefit programs and assist clients with enrollment * Build and maintain strong client ...

HMG Careers

Sales Manager Remote

Portland, ME · Remote

$69K/yr

Remote Insurance Sales Representative | Flexible Schedule | Commission-Based This position offers ... Present benefit programs and assist clients with enrollment * Build and maintain strong client ...

HMG Careers

Sales Representative Remote

Portland, ME · Remote

$69K/yr

Remote Insurance Sales Representative | Flexible Schedule | Commission-Based This position offers ... Present benefit programs and assist clients with enrollment * Build and maintain strong client ...

HMG Careers

Sales Coordinator Remote

Cornish, ME · Remote

$69K/yr

Remote Insurance Sales Representative | Flexible Schedule | Commission-Based This position offers ... Present benefit programs and assist clients with enrollment * Build and maintain strong client ...

HMG Careers

Remote Sales Representative

Kezar Falls, ME · Remote

$69K/yr

Remote Insurance Sales Representative | Flexible Schedule | Commission-Based This position offers ... Present benefit programs and assist clients with enrollment * Build and maintain strong client ...

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All JobsRemote Assistant JobsRemote Assistant Jobs in Portland, ME

Remote Assistant information

See Portland, ME salary details

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How much do remote assistant jobs pay per hour?

As of Jun 16, 2026, the average hourly pay for remote assistant in Portland, ME is $20.33, according to ZipRecruiter salary data. Most workers in this role earn between $13.57 and $26.18 per hour, depending on experience, location, and employer.

What is a Remote Assistant?

A Remote Assistant is a professional who provides administrative, technical, or creative support to businesses or individuals from a remote location. Their duties may include managing emails, scheduling appointments, data entry, customer service, social media management, and more. Remote Assistants use digital communication tools to collaborate with their employers, making this role ideal for flexible, location-independent work. This position is often referred to as a Virtual Assistant, and is popular among freelancers and remote workers.

What is the difference between Remote Assistant vs Virtual Assistant?

AspectRemote AssistantVirtual Assistant
CredentialsOften no formal certification required, but administrative or technical skills preferredTypically no formal certification, but administrative, communication, and technical skills are common
Work EnvironmentRemote, often part-time or freelance, working from home or any locationRemote, usually freelance or contracted, working from home or remote offices
Employer & Industry UsageUsed across various industries for administrative support, customer service, or technical tasksCommonly used in administrative, marketing, and customer service sectors for support tasks
Search & Comparison IntentPeople compare to Virtual Assistant to understand scope, tasks, and flexibility

Both Remote Assistants and Virtual Assistants work remotely providing administrative or support services. While their roles overlap significantly, Remote Assistants may sometimes handle more technical or specialized tasks, depending on their skills. Understanding these differences helps job seekers and employers find the right fit for their needs.

What Does a Remote Assistant Do?

Remote assistants provide support to staff and executives at a company. Some organizations use remote assistants as customer service agents who are the first point of contact for clients when they call in for information on products or services. Many remote assistants work exclusively with managers and executives, but some are assigned to help specific teams or departments. As a remote assistant, you may help schedule meetings, coordinate travel arrangements, assign tasks, respond to calls and emails, and set up appointments. You may be required to use virtual office software to coordinate with other employees and prioritize job duties with varying deadlines. If you work for an international company, you may be asked to work unusual hours to provide support to employees around the world in different time zones.

How do Remote Assistants effectively manage communication across different time zones within a distributed team?

Remote Assistants often support teams and clients located around the world, which can make coordinating schedules and real-time communication challenging. Most successful Remote Assistants rely on clear protocols, such as shared calendars, regular check-ins, and asynchronous communication tools like email and project management platforms. It's important to proactively clarify preferred communication windows and establish expectations for response times. This approach helps ensure smooth collaboration and minimizes miscommunication, even when team members are not online simultaneously.

What are the key skills and qualifications needed to thrive as a Remote Assistant, and why are they important?

To thrive as a Remote Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by prior experience or a relevant diploma. Familiarity with productivity tools such as Microsoft Office, Google Workspace, project management software, and communication platforms like Slack or Zoom is typically required. Excellent time management, self-motivation, and effective written and verbal communication help you stand out in this remote role. These skills and qualities are crucial for efficiently supporting clients or teams from a distance and ensuring seamless virtual operations.
More about Remote Assistant jobs
What are the most commonly searched types of Remote jobs in Portland, ME? The most popular types of Remote jobs in Portland, ME are:
What are popular job titles related to Remote Assistant jobs in Portland, ME? For Remote Assistant jobs in Portland, ME, the most frequently searched job titles are:
What job categories do people searching Remote Assistant jobs in Portland, ME look for? The top searched job categories for Remote Assistant jobs in Portland, ME are:
What cities near Portland, ME are hiring for Remote Assistant jobs? Cities near Portland, ME with the most Remote Assistant job openings:
Remote Assistant jobs near you

Virtual Assistant

Gotham Biotech

Portland, ME • Remote

$28 - $30/hr

Full-time

Posted 8 days ago

Job description

This is a remote position.

Summary:
We are seeking a highly organized and proactive Virtual Assistant to provide comprehensive administrative support to our remote team. This role is essential in ensuring seamless day-to-day operations, enabling leadership and departmental teams to focus on strategic priorities. As a Virtual Assistant, you will manage a wide range of tasks including scheduling, correspondence, document preparation, data entry, and project coordination—all delivered with precision, discretion, and efficiency. This position requires strong time management, attention to detail, and the ability to work independently in a fast-paced, remote environment. The ideal candidate is tech-savvy, reliable, and committed to maintaining high standards of professionalism and confidentiality. Your contributions will directly impact team productivity, operational efficiency, and overall organizational success.

Responsibilities:
  • Manage calendars, schedule meetings, and coordinate appointments across multiple time zones
  • Draft, edit, and format professional emails, reports, presentations, and other business documents
  • Maintain and update digital filing systems, databases, and CRM platforms
  • Handle incoming correspondence, including email triage, response drafting, and follow-ups
  • Prepare travel itineraries, expense reports, and related documentation
  • Support project management by tracking deadlines, compiling status reports, and coordinating deliverables
  • Conduct research, compile data, and generate summaries for executive or team use
  • Assist with social media content scheduling and basic graphic coordination as needed
  • Ensure compliance with data privacy and security protocols in all administrative tasks
  • Act as a point of contact for internal and external stakeholders, providing timely and accurate information

Requirements
Requirements:
  • High school diploma or equivalent; associate’s or bachelor’s degree preferred
  • Minimum of 2 years of experience in administrative support, virtual assistance, or office coordination
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
  • Experience with project management tools such as Asana, Trello, or Notion
  • Strong written and verbal communication skills with impeccable grammar and attention to detail
  • Ability to multitask, prioritize, and meet deadlines in a remote work environment
  • Reliable internet connection and a dedicated, distraction-free workspace
  • Familiarity with CRM systems (e.g., HubSpot, Salesforce) and virtual meeting platforms (e.g., Zoom, Teams)
  • Self-motivated, proactive, and capable of working with minimal supervision
  • Experience with remote collaboration tools and digital document management

Work Arrangement: Fully remote
Industry: Administrative Support