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Project Assistant Jobs in Madison, WI (NOW HIRING)

Alliantenergy

Assistant Project Design

Verona, WI

$30.67 - $38.78/hr

Assists project designers in routine field work and answers general customer inquiries. What you will do * Answers customer inquiries regarding construction status and requirements. * Coordinates ...

Alliant Energy Corp.

Assistant Project Design

Verona, WI · On-site

$30.67 - $38.78/hr

Assists project designers in routine field work and answers general customer inquiries. What you will do * Answers customer inquiries regarding construction status and requirements. * Coordinates ...

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How much do project assistant jobs pay per hour?

As of May 28, 2026, the average hourly pay for project assistant in Madison, WI is $21.71, according to ZipRecruiter salary data. Most workers in this role earn between $17.45 and $24.47 per hour, depending on experience, location, and employer.

What Is a Project Assistant?

A project assistant provides support to the project team and helps make sure projects get done on time and budget. They answer to the project manager or project administrator or a company director. Job duties include handling communication with everyone on the project team, creating and filing documentation, preparing reports, and serving as a liaison between management and the project team. Other responsibilities may include setting up office equipment—such as computers, printers, and webcams for online conference calls, scheduling meetings and check-ins, and managing the project calendar.

What are the key skills and qualifications needed to thrive as a Project Assistant, and why are they important?

To thrive as a Project Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of project management principles, often supported by a relevant degree or coursework. Familiarity with project management software like Microsoft Project, Asana, or Trello, and proficiency in MS Office Suite are typically expected. Excellent communication, teamwork, and time management skills help you support project managers and coordinate among stakeholders effectively. These skills ensure projects run smoothly, deadlines are met, and teams stay aligned on objectives.

How does a Project Assistant typically collaborate with project managers and other team members?

Project Assistants play a crucial role in supporting project managers by organizing schedules, preparing documentation, and facilitating communication among team members. They often attend meetings to take notes, track action items, and ensure deadlines are met. Regular collaboration with various departments is common, as Project Assistants help coordinate resources, gather updates, and address any logistical challenges that arise. This role is ideal for individuals who enjoy multitasking and thrive in a dynamic, team-oriented environment.

What are Project Assistants?

Project Assistants are professionals who provide administrative and operational support to project managers and teams. They help coordinate project activities, manage documentation, schedule meetings, and ensure tasks are completed on time. Project Assistants often handle communication between team members, track project progress, and assist with reporting. Their role is essential for keeping projects organized and running smoothly.

What is the difference between Project Assistant vs Administrative Assistant?

AspectProject AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate's degree or relevant certificationsHigh school diploma; often no specific certifications required
Work EnvironmentProject sites, offices, collaborative team settingsOffice settings, administrative departments
Employer & Industry UsageConstruction, IT, consulting, engineeringCorporate offices, government agencies, nonprofits
Common Search & ComparisonOften compared for support roles in projectsCompared for general office support roles

The Project Assistant and Administrative Assistant roles share similarities in supporting organizational functions, but Project Assistants focus more on supporting specific projects, often requiring knowledge of project management processes. Administrative Assistants handle broader administrative tasks across departments. Both roles are essential in various industries, but their focus and work environments differ slightly.

More about Project Assistant jobs
What are the most commonly searched types of Project jobs in Madison, WI? The most popular types of Project jobs in Madison, WI are:
What are popular job titles related to Project Assistant jobs in Madison, WI? For Project Assistant jobs in Madison, WI, the most frequently searched job titles are:
What job categories do people searching Project Assistant jobs in Madison, WI look for? The top searched job categories for Project Assistant jobs in Madison, WI are:
What cities near Madison, WI are hiring for Project Assistant jobs? Cities near Madison, WI with the most Project Assistant job openings:
Project Assistant jobs near you
PROJECT ASSISTANT

PROJECT ASSISTANT

Block Iron & Supply Company Inc.

Madison, WI

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 17 days ago

Job description

PROJECT ASSISTANT

Position: Full-Time | Monday–Friday | 8:00 AM–5:00 PM| Madison Branch - In Office
Required Education: High School Diploma or GED
Benefits: Health, Dental, Vision, Life Insurance, Long-Term/Short-Term Disability, Accident Insurance, Critical Illness Insurance, ID Theft Protection, 401(k) Plan with Company Match

Position Overview

The Project Assistant provides essential support to the project management team by coordinating administrative tasks, maintaining project documentation, and assisting with pricing, scheduling, and communication needs. This role ensures Division 8 project workflows are organized, efficient, and accurate. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Duties amp; Responsibilities

  • Review pricing requests (including narratives, plans, and specifications) and provide the project management team with a consolidated list of changes.

  • Draft and send project welcome emails to customers within the time frame established by the Project Manager.

  • Review meeting minutes and schedule updates from the General Contractor, communicating any changes to the project management team.

  • Monitor email frequently throughout the day to stay current and prevent delays in communication.

  • Submit hardware packaging requests for all new projects within the time frame outlined by the Project Manager.

  • Review and properly save returned shop drawings, providing the project management team with detailed lists of changes and open items.

  • Review the team’s project timeline regularly, communicating upcoming quote expiration dates, deadlines, required deliverables, and any potential risks.

  • Perform general administrative tasks as needed to support the project management team.

Minimum Qualifications

  • High School Diploma or equivalent

  • Proficiency with computer software and administrative tools

  • Strong organizational skills with the ability to multitask and prioritize

  • Exceptional accuracy and attention to detail

  • Strong work ethic, sense of urgency, and ability to meet strict deadlines

  • Excellent interpersonal and communication skills


Block Iron amp; Supply provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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