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Project Coordinator Jobs in Madison, WI (NOW HIRING)

Yahara Software

Project Coordinator

Madison, WI · On-site

This entry-level Project Coordinator role is primarily responsible for completing the day-to-day project management support tasks that are essential for the smooth operation of Yahara Software ...

Yahara Software

Project Coordinator

Madison, WI · On-site

This entry-level Project Coordinator role is primarily responsible for completing the day-to-day project management support tasks that are essential for the smooth operation of Yahara Software ...

Yahara Software

Project Coordinator

Madison, WI · Hybrid

This entry-level Project Coordinator role is primarily responsible for completing the day-to-day project management support tasks that are essential for the smooth operation of Yahara Software ...

J. F. Ahern

Project Coordinator

Madison, WI · Hybrid

As a Project Coordinator, you will support multiple Project Managers by gathering information, creating correspondence, and submitting documents for approval, obtaining permits. This role will also ...

J. F. Ahern Co.

Project Coordinator

Madison, WI · On-site

As a Project Coordinator, you will support multiple Project Managers by gathering information, creating correspondence, and submitting documents for approval, obtaining permits. This role will also ...

J. F. Ahern Co.

Project Coordinator

Madison, WI · Hybrid

As a Project Coordinator, you will support multiple Project Managers by gathering information, creating correspondence, and submitting documents for approval, obtaining permits. This role will also ...

CCI Systems, Inc.

Project Coordinator

Madison, WI · On-site

We are seeking Project Coordinator(s) who plays a crucial role in planning, organizing, and executing various projects. You will be responsible for the coordination of all project workflows, work ...

CCI Systems, Inc.

Project Coordinator

Janesville, WI · On-site

We are seeking Project Coordinator(s) who plays a crucial role in planning, organizing, and executing various projects. You will be responsible for the coordination of all project workflows, work ...

Slipstream Group, Inc.

Project Coordinator

Madison, WI · On-site

$24 - $28/hr

Make a Difference for Climate and Equity - Join Slipstream as a Project Coordinator We are seeking an administrative Project Coordinator who can support our Workforce Development team empower energy ...

SLIPSTREAM GROUP INC

Project Coordinator

Madison, WI

$24 - $28/hr

Make a Difference for Climate and Equity -- Join Slipstream as a Project Coordinator We are seeking an administrative Project Coordinator who can support our Workforce Development team empower energy ...

JT Engineering, Inc.

Project Coordinator

Oregon, WI · On-site

We are seeking a highly organized Project Coordinator to support project managers, project teams, and firm leadership through effective planning, tracking, and communication of project performance.

Alphabe Insight Inc

Project Coordinator

Madison, WI · On-site

$59K - $63K/yr

We are seeking a detail-oriented and highly organized Project Coordinator to join our dynamic team. In this role, you will play a key part in managing and executing projects efficiently, ensuring ...

Alphabe Insight Inc

Project Coordinator

Madison, WI · On-site

$59K - $63K/yr

We are seeking a detail-oriented and highly organized Project Coordinator to join our dynamic team. In this role, you will play a key part in managing and executing projects efficiently, ensuring ...

Kelly Services

Project Coordinator

Madison, WI · Remote

$36/hr

Remote Project Manager - Surveillance & Compliance Product Implementation Open to All Time Zones | 100% Remote | Temp-to-Hire Potential Pay Rate $36/hr About the Opportunity: Join a dynamic and ...

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See Madison, WI salary details

$14

$29

$46

How much do project coordinator jobs pay per hour?

As of May 28, 2026, the average hourly pay for project coordinator in Madison, WI is $29.03, according to ZipRecruiter salary data. Most workers in this role earn between $22.55 and $33.41 per hour, depending on experience, location, and employer.

What Is a Project Coordinator?

As a project coordinator, you are responsible for ensuring that your project is moving forward smoothly and on time. You may work alongside a project manager, who is in charge of the execution of the project overall; in this case, your job is primarily focused on clear communication and ensuring everyone on the team understands their roles and expectations. You try to foresee issues and communicate them to the project manager as part of your regular updates on the project’s progress.

What are the key skills and qualifications needed to thrive as a Project Coordinator, and why are they important?

To thrive as a Project Coordinator, you need strong organizational skills, attention to detail, and a background in project management, often supported by a bachelor’s degree in business or a related field. Familiarity with project management software such as Microsoft Project, Asana, or Trello, and sometimes certification like CAPM, is typically required. Excellent communication, problem-solving, and teamwork skills help you coordinate effectively with stakeholders and manage competing priorities. These abilities are crucial for ensuring projects stay on schedule, resources are used efficiently, and team collaboration leads to successful project outcomes.

How does a Project Coordinator typically interact with different departments during a project's lifecycle?

Project Coordinators play a central role in facilitating communication and collaboration between various departments, such as marketing, finance, and operations. They organize meetings, ensure that all stakeholders are aligned on project goals, and help manage timelines and deliverables across teams. By maintaining clear documentation and following up on action items, Project Coordinators help prevent misunderstandings and keep projects on track. This cross-departmental collaboration is key to successful project execution and offers valuable exposure to different business functions.

What does a Project Coordinator do?

A Project Coordinator is responsible for organizing, scheduling, and supporting the various tasks involved in a project. They work closely with project managers and team members to ensure deadlines are met, resources are allocated efficiently, and communications flow smoothly. Their duties often include tracking progress, preparing reports, and assisting in problem-solving to keep the project on track. Project Coordinators play a vital role in keeping projects organized and ensuring that objectives are achieved within set timelines and budgets.

What is the difference between Project Coordinator vs Project Manager?

AspectProject CoordinatorProject Manager
ResponsibilitiesAssist in planning, scheduling, and coordinating project activitiesOversee entire project, make strategic decisions, and manage teams
Required CredentialsTypically a bachelor’s degree; certifications like CAPM are commonLikely a PMP or similar certification; extensive experience often required
Work EnvironmentSupport teams in various industries, often in office settingsLead project teams, liaise with stakeholders, and manage budgets
Search & UsageOften searched together; roles are related but distinctMore senior; less frequently compared directly with coordinators

The main difference is that Project Coordinators support and assist in project tasks, while Project Managers lead and oversee entire projects. Coordinators focus on execution and coordination, whereas Managers handle planning, decision-making, and leadership.

More about Project Coordinator jobs
What are the most commonly searched types of Project jobs in Madison, WI? The most popular types of Project jobs in Madison, WI are:
What are popular job titles related to Project Coordinator jobs in Madison, WI? For Project Coordinator jobs in Madison, WI, the most frequently searched job titles are:
What job categories do people searching Project Coordinator jobs in Madison, WI look for? The top searched job categories for Project Coordinator jobs in Madison, WI are:
What cities near Madison, WI are hiring for Project Coordinator jobs? Cities near Madison, WI with the most Project Coordinator job openings:
Project Coordinator jobs near you
Infographic showing various Project Coordinator job openings in Madison, WI as of May 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $60,381 per year, or $29 per hour.
Project Coordinator

Project Coordinator

Yahara Software

Madison, WI • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 20 days ago

Job description

Join our team! We have an exciting opening for a full-time Project Coordinator to join our team in Madison, Wisconsin!
Yahara Software LLC is a leading custom application development, enterprise system integration, and data analytics company with over 20 years of history. Our foundation for success is simple-we take care of our people. We help save and improve lives while making people safer, smarter, and better with every line of code we write. We call it The People Principle.
Please note:
  • This position is open for remote or hybrid work to candidates located in the Madison, WI area only.
  • We are unable to provide sponsorship at this time.

About the Role:
This entry-level Project Coordinator role is primarily responsible for completing the day-to-day project management support tasks that are essential for the smooth operation of Yahara Software development efforts. This role works directly with the Project Managers and Requirements Engineers on the projects to which they are assigned and provides them, and the software development teams, with critical organizational, information gathering, and procedural support. The Project Coordinator will interact with the Yahara Software Project Sponsors and technical teams including the Technical Leads, Developers and Release Teams. At times, the Project Coordinator will interact with the client Project Sponsors as well. The Project Coordinator reports directly to the Project Manager (PM).
What You'll Do:
  • Maintains the project(s) schedule(s) and provides detailed variance reports to the PM and sponsor as requested.
  • Maintains project accounting reports and prepares summaries of key information for PM and sponsors as needed.
  • Responsible for the capture of concise andaccurate meeting notes during all client meetings and providing curated notes to participants promptly after the meeting concludes.
  • Maintains project documentation and organization within the knowledge management structures.
  • Creates and edit drafts of work orders, change requests, and other project agreements.
  • Assists the PM in ensuring that all follow up actions assigned to Yahara stakeholders are tracked and completed.
  • Coordinates software testing activities.
  • Assists the PM and Requirements Engineer in preparing necessary presentation materials and documentation for project meetings and activities.
  • Manages the scheduling and preparation for both client and internal meetings.
  • Assists the Requirements Engineers in organizing and collecting business requirements,writing, or editing stories as needed.
  • Maintains the Jira board for projects under the direction of the BA and PM.
  • Maintains and monitors project plans and schedules, work hours,budgets, and expenses.
  • Assists the PM in documenting project risks and mitigation strategies.
  • Facilitates client and internal team meetings as needed.
  • Reviews project team time entries for accuracy, professionalism, andappropriate allocation to tasks.

What You'll Bring:
  • Bachelor's degree in a relevant field; may be substituted with an associate degree coupled with additional experience.
  • 1 - 3 years' experience coordinating project activities in a corporate setting.
  • Demonstrated ability to communicate effectively verbally, as well as through written word and formal presentations.
  • Demonstrated ability to capture accurate and meaningful notes and distribute to relevant parties in a timely manner.
  • Proven analytical and organizational skills, attention to detail, and experience working in a collaborative environment.
  • Understanding of knowledge management activities.
  • Ability to manage and complete responsibilities across multiple projects and escalate tasks when competing priorities interfere with delivery.
  • Demonstrated ability to exercise good judgement in prioritization and communication with minimal direct guidance.
  • Ability to quickly learn, follow, and support existing processes and able to recommend improvements if process gaps exist.
  • Ability to consistently produce formal project related reports/documentation accurately and on time.

What we Offer:
  • 20+ days of PTO accruable in the first year of employment!
  • Health insurance options to best fit you and your family's needs (Medical, Dental, and Vision)
  • HMO (copay or high-deductible health plan)
  • PPO
  • Health Savings Account (HSA) option with annual employer contributions
  • Flexible Savings Account (FSA) availability
  • 401(k) options (Both Traditional and Roth) with guaranteed company match
  • 100% company paid short-term and long-term disability
  • 100% company paid life insurance with option to increase coverage
  • On-site fitness center access, including basketball court
  • Fresh fruit, healthy snacks, and beverages provided in office daily
  • Hybrid and remote schedule availability for most positions with home office stipend
  • Company supported community outreach/team volunteer opportunities
  • Monthly and Quarterly Employee Recognition Awards with spot bonuses for outstanding contributions
  • Bonus certification program for career development (Microsoft, AWS, PMP, IIBA, etc.)
  • Employee Assistance Program includes:
  • Professional counselling for emotional wellness and life coaching
  • Legal and financial consultation and services
  • 100% company paid identity theft protection plan
  • Employee-run committee opportunity involvement
  • Collaborative and engaged company culture founded on realized values and incredible people

If you need an accommodation as part of the employment process, please contact Human Resources via email at hradmin@yaharasoftware.com
Yahara Software LLC. Is an Equal Employment Opportunity/Affirmative Action Employer.
The current opening position listedis full-time, in-house salaried position with competitive salary and benefits. Candidates must be eligible to work in the U.S on a permanent basis and can work on-site in our office located in Madison, Wisconsin.We are unable to provide any sponsorship at this time.

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