Entry Level Project Coordinator Jobs in Madison, WI

Join our team! We have an exciting opening for a full-timeProject Coordinatorto join our team in Madison, Wisconsin!

Yahara Software LLC is a leading custom application development, enterprise system integration, and data analytics company with over 20 years of history. Our foundation for success is simple-we take care of our people. We help save and improve lives while making people safer, smarter, and better with every line of code we write. We call it The People Principle.

Please note:

• This position isopen forremoteor hybridwork tocandidateslocatedin the Madison, WI area only.

• We are unable to provide sponsorship at this time.

About the Role:

This entry-level Project Coordinator role is primarily responsible for completing the day-to-day project management support tasks that are essential for the smooth operation of Yahara Software development efforts. This role works directly with the Project Managers andRequirements Engineerson the projects to which they are assigned and provides them, and the software development teams, with critical organizational, information gathering, and procedural support. The Project Coordinator will interact with the Yahara Software Project Sponsors and technical teams including the Technical Leads, Developers and Release Teams. At times, the Project Coordinator will interact with theclientProject Sponsors as well. The Project Coordinator reports directly to the Project Manager (PM).

What You'll Do:

• Maintains the project(s) schedule(s) and provides detailed variance reports to the PM and sponsor as requested.

• Maintains project accounting reports and prepares summaries of key information for PM and sponsors as needed.

• Responsible forthe capture ofconcise andaccuratemeeting notes during all client meetings andprovidingcurated notes to participants promptly after the meeting concludes.

• Maintains project documentation and organization within the knowledge management structures.

• Creates and edit drafts ofwork orders, change requests, and other project agreements.

• Assists the PM in ensuring that all follow up actions assigned to Yahara stakeholders are tracked and completed.

• Coordinates software testing activities.

• Assists the PM andRequirements Engineerin preparing necessary presentation materials and documentation for project meetings and activities.

• Manages the scheduling and preparation for both client and internal meetings.

• Assists theRequirementsEngineersinorganizing and collecting business requirements,writing, or editing stories as needed.

• Maintains the Jira board for projects under the direction of the BA and PM.

• Maintains and monitors project plans and schedules, work hours,budgets, and expenses.

• Assists the PM in documenting project risks and mitigation strategies.

• Facilitatesclient andinternal teammeetingsas needed.

• Reviews project team time entries for accuracy, professionalism, andappropriate allocation to tasks.

What You'll Bring:

• Bachelor's degree in a relevantfield;may be substituted withanassociatedegreecoupledwithadditionalexperience.

• 1 - 3 years' experiencecoordinating project activities in a corporate setting.

• Demonstrated ability to communicate effectively verbally, as well as through written word and formal presentations.

• Demonstrated ability tocapture accurateand meaningful notes and distribute to relevant partiesin a timely manner.

• Proven analytical and organizational skills, attention to detail, and experience working in a collaborative environment.

• Understanding ofknowledge management activities.

• Ability to manage and complete responsibilities across multiple projects and escalate tasks when competing priorities interfere with delivery.

• Demonstrated ability to exercise good judgement in prioritization and communication with minimal direct guidance.

• Ability to quickly learn, follow, and support existing processes and able to recommend improvements if process gaps exist.

• Ability to consistently produce formal project related reports/documentation accurately andon time.

What we Offer:

• 20+ days of PTOaccruablein the first year of employment!

• Health insurance options to best fit you and your family's needs (Medical, Dental, and Vision)

• HMO (copay or high-deductible health plan)

• PPO

• Health Savings Account (HSA)optionwith annual employer contributions

• Flexible Savings Account (FSA) availability

• 401(k) options (Both Traditional and Roth) with guaranteed company match

• 100% company paid short-term and long-term disability

• 100% company paid life insurance with option to increase coverage

• On-sitefitness centeraccess, including basketball court

• Fresh fruit, healthy snacks, and beverages provided in office daily

• Hybrid and remote schedule availability for most positions with home office stipend

• Company supported community outreach/team volunteer opportunities

• Monthly and Quarterly Employee Recognition Awards with spot bonuses for outstanding contributions

• Bonus certification program for career development (Microsoft, AWS, PMP, IIBA, etc.)

• Employee Assistance Program includes:

• Professional counselling for emotional wellness and life coaching

• Legal and financial consultation and services

• 100% company paid identity theft protection plan

• Employee-run committee opportunity involvement

• Collaborative and engaged company culture founded on realized values and incredible people

If you need an accommodation as part of the employment process, please contact Human Resources via email at hradmin@yaharasoftware.com

Yahara Software LLC. Is an Equal Employment Opportunity/Affirmative ActionEmployer.

The current opening position listedisfull-time, in-house salariedpositionwith competitive salary and benefits. Candidates must be eligible to work in the U.S on a permanent basis and can work on-site in our officelocatedin Madison, Wisconsin.We are unable to provide any sponsorship at this time.