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Assistant Project Coordinator Jobs in Madison, WI

Daniels Construction

Project Coordinator

Madison, WI · On-site

The Project Coordinator (PC) supports project management team in organizing project documentation ... Project Planning and Document Control * Assist with job setup and startup meeting documentation.

Horizon Construction Group

Project Coordinator

Madison, WI · On-site

$26 - $30/hr

This role plays a critical part in keeping projects running smoothly by coordinating documentation ... Maintain RFI, submittal, and drawing logs within project management software * Assist with monthly ...

Daniels Construction

Project Coordinator

Madison, WI · On-site

The Project Coordinator (PC) supports project management team in organizing project documentation ... Project Planning and Document Control * Assist with job setup and startup meeting documentation.

CFS

Project Coordinator

Madison, WI · On-site

$55K - $65K/yr

Commercial Construction Project Coordinator Compensation: $55,000-$65,000 (flexible based on experience) Why Join? * Work directly with experienced project and operations leaders * Gain exposure to ...

Horizon Construction Group

Project Coordinator

Madison, WI · On-site

$26 - $30/hr

This role plays a critical part in keeping projects running smoothly by coordinating documentation ... Maintain RFI, submittal, and drawing logs within project management software * Assist with monthly ...

MPD Integration LLC

Project Coordinator 1

Dane, WI · On-site

Description: We are seeking a positive, safety minded, and detail-oriented Project Coordinator to join our team to provide management support and assist operations to ensure that projects are ...

TDS Telecom

Specialist - Project Coordinator

Madison, WI · On-site +1

$56K - $92K/yr

As the Specialist - Project Coordinator , you will provide project coordination support for a ... Remain current with installation procedures and regulatory processes in order to assist in the ...

Slipstream Group, Inc.

Project Coordinator

Madison, WI · On-site

$24 - $28/hr

Make a Difference for Climate and Equity - Join Slipstream as a Project Coordinator We are seeking an administrative Project Coordinator who can support our Workforce Development team empower energy ...

SLIPSTREAM GROUP INC

Project Coordinator

Madison, WI · On-site

$24 - $28/hr

Make a Difference for Climate and Equity -- Join Slipstream as a Project Coordinator We are seeking an administrative Project Coordinator who can support our Workforce Development team empower energy ...

Alphabe Insight Inc

Project Coordinator

Madison, WI · On-site

$59K - $63K/yr

We are seeking a detail-oriented and highly organized Project Coordinator to join our dynamic team. In this role, you will play a key part in managing and executing projects efficiently, ensuring ...

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Assistant Project Coordinator information

See Madison, WI salary details

$13

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$31

How much do assistant project coordinator jobs pay per hour?

As of Aug 26, 2026, the average hourly pay for assistant project coordinator in Madison, WI is $21.71, according to ZipRecruiter salary data. Most workers in this role earn between $17.45 and $24.47 per hour, depending on experience, location, and employer.

What is an assistant project coordinator?

Assistant Project Coordinators are professionals who support project managers and teams in planning, executing, and monitoring projects. Their responsibilities often include organizing meetings, maintaining project documentation, tracking deadlines, and communicating with stakeholders to ensure projects stay on schedule. They play a key role in facilitating smooth project operations by handling administrative tasks and helping resolve issues as they arise. This position is ideal for individuals who are organized, detail-oriented, and interested in project management as a career path.

What are the key skills and qualifications needed to thrive as an assistant project coordinator?

To thrive as an Assistant Project Coordinator, you need strong organizational skills, attention to detail, and a basic understanding of project management principles, often supported by a relevant degree or coursework. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheets, and documentation tools is typically required. Excellent communication, teamwork, and problem-solving abilities help you effectively support project goals and manage stakeholder expectations. These skills are essential to ensure projects stay on track, deadlines are met, and teams function efficiently.

How does an assistant project coordinator typically interact with other team members and departments?

As an Assistant Project Coordinator, you'll frequently collaborate with various team members, such as project managers, designers, engineers, and administrative staff. Your responsibilities often include communicating project updates, gathering input or feedback, and ensuring that tasks are progressing according to schedule. This role requires strong interpersonal and organizational skills, as you'll act as a bridge between departments to help resolve issues, manage documentation, and support smooth workflow execution. Regular meetings and clear communication are key aspects of the work environment.

What is the difference between Assistant Project Coordinator vs Project Coordinator?

AspectAssistant Project CoordinatorProject Coordinator
CredentialsTypically requires a high school diploma or associate's degree; some roles prefer a bachelor's degree in a related fieldUsually requires a bachelor's degree in project management, business, or related field
Work EnvironmentSupports project teams, assists with administrative tasks, and coordinates activities under supervisionManages project tasks, communicates with stakeholders, and oversees project progress
Employer & Industry UsageCommon in construction, IT, and engineering industriesWidely used across various industries including construction, IT, healthcare, and manufacturing

The main difference is that an Assistant Project Coordinator supports and assists the Project Coordinator, often handling administrative duties, while the Project Coordinator manages project execution and stakeholder communication. Both roles are essential for successful project delivery, with the Assistant typically serving as a support role.

Is an assistant project coordinator a high paying job?

Assistant project coordinators typically earn lower salaries compared to senior project management roles, with pay varying based on industry, experience, and location. While it offers valuable experience and skills in project support, it is generally not considered a high-paying position on its own.

Is an assistant project coordinator an entry-level role?

An assistant project coordinator is often considered an entry-level position in project management, suitable for individuals with some related education or experience. It typically involves supporting project managers with tasks such as scheduling, documentation, and communication, and may require basic knowledge of project management tools like MS Project or Excel.

What does an assistant project coordinator do?

An assistant project coordinator supports project managers by helping plan, organize, and monitor project activities. They handle tasks such as scheduling, communication, documentation, and tracking progress using tools like MS Project or Excel to ensure projects stay on track and meet deadlines.

What are the most commonly searched types of Project Coordinator jobs in Madison, WI?

The most popular types of Project Coordinator jobs in Madison, WI are:

What are popular job titles related to Assistant Project Coordinator jobs in Madison, WI?

For Assistant Project Coordinator jobs in Madison, WI, the most frequently searched job titles are:

What job categories do people searching Assistant Project Coordinator jobs in Madison, WI look for?

The top searched job categories for Assistant Project Coordinator jobs in Madison, WI are:

What cities near Madison, WI are hiring for Assistant Project Coordinator jobs?

Cities near Madison, WI with the most Assistant Project Coordinator job openings:

Assistant Project Coordinator jobs near you
Infographic showing various Assistant Project Coordinator job openings in Madison, WI as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $45,156 per year, or $21.7 per hour.

Project Coordinator

Paul Davis Restoration & Remodeling of South Central Wisconsin

Cottage Grove, WI • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Benefits:
  • Free uniforms
  • Health insurance
  • Paid time off
  • Parental leave
  • Profit sharing
  • Vision insurance
  • Wellness resources
  • 401(k)
  • 401(k) matching
  • Dental insurance

Operations Department 
Job Title: Project Coordinator 
Reports To: Chief Financial Officer 
Serves: Property Owners, Property Managers, Insurance Adjusters, Internal Team Members 
 
Company Overview: Since 1996, we have been the foremost leader in property restoration for South-Central Wisconsin's property owners and insurance providers. We consistently set new standards for excellence in restoration and are seeking exceptional individuals to join our expanding team. We are committed to fostering professional and personal growth among our team members through comprehensive training, mentoring, and diverse certifications. Our foundation is built on unwavering customer service, collaborative team dynamics, and impeccable integrity, securing our position as a market leader that ensures both job satisfaction and security. We are proud of our Team’s Culture and proudly uphold our Vision, Mission, and Values: 
 
  • Our Culture: Team ~ Tempo ~ Truth 
  • Our Vision: To provide extraordinary care while serving people in their time of need. 
  • Our Mission: To provide opportunities for great people to deliver Best in Class results. 
  • Our Values: Deliver what you promise. Respect the individual. Have pride in what you do. Practice continuous improvement. 
 
Position Overview: The Project Coordinator is responsible for holding the Project Management Team accountable for the timely completion of compliance tasks, invoicing according to our contract terms, and ensuring proper documentation is completed/updated in real time. The Project Coordinator also facilitates Work in Progress (WIP) meetings and is accountable for quality by ensuring Best in Class communication is given to our property owner and insurance company customers. This position is based at our Janesville office location. 
 
Employee Benefits: 
  • Full Family Medical/Health Insurance Benefit (Up to 70% employer-paid monthly premium) 
  • Generous employer paid medical deductible through an HRA 
  • Domestic Partner coverage 
  • Life & Disability Insurance 
  • Affordable employee-paid dental and vision benefits 
  • Up to 4% match for 401k or Roth IRA (fully vested upon eligibility) 
  • Generous paid time off (PTO) along with 8 paid holidays 
  • Company profit sharing after one year of employment 
  • Company-sponsored training and leadership development opportunities 
 
Responsibilities:  
Communication & Customer Experience: 
  • Intake new losses, email loss details to appropriate parties, and send welcome letters to property owners. 
  • Send Loss Notifications and periodic updates to insurance agents. 
  • Post public notes as required by program work and private notes per Company standards. 
  • Complete job progress updates in RMS, Xactanalysis, JobTrack, Alacnet, and other applications as required. 
  • Increase Quality Assurance by monitoring project schedules and periodically checking in with customers per Company guidelines. 
  • Confirm Project Manager has contacted and updated insurance adjuster per Company guidelines.  
  • Create and obtain electronic contract documents with customers using Company electronic documents software. 
  • Address customer inquiries and concerns in a professional manner and with a high degree of urgency. 
  • Alert Project Management Team & Owners to potential risks according to the Company’s Risk Management Plan. 
  • Participate in rotating on-call schedule as administrative support. 
 
Work In Progress (WIP) Meetings: 
  • Facilitate weekly WIP meetings with Project Managers. 
  • Ensure project compliance tasks are updated and current every week. 
  • Confirm the 5 Fundamentals are completed per Company standards. 
  • Verify all required contract & project documentation/photos are fully executed and uploaded to RMS and exported out on program assignments. 
  • Update Project Managers on project budgets versus actual expenses. 
  • Invoice projects per the terms of the contract, confirm delivery to the customer, and assist with collections. 
  • Communicate Project Manager capacity to take new work to VP of Project Management and all Coordinators 
  • Obtain building permits as required by local municipalities. 
  • Communicate project delays and escalate failed promises to management per Company Guidelines. 
  • Monitor and report on the resolution of project issues with management. 
 
Job Close-Out: 
  • Follow through with Project Manager on memorializing the project with both the property owner and insurance adjuster. 
  • Assist Project Managers with invoicing and collections activities in alignment with company standards and procedures. 
  • Verify all money is received and all job costs have been posted to the job. 
  • Assist with obtaining 5-star Google reviews. 
  • Archive paper project files, project emails in shared Company Outlook account, and digital files in SharePoint. 
  • Assist Operations team as needed. 
  • Other duties as assigned. 
 
Requirements: 
Required: 
  • High school diploma or GED 
  • Valid driver’s license and insurable motor vehicle record 
  • Proficient software skills using Windows, Office, and web browsers; able to learn new apps and software quickly 
 
Preferred: 
  • Bachelor’s degree in business, construction, or related field 
  • Experience in insurance claims and/or construction 
 
Physical Requirements: 
  • Ability to consistently type, use a mouse, and look at a screen for extended periods.   
  • Stand and sit for long periods of time 
  • Ability to lift and carry moderate loads 
 
Competencies – Knowledge, Skills, and Abilities:  
  • Clear, proactive communication in written and spoken English 
  • Working knowledge of mitigation, construction, and contents job activities 
  • Able to interact with interested parties with utmost professionalism and collaborative spirit 
  • High degree of urgency in serving internal and external customers 
  • Work independently and efficiently as a reliable team member in a deadline-oriented environment 
  • Manage time effectively and adapt schedule to changing priorities 
  • Demonstrated ability to hold Team members accountable while fostering Team environment 
  • Adept with technology and able to learn and operate industry-related software  
  • Observant with meticulous attention to detail and accuracy 
  • Task-oriented with consistent follow-through 
  • Committed to practicing continuous improvement 
 
Why Our Team Needs You: Our mission is to assist individuals in recovering from disasters such as fires, floods, and storms. Serving those in their time of need is both a challenging and rewarding career. Empathy and honesty are essential, as many homeowners have experienced significant losses and are often emotionally affected. Your role is crucial in building trust-based relationships and contributing to successful project completions as part of our dedicated team. 
 
Paul Davis is an equal opportunity employer.