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Project Assistant Jobs in DeForest, WI (NOW HIRING)

Catalyst Career Group

Be Seen First

Project Assistant

Madison, WI · On-site

$42K - $55K/yr

The Project Assistant provides essential support to the project management team by coordinating administrative tasks, maintaining project documentation, and assisting with pricing, scheduling, and ...

Everlight Solar

Project Data Assistant

Madison, WI · On-site

$30K - $40K/yr

Our project managers and assistants oversee and coordinate the entire process for company projects, assisting customers, team members, and contractors, ensuring that each project is completed in a ...

Everlight Solar

Project Data Assistant

Madison, WI · On-site +1

$30K - $40K/yr

Our project managers and assistants oversee and coordinate the entire process for company projects, assisting customers, team members, and contractors, ensuring that each project is completed in a ...

Westphal & Co.

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Senior Project Manager - Electrical Construction

Madison, WI · On-site

$110K - $140K/yr

Review and comment on estimates prepared by others. * Assist the Project Executive in developing win strategies. * Developing budgets for GMP proposals and assisting with RFP submittal. Business ...

Muza Sheet Metal

Assistant Project Manager

Windsor, WI · On-site

We are seeking a dynamic Assistant Project Manager to help drive our projects to successful completion, support growth initiatives, and uphold our values. Position Summary The Assistant Project ...

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All JobsProject JobsProject Assistant JobsProject Assistant Jobs in DeForest, WI

Project Assistant information

See DeForest, WI salary details

$13

$21

$31

How much do project assistant jobs pay per hour?

As of Jul 14, 2026, the average hourly pay for project assistant in DeForest, WI is $21.68, according to ZipRecruiter salary data. Most workers in this role earn between $17.40 and $24.42 per hour, depending on experience, location, and employer.

What is the role of a project assistant?

A project assistant supports project managers and teams by coordinating schedules, preparing documentation, tracking progress, and ensuring tasks are completed on time. They often use tools like Microsoft Office and project management software to facilitate communication and organization. Strong organizational skills and attention to detail are essential for this role.

How does a Project Assistant typically collaborate with project managers and other team members?

Project Assistants play a crucial role in supporting project managers by organizing schedules, preparing documentation, and facilitating communication among team members. They often attend meetings to take notes, track action items, and ensure deadlines are met. Regular collaboration with various departments is common, as Project Assistants help coordinate resources, gather updates, and address any logistical challenges that arise. This role is ideal for individuals who enjoy multitasking and thrive in a dynamic, team-oriented environment.

What are Project Assistants?

Project Assistants are professionals who provide administrative and operational support to project managers and teams. They help coordinate project activities, manage documentation, schedule meetings, and ensure tasks are completed on time. Project Assistants often handle communication between team members, track project progress, and assist with reporting. Their role is essential for keeping projects organized and running smoothly.

What does a project assistant do?

A project assistant supports project managers and teams by coordinating schedules, preparing reports, managing documentation, and tracking project progress. They often use tools like Microsoft Office and project management software to ensure tasks are completed on time. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as a Project Assistant, and why are they important?

To thrive as a Project Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of project management principles, often supported by a relevant degree or coursework. Familiarity with project management software like Microsoft Project, Asana, or Trello, and proficiency in MS Office Suite are typically expected. Excellent communication, teamwork, and time management skills help you support project managers and coordinate among stakeholders effectively. These skills ensure projects run smoothly, deadlines are met, and teams stay aligned on objectives.

What skills do you need to be a project assistant?

A project assistant needs strong organizational skills, effective communication, and proficiency in project management tools like Microsoft Office or project scheduling software. Attention to detail, the ability to multitask, and basic knowledge of budgeting and reporting are also important for supporting project teams efficiently.

What Is a Project Assistant?

A project assistant provides support to the project team and helps make sure projects get done on time and budget. They answer to the project manager or project administrator or a company director. Job duties include handling communication with everyone on the project team, creating and filing documentation, preparing reports, and serving as a liaison between management and the project team. Other responsibilities may include setting up office equipment—such as computers, printers, and webcams for online conference calls, scheduling meetings and check-ins, and managing the project calendar.

How do I become a project assistant?

To become a project assistant, candidates typically need a high school diploma or equivalent, with some roles preferring an associate's or bachelor's degree in business, management, or related fields. Relevant skills include organization, communication, and proficiency with project management tools like Microsoft Office or Asana. Gaining experience through internships or entry-level positions can also improve chances of securing a project assistant role.

What is the difference between Project Assistant vs Administrative Assistant?

AspectProject AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate's degree or relevant certificationsHigh school diploma; often no specific certifications required
Work EnvironmentProject sites, offices, collaborative team settingsOffice settings, administrative departments
Employer & Industry UsageConstruction, IT, consulting, engineeringCorporate offices, government agencies, nonprofits
Common Search & ComparisonOften compared for support roles in projectsCompared for general office support roles

The Project Assistant and Administrative Assistant roles share similarities in supporting organizational functions, but Project Assistants focus more on supporting specific projects, often requiring knowledge of project management processes. Administrative Assistants handle broader administrative tasks across departments. Both roles are essential in various industries, but their focus and work environments differ slightly.

More about Project Assistant jobs
What are the most commonly searched types of Project jobs in DeForest, WI? The most popular types of Project jobs in DeForest, WI are:
What cities near DeForest, WI are hiring for Project Assistant jobs? Cities near DeForest, WI with the most Project Assistant job openings:
Project Assistant jobs near you
PROJECT ASSISTANT

PROJECT ASSISTANT

Block Iron & Supply Company, Inc

Madison, WI • On-site

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 4 days ago

Job description

PROJECT ASSISTANT
Position: Full-Time | Monday-Friday | 8:00 AM-5:00 PM| Madison Branch - In Office
Required Education: High School Diploma or GED
Benefits: Health, Dental, Vision, Life Insurance, Long-Term/Short-Term Disability, Accident Insurance, Critical Illness Insurance, ID Theft Protection, 401(k) Plan with Company Match
Position Overview
The Project Assistant provides essential support to the project management team by coordinating administrative tasks, maintaining project documentation, and assisting with pricing, scheduling, and communication needs. This role ensures Division 8 project workflows are organized, efficient, and accurate. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.
Duties & Responsibilities
  • Review pricing requests (including narratives, plans, and specifications) and provide the project management team with a consolidated list of changes.
  • Draft and send project welcome emails to customers within the time frame established by the Project Manager.
  • Review meeting minutes and schedule updates from the General Contractor, communicating any changes to the project management team.
  • Monitor email frequently throughout the day to stay current and prevent delays in communication.
  • Submit hardware packaging requests for all new projects within the time frame outlined by the Project Manager.
  • Review and properly save returned shop drawings, providing the project management team with detailed lists of changes and open items.
  • Review the team's project timeline regularly, communicating upcoming quote expiration dates, deadlines, required deliverables, and any potential risks.
  • Perform general administrative tasks as needed to support the project management team.

Minimum Qualifications
  • High School Diploma or equivalent
  • Proficiency with computer software and administrative tools
  • Strong organizational skills with the ability to multitask and prioritize
  • Exceptional accuracy and attention to detail
  • Strong work ethic, sense of urgency, and ability to meet strict deadlines
  • Excellent interpersonal and communication skills

Block Iron & Supply provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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