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Project Assistant Jobs in Madison, WI (NOW HIRING)

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$13

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How much do project assistant jobs pay per hour?

As of May 29, 2026, the average hourly pay for project assistant in Madison, WI is $21.71, according to ZipRecruiter salary data. Most workers in this role earn between $17.45 and $24.47 per hour, depending on experience, location, and employer.

What Is a Project Assistant?

A project assistant provides support to the project team and helps make sure projects get done on time and budget. They answer to the project manager or project administrator or a company director. Job duties include handling communication with everyone on the project team, creating and filing documentation, preparing reports, and serving as a liaison between management and the project team. Other responsibilities may include setting up office equipment—such as computers, printers, and webcams for online conference calls, scheduling meetings and check-ins, and managing the project calendar.

What are the key skills and qualifications needed to thrive as a Project Assistant, and why are they important?

To thrive as a Project Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of project management principles, often supported by a relevant degree or coursework. Familiarity with project management software like Microsoft Project, Asana, or Trello, and proficiency in MS Office Suite are typically expected. Excellent communication, teamwork, and time management skills help you support project managers and coordinate among stakeholders effectively. These skills ensure projects run smoothly, deadlines are met, and teams stay aligned on objectives.

How does a Project Assistant typically collaborate with project managers and other team members?

Project Assistants play a crucial role in supporting project managers by organizing schedules, preparing documentation, and facilitating communication among team members. They often attend meetings to take notes, track action items, and ensure deadlines are met. Regular collaboration with various departments is common, as Project Assistants help coordinate resources, gather updates, and address any logistical challenges that arise. This role is ideal for individuals who enjoy multitasking and thrive in a dynamic, team-oriented environment.

What are Project Assistants?

Project Assistants are professionals who provide administrative and operational support to project managers and teams. They help coordinate project activities, manage documentation, schedule meetings, and ensure tasks are completed on time. Project Assistants often handle communication between team members, track project progress, and assist with reporting. Their role is essential for keeping projects organized and running smoothly.

What is the difference between Project Assistant vs Administrative Assistant?

AspectProject AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate's degree or relevant certificationsHigh school diploma; often no specific certifications required
Work EnvironmentProject sites, offices, collaborative team settingsOffice settings, administrative departments
Employer & Industry UsageConstruction, IT, consulting, engineeringCorporate offices, government agencies, nonprofits
Common Search & ComparisonOften compared for support roles in projectsCompared for general office support roles

The Project Assistant and Administrative Assistant roles share similarities in supporting organizational functions, but Project Assistants focus more on supporting specific projects, often requiring knowledge of project management processes. Administrative Assistants handle broader administrative tasks across departments. Both roles are essential in various industries, but their focus and work environments differ slightly.

More about Project Assistant jobs
What are the most commonly searched types of Project jobs in Madison, WI? The most popular types of Project jobs in Madison, WI are:
What are popular job titles related to Project Assistant jobs in Madison, WI? For Project Assistant jobs in Madison, WI, the most frequently searched job titles are:
What job categories do people searching Project Assistant jobs in Madison, WI look for? The top searched job categories for Project Assistant jobs in Madison, WI are:
What cities near Madison, WI are hiring for Project Assistant jobs? Cities near Madison, WI with the most Project Assistant job openings:
Project Assistant jobs near you
Assistant Project Superintendent

Assistant Project Superintendent

McShane Construction Company

Madison, WI • On-site

Other

Posted 5 days ago

Job description

Description

McShane Construction is looking for a Assistant Project Manager to join our Madison office!


We are seeking an Assistant Project Superintendent for the construction of multi-family housing projects, including mid-rise and garden-style apartments, affordable housing, senior living, student housing, and/or hospitality projects. The individual will work with the project team to ensure the successful delivery of projects. This position is located in our Madison, WI office.


Responsibilities:

  • Coordinate the efforts of multiple trades.
  • Conduct project inspections and complete daily reports.
  • Assist with project schedule, monitoring progress of work, and notifying Superintendent of any delays.
  • Coordinate with City officials.
  • Review project punchlist and oversee completion of all project disciplines.

Requirements

  • 2+ years of experience as an Assistant Superintendent, preferably in multi-family and/or hospitality construction.
  • College education a plus.
  • Knowledge of all aspects of construction (technology, equipment, safety, methods, etc.).
  • Knowledge of the local market preferred.
  • Strong management skills and ability to work productively with others and foster solid client relationships.
  • Ability to identify, investigate and quantify project problems and corresponding alternatives and consequences.
  • Effective oral and written communications.
  • Ability to use construction management software such as Procore, Timberline, Bluebeam, CMiC, PlanGrid, Textura, and Field ID.
  • Ability to use the internet and Microsoft Office 365.


No Agency Inquiries Please

The McShane Companies (McShane Construction Company, Cadence McShane Construction Company, and Conor Commercial Real Estate) do not accept unsolicited resumes, candidates' names or summaries from staffing agencies, search firms, or third-party recruiters. The McShane Companies will not pay a placement fee in connection with any such unsolicited resumes.


We are committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, religion, marital status, age, color, sex, disability/handicap, national origin or ancestry, income level or source of income, arrest record or conviction record, less than honorable discharge, gender identity, physical appearance, sexual orientation, political beliefs, or student status.

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