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Program Assistant Jobs (NOW HIRING)

Westcare

Program Assistant

Saint Petersburg, FL

$19 - $21/hr

The Program Assistant provides administrative and operational support to the Program Manager and staff to ensure the smooth day-to-day functioning of the Mustard Seed Program. This role assists with ...

Triton College, IL

Program Assistant

River Grove, IL · On-site

$18.50/hr

Posting Details Posting Summary Posting Number S00568P Position Title Program Assistant Position Type Hourly Department Information Technology Essential Function The primary responsibility of the ...

Caring Connection

Program Assistant

Benton Harbor, MI

$17.13/hr

Program Assistant must be able to carry out the daily routine at the program site without constant supervision and is under the supervision of the Adult Day Services Supervisor and the Director of ...

Grand St Settlement Inc.

Program Assistant

Manhattan, NY · On-site

$39.99K - $44.22K/yr

Program Assistant DEPARTMENT: Early Childhood Services LOCATION(S): Seward Park Child & Family Center; 60 Essex St., New York, NY 10002 REPORTS TO: Center Director SALARY RANGE: $39,990.19-44,218.43 ...

Davis Archway Treatment Center

Be Seen First

Program Assistant

Butler, PA · On-site

$17/hr

The Program Assistant will play a crucial role in supporting the daily operations of our facility and assisting clients on their journey to recovery. This position offers an opportunity to make a ...

Caring Connection

Program Assistant

South Haven, MI

$17.13/hr

Program Assistant must be able to carry out the daily routine at the program site without constant supervision and is under the supervision of the Adult Day Services Supervisor and the Director of ...

Mindlance

Program Assistant

Boston, MA · Hybrid

$40.70K - $51.60K/yr

Program Assistant for Operational Readiness The Program Assistant for Operational Readiness will be responsible for supporting the Fare Revenue Department's Operational Readiness team and various ...

Merakey

Program Assistant

New Orleans, LA

$15.96/hr

We are seeking Program Assistant to join our team in our New Orleans, LA location. Earn: $15.96/hour Position Details Our Program Assistant will perform administrative functions related to client ...

New

Caring Connection

Program Assistant

Benton Harbor, MI · On-site

$17.13/hr

Program Assistant must be able to carry out the daily routine at the program site without constant supervision and is under the supervision of the Adult Day Services Supervisor and the Director of ...

tmn

Program Assistant

Burkesville, KY

$30.30K - $38.40K/yr

Program Assistant Location: Burkesville, KY Schedule: Full-Time Wage: 11/HR Would you like to make a difference every day in someone's life? As a Program Assistant in our Adult Day Program, you'll ...

Eosis

Program Assistant

Saint Paul, MN · On-site

$19 - $23/hr

As a full-time Program Assistant at EOSIS EOSIS Latitudes at Tapestry in Saint Paul, MN, you'll have the unique opportunity to support individuals during one of the most vulnerable-and courageous ...

Osborne Association Inc

Program Assistant

Bronx, NY · On-site

$22.97/hr

The Program Assistant will serve as the first point of contact for Fulton Community Reentry Center. They will be responsible for offering administrative support across the facility, and coordinating ...

PARTNERSHIP PROJECT INC

Program Assistant

Washington, DC · On-site

$24 - $26.50/hr

The Program Assistant is responsible for performing a variety of administrative and project activities. This role is responsible for the organization and maintenance of internal and external ...

JVS SoCal

Program Assistant

South El Monte, CA · On-site

$21 - $23/hr

The Program Assistant plays a critical frontline operational role within the Veterans Services team, supporting the delivery of workforce, training, and supportive services to participants. This ...

State of Washington

PROGRAM ASSISTANT

Olympia, WA

$54.50K - $71.47K/yr

The Washington State Office of Public Defense Parents Representation Program (PRP) is seeking a full-time Program Assistant to work as part of a motivated and diverse team of managing attorneys, a ...

University of New Mexico

Program Assistant

Albuquerque, NM · On-site

$16 - $21/hr

Student Advanced Level Requisition ID req36475 Working Title Program Assistant Pay $16.00-$21.00 Hourly Campus Main - Albuquerque, NM Department Institute for Social Research (931C) Employment Type ...

Neighborhood Shopp

Program Assistant

Bronx, NY · On-site

$23.73/hr

Program Assistant Supervisor: Program Director Job Status: Temp-Part Time / 10 hrs per week Job Location: Neighborhood SHOPP PopUp Café Hourly Rate: $23.73 Neighborhood Self Help by Older Persons ...

Crystal Stairs

Program Assistant

Los Angeles, CA · On-site

$18 - $19.13/hr

Head Start - Program Assistant 100% Onsite - Location: Los Angeles, CA 90056 What We're Looking For: We are seeking a Program Assistant who is responsible for the development and tracking of the ...

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Program Assistant information

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$21.5K

$45.7K

$63K

How much do program assistant jobs pay per year?

As of May 31, 2026, the average yearly pay for program assistant in the United States is $45,721.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $47,500.00 per year, depending on experience, location, and employer.

What Does a Program Assistant Do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What are the key skills and qualifications needed to thrive as a Program Assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.

What are some typical challenges a Program Assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.
More about Program Assistant jobs
What cities are hiring for Program Assistant jobs? Cities with the most Program Assistant job openings:
What are the most commonly searched types of Program jobs? The most popular types of Program jobs are:
Who are the top companies hiring for Program Assistant jobs? The top employers for Program Assistant jobs are:
What states have the most Program Assistant jobs? States with the most job openings for Program Assistant jobs include:
Program Assistant jobs near you
Infographic showing various Program Assistant job openings in the United States as of May 2026, with employment types broken down into 1% Internship, 1% As Needed, 50% Full Time, 46% Part Time, 1% Temporary, and 1% Contract. Highlights an 97% Physical, and 3% Remote job distribution, with an average salary of $45,721 per year, or $22 per hour.
Program Assistant

Program Assistant

Westcare

Saint Petersburg, FL

$19 - $21/hr

Full-time

Posted 10 days ago

Job description

POSITION SUMMARY:
The Program Assistant provides administrative and operational support to the Program Manager and staff to ensure the smooth day-to-day functioning of the Mustard Seed Program. This role assists with office coordination, client recordkeeping, and program logistics while supporting staff and client needs. The Program Assistant helps maintain an organized, efficient, and client-centered environment and contributes to overall program effectiveness in alignment with WestCare’s mission and standards.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
  • Provide general administrative/clerical support for the Program Manager, including photocopying, faxing, filing, and maintaining electronic documentation systems.
  • Assist with GulfCoast-Florida program operations and administration.
  • Maintain and approve inventory of all office supplies and cleaning supplies; place all orders for the Mustard Seed program.
  • Assist in developing staff work schedules and assign daily responsibilities to ensure proper coverage for all shifts.
  • Answer incoming calls and distribute messages and mail.
  • Assist with letters of residency and client completion certificates.
  • Attend and take minutes of staff meetings.
  • Maintain accurate client rosters, sign in sheets and discharge logs.
  • Assist in the development and implementation of FARR policies, procedures, and program materials.
  • Assit with new client intake/orientation and data input.
  • Develop and maintain professional and collaborative relationships with all community partners.
  • Establish helping relationships with clients and staff characterized by warmth, respect, genuineness and empathy.
  • Assist in familiarizing clients to the program, including rules, and other pertinent information for client success.
  • Protect client’s rights to privacy and confidentiality in all treatment situations and record keeping.
  • Provide feedback to the Program Manager and Lead Tech regularly.
  • Embrace and embody the mission, vision, guiding principles, clinical vision, and goals of WestCare Foundation.
  • Other duties as assigned.
ESSENTIAL QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform the duties and responsibilities satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
  • Excellent written and verbal communication skills.
  • Ability to handle multiple projects simultaneously.
  • Excellent communication skills.
  • Attention to detail.
  • Ability to exercise good judgment and discretion.
  • Ability to work well in a team environment.
  • Superior organizational skills.
  • Extremely strong computer skills, to encompass all Microsoft Office applications.
  • Adherence to the highest standard of ethical conduct.
  • Professional appearance and demeanor.
  • During your tenure with WestCare, there may be new requirements, including, but not limited to vaccinations that are issued by local, State, Federal, and/or Funders that WestCare may have to comply with. Should this occur Human Resources or appropriate personnel will inform you.
EDUCATION and/or EXPERIENCE:
  • High School Diploma required.
  • 1 year of administrative experience required.
  • 2+ years of administrative experience preferred.
  • Experience working in a residential substance abuse setting strongly preferred.
WORKING CONDITIONS:
  • Residential, recovery residence setting.
  • A minimum of 40 hours per week are expected but significantly more hours will be required from time to time. Completion of job duties may require working before and after normal working hours. Regular attendance is required. Being able to work as many hours as is necessary to complete job tasks is a required and essential duty of this position.

About Westcare:

Who We AreSince 1973, WestCare has provided health and human services with a commitment to delivering high-quality and cost-effective services that empower people to transform their lives.THE MISSION.We are resolutely dedicated to the populations we serve, as well as our employees, and actively promote the wellness and empowerment of individuals, their families, and their communities.Our MissionWestCare empowers everyone with whom we come into contact with to engage in a process of healing, growth, and change benefiting themselves, their families, co-workers, and communities.Where Do We Serve?Proudly serving sixteen states, three U.S. territories, the Dominican Republic and the Republic of PalauWhat Do We Do?We're a family of nonprofit organizations that provide a wide range of health and human services to improve the lives of those in our communities. Our service domains include:Mental Health & WellnessTreatment & RehabilitationCriminal JusticeVeteran ServicesHousing OpportunitiesEducation & PreventionDomestic ViolenceEmergency Support