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Professional Assistant Jobs (NOW HIRING)

NJID

Direct Support Professional - RT

Piscataway, NJ · On-site

$15.25 - $18.50/hr

We are currently hiring Direct Support Professionals to assist residents with developmental disabilities with activities of daily living in a residential setting. Job Responsibilities of a Direct ...

NJID

Direct Support Professional - RT

Aberdeen, NJ · On-site

$15.50 - $18.75/hr

We are currently hiring Direct Support Professionals to assist residents with developmental disabilities with activities of daily living in a residential setting. Job Responsibilities of a Direct ...

NJID

Direct Support Professional - RT

Marlboro, NJ · On-site

$14.50 - $17.75/hr

We are currently hiring Direct Support Professionals to assist residents with developmental disabilities with activities of daily living in a residential setting. Job Responsibilities of a Direct ...

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Professional Assistant information

What is a professional assistant?

Professional Assistants are individuals who provide administrative, organizational, and clerical support to professionals, executives, or teams within a business or organization. Their responsibilities often include managing schedules, handling correspondence, arranging meetings, preparing reports, and performing other tasks to help ensure smooth office operations. Professional Assistants play a key role in improving efficiency and allowing their supervisors to focus on higher-level responsibilities.

What are the key skills and qualifications needed to thrive as a professional assistant?

To thrive as a Professional Assistant, you need excellent organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a diploma or relevant office experience. Familiarity with office software suites like Microsoft Office, calendar management tools, and sometimes basic bookkeeping systems is typically required. Strong communication, time management, and discretion are essential soft skills that set top assistants apart. These skills are vital for ensuring smooth daily operations, effective support for executives, and maintaining a professional workplace environment.

How does a professional assistant typically manage multiple priorities and adapt to changing demands throughout the workday?

Professional Assistants often juggle a variety of tasks, from scheduling meetings and managing correspondence to supporting project work. The ability to effectively prioritize and re-prioritize is essential, especially when urgent requests arise or plans change unexpectedly. Communication with supervisors and team members is key to ensuring that the most critical tasks are addressed first, while less time-sensitive responsibilities are rescheduled as needed. Utilizing digital tools like calendars and task managers can help streamline workflows and maintain organization. Over time, Professional Assistants develop strong problem-solving skills and resilience, making them valuable contributors to any team.

What is the difference between Professional Assistant vs Administrative Assistant?

AspectProfessional AssistantAdministrative Assistant
Required CredentialsTypically a bachelor's degree or relevant certificationsHigh school diploma or equivalent, some roles may require certifications
Work EnvironmentProfessional settings, corporate offices, specialized industriesOffice environments, various industries, general administrative tasks
Employer & Industry UsageUsed in corporate, legal, medical, and technical fieldsCommon across many industries for clerical support
Search & Comparison IntentOften searched for by those seeking specialized or higher-level support rolesMore general, for entry-level or clerical positions

The main difference between a Professional Assistant and an Administrative Assistant lies in their qualifications and work scope. Professional Assistants usually have higher education and perform more specialized tasks in professional settings, while Administrative Assistants handle general clerical duties across various industries. Both roles are essential for organizational support but differ in complexity and required credentials.

How to become a professional assistant?

To become a professional assistant, candidates typically need a high school diploma or equivalent, strong organizational and communication skills, and proficiency with office software. Relevant experience in administrative support and sometimes specialized certifications can enhance job prospects; the role often requires multitasking and adaptability in a fast-paced environment.
More about Professional Assistant jobs

What cities are hiring for Professional Assistant jobs?

Cities with the most Professional Assistant job openings:

What are the most commonly searched types of Professional jobs?

The most popular types of Professional jobs are:

Who are the top companies hiring for Professional Assistant jobs?

The top employers for Professional Assistant jobs are:

What states have the most Professional Assistant jobs?

States with the most job openings for Professional Assistant jobs include:

Professional Assistant jobs near you
Infographic showing various Professional Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 21% Part Time, and 5% Contract. Highlights an 86% Physical, 2% Hybrid, and 12% Remote job distribution.

Professional Assistant

Hunton Andrews Kurth LLP

Houston, TX • On-site

Full-time

Re-posted 19 days ago

Job description

Hunton Andrews Kurth LLP, an international law firm, is actively recruiting a Professional Assistant for the Capital Finance and Real Estate team in our Houston office. This position performs specialized and secretarial/administrative duties for the practice area, clients and the firm; ensures client services and satisfaction are attained in all areas. Provides staff leadership in supporting firm, office and team initiatives and in support of management directives.
RESPONSIBILITIES AND ACCOUNTABILITIES
  1. Creates, proofreads and edits letters and complex legal documents from various electronic versions, handwritten drafts, rough notes or tape dictation; drafts transmittal letters and standard memoranda; reviews and proofreads all outgoing materials; performs document cleanup for all external documents, applying document styles as needed, in accordance with firm standards.
  2. Provides general administrative support including, but not limited to, managing attorney's Inbox, updating calendars and contacts, utilizing Foundation where appropriate, reviewing and routing internal and external mail and managing client matter files and folders; monitors and determines action items and appropriate distribution for incoming electronic files received from outside sources (e.g., faxes, client documents, and court filings).
  3. Complies with the firm's Client File Maintenance policy for managing the client file for both electronic and hardcopy files. Ensures a central file is maintained for each client matter and (a) all hardcopy files are barcoded and labeled appropriately at the inception of and throughout the life of each client matter and (b) all electronic files are stored in iManage in the appropriate client matter folders. Ensures timely closing of files. Maintains and monitors workrooms to ensure files are in compliance with our Records policy.
  4. Coordinates with assigned attorneys to ensure client/matter electronic materials (emails, documents, etc.) are stored in iManage and not to Outlook folders, drives, etc. Communicates directly with assigned attorneys to determine if assistance is needed to file electronic material appropriately. As needed, provides appropriate level of administrative support to assigned attorneys to manage electronic files (e.g. managing attorney's Inbox, moving emails from Outlook folders to iManage, separating attachments and filing in appropriate files). Works with attorneys and team members to utilize technology to promote less paper in the workplace.
  5. Arranges conference calls with clients and other outside parties; has working knowledge of fax, photocopy, videoconferencing and scanning equipment; keeps coverage group abreast of attorneys' and assistants' schedules (i.e., daily calendar or otherwise); may provide telephone coverage for team and work group; responds to client inquiries.
  6. Arranges appointments, coordinates meetings, reserves conference rooms, arranges for teleconferencing and equipment set-up and coordinates menu needs through caterers; coordinates travel arrangements; prepares and submits timely manual and electronic expense reimbursement and other payment requests; understands and follows firm policies and procedures, coding and approval requirements related to firm and client charges; anticipates needs and proactively seeks to avoid rush and emergency payment requests.
  7. Maintains a leadership role in both team and firm related projects and activities; assists with lawyer committee work, community service projects and other public relations activities.
  8. Performs special projects as assigned.

QUALIFICATIONS
  1. Education: High school diploma or equivalent required. College degree preferred.
  2. Experience: Minimum three years' overall legal secretarial experience (or work equivalent) required. Prior law firm and litigation experience preferred. Has an in-depth and comprehensive knowledge of firm and team-specific software used in the execution of professional assistant responsibilities including, but not limited to, word processing, document management, file management, spreadsheets, calendaring, and time management. Proficiency in Microsoft Office and PDF required. Proficiency in iManage and other firm software applications preferred. Fundamental accounting aptitude, proficiency with accounting software and experience in interpreting and analyzing client accounting reports preferred.
  3. Other Qualifications: Accurate typing, strong word processing skills, familiarity with legal terminology and procedures, ability to generate a large volume of work and pay strict attention to detail. Excellent communication skills. Spelling, punctuation and use of grammar must be of high quality. Must exercise initiative in problem solving and be capable of making sound decisions in the absence of clear instructions and be multiple task oriented. Ability to work under pressure and maintain flexibility regarding work assignments. Ability to work well under pressure, patience, diplomacy, high stress tolerance, excellent interpersonal communication skills, ability to prioritize workload and adapt to changing conditions. Visual acuity needed for transcription, extensive reading and moderate or advanced keyboard usage. Ability to sit or stand for extended periods of time. Ability to receive and convey detailed information through both written and oral communications. Ability to lift, carry, reach, stoop or bend, at times repetitively, for tasks involving filing or movement of files/supplies weighing up to 5-10 pounds. Essential competency processes include language ability, reasoning and memory. This role requires in-office attendance in accordance with the policies set by your local office, team, and/or Firm. Ability to maintain flexibility regarding work assignments to work overtime on short notice required. Ability to work in a cooperative manner as a member of a team. To perform this job successfully, the incumbent must possess the abilities or aptitudes to proficiently perform each of the responsibilities and accountabilities described above, with or without reasonable accommodation.

EEO/drug-free workplace/E-Verify participant/Veteran/Disability.
Please view the Equal Employment Opportunity Poster here.
The information offered on this site does not constitute an express or implied contract, and may be modified or revoked without notice at the discretion of Hunton Andrews Kurth LLP.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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