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Personal Assistant Bookkeeper Jobs in Boca Raton, FL

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Administrative Assistant

Fort Lauderdale, FL · On-site

$42K - $50K/yr

Book business and personal travel and prepare detailed itineraries * Schedule appointments and ... Previous administrative, office management, bookkeeping, or related experience preferred

Sunshine Affordable Movers LLC

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Customer Service & Office Administrator

Pompano Beach, FL · On-site

$17 - $23.25/hr

Track payments and outstanding balances * Assist management with financial reports and bookkeeping ... Maintain confidentiality of employee payroll and personal information * Work with management ...

Solomon Page

Family Office Accountant

Palm Beach, FL · On-site

... including personal, trust, investment, and real estate-related entities. This is a hands-on ... Required Qualifications: * 5+ years of bookkeeping or accounting experience, ideally within a ...

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Personal Assistant Bookkeeper information

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How much do personal assistant bookkeeper jobs pay per hour?

As of Sep 14, 2026, the average hourly pay for personal assistant bookkeeper in Boca Raton, FL is $20.89, according to ZipRecruiter salary data. Most workers in this role earn between $17.36 and $23.27 per hour, depending on experience, location, and employer.

What is a personal assistant bookkeeper?

Personal Assistant Bookkeepers are professionals who provide both administrative support and bookkeeping services to individuals or small businesses. Their role typically includes managing schedules, handling correspondence, and organizing meetings, as well as financial tasks such as recording transactions, preparing invoices, and reconciling accounts. This combination allows clients to streamline both their personal and financial affairs with one trusted assistant. Personal Assistant Bookkeepers must be detail-oriented, organized, and trustworthy, as they often handle sensitive financial information.

How does a personal assistant bookkeeper typically balance administrative tasks with bookkeeping responsibilities on a daily basis?

A Personal Assistant Bookkeeper often needs to prioritize and juggle a variety of tasks, ranging from managing schedules and correspondence to handling financial records and transactions. Successful professionals in this role typically set aside dedicated blocks of time for bookkeeping duties, such as reconciling accounts and preparing invoices, while remaining flexible to address urgent administrative matters as they arise. Effective organization, strong time management, and clear communication with supervisors or clients help ensure that both administrative and financial responsibilities are met without compromising accuracy or efficiency.

What are the key skills and qualifications needed to thrive as a personal assistant bookkeeper, and why are they important?

To thrive as a Personal Assistant Bookkeeper, you need strong organizational skills, attention to detail, and a solid understanding of basic accounting principles, often supported by bookkeeping or accounting coursework. Familiarity with accounting software like QuickBooks or Xero, proficiency in Microsoft Office, and sometimes certification such as AAT or ICB are highly valued. Excellent communication, discretion, and time management skills help build trust and efficiently handle sensitive information. These abilities ensure accurate financial records, smooth administrative operations, and reliable support for busy clients or business leaders.

What is the difference between Personal Assistant Bookkeeper vs Administrative Assistant Bookkeeper?

AspectPersonal Assistant BookkeeperAdministrative Assistant Bookkeeper
CredentialsBasic bookkeeping knowledge, possibly certificationsBasic office skills, some familiarity with bookkeeping
Work EnvironmentPrivate offices, small businesses, entrepreneursCorporate offices, administrative departments
Employer & IndustryIndividuals, small businesses, freelanceCorporations, organizations, administrative firms
Search & Comparison IntentUnderstanding roles of personal assistants with bookkeeping dutiesDistinguishing administrative roles with bookkeeping tasks

Personal Assistant Bookkeepers focus on supporting individuals or small businesses with both personal and financial tasks, often working closely with a single client. Administrative Assistant Bookkeepers typically work in larger organizations, handling administrative duties alongside basic bookkeeping. While both roles involve bookkeeping, the context and work environment differ significantly.

What are popular job titles related to Personal Assistant Bookkeeper jobs in Boca Raton, FL?

For Personal Assistant Bookkeeper jobs in Boca Raton, FL, the most frequently searched job titles are:

What job categories do people searching Personal Assistant Bookkeeper jobs in Boca Raton, FL look for?

The top searched job categories for Personal Assistant Bookkeeper jobs in Boca Raton, FL are:

What cities near Boca Raton, FL are hiring for Personal Assistant Bookkeeper jobs?

Cities near Boca Raton, FL with the most Personal Assistant Bookkeeper job openings:

Personal Assistant Bookkeeper jobs near you
Infographic showing various Personal Assistant Bookkeeper job openings in Boca Raton, FL as of September 2026, with employment types broken down into 33% Full Time, and 67% Part Time. Highlights an 100% In-person job distribution, with an average salary of $43,445 per year, or $20.9 per hour.

Construction Bookkeeper/ Administrative Assistant

Boca Raton, FL • On-site

TrovaSearch
See more jobs at TrovaSearchexternal

$18 - $24.25/hr

Full-time

Re-posted 2 days ago

Key responsibilities

  • Oversee financial reporting of low voltage construction projects and ensure accurate financial reporting and efficiencies within the department.

  • Assist with invoicing, tracking collections, progress billings, change orders, retainage accounting, and maintain project financial reports using various software tools.

  • Process subcontractor invoices, manage lien waivers and retainage compliance, and generate financial reports to support project performance analysis.

Job description

Job Description: Construction Bookkeeper / Administrative Assistant
Reports to: Executive Leadership
Company Overview: We area telecommunications and IP security contractor. We provide the network infrastructure and security systems for Local Area Networks (LAN) and Campus Area Networks (CAN). We have a Building Industry Consulting Service International (BICSI) https://www.bicsi.org/ Registered Communications Distribution Designer (RCDD) on staff as well as BICSI Certified Installers and Technicians. We have serviced over 80,000 users including over 12,500 government users. Our clients include Federal, state, and municipal governments as well as commercial entities and crosses many disciplines, including correctional facilities, industrial plants, hospitals, air/marine stations, and numerous interior build outs in commercial office space.
Candidate Qualities: Strong communicator; curiosity; coachable; listener; creative; tenacity; has a gratitude mindset; patient and willing to see goals and work towards the wins.
Culture:We believe that focusing on internal and external stakeholders will benefit employees and customers as well as the community. We are an employee and customer focused firm. As such we believe strongly in work-life balance and personal growth.
We are focused on building a motivated workforce that lives by our core values of Extreme Ownership, that will Service The Customer Above All Else. We are attracting team members that take responsibility for their work and are Open Communicators who buy into the importance of Continually Improving Themselves. Honesty and Integrity are key. You must be willing to do what you say you were going to do when you say you were going to do it. Our goal is always: Build It Right the First Time.

Prime Objectives
We are seeking a meticulous Construction Bookkeeper/Administrative Assistant to manage the financial transactions and reporting for our company. The ideal candidate will have strong experience in construction accounting, job costing, subcontractor management, and financial controls. This role supports project managers, estimators, and operations while ensuring accuracy, compliance, and timely financial information.
Candidates will manage the financial responsibilities of federal, local government and commercial projects with the capacity to organize and maintain an average of 25-30 on-going projects.
Key Duties and Responsibilities:
Ultimately responsible for overseeing financial reporting of low voltage construction projects and will be working alongside the Office Administrator to ensure accurate financial reporting and efficiencies within the department.
Finance & Accounting
  • Maintain project financial reports in Monday.com
  • Assist with Invoice via 702/703, QuickBooks, Textura, ProCore, Oracle and WAWF. Tracking collections, progress billings, change orders, and retainage accounting.
  • Maintain Certified Payroll Reports for Federal contracts
  • Maintain accuracy of Work In Progress / Backlog in Monday.com and support external CPA firm
  • Coordinate with project managers to monitor material purchase cash flow, change orders, and project profitability.
  • Process subcontractor invoices, pull-punch reports, and ensure correct job coding
  • Maintain and enforce subcontractor lien waivers, retainage tracking, and compliance documentation.
  • Generate ad-hoc financial reports and provide insights to leadership on project performance.

Administrative Reporting:
  • Calculate and submit GSA Monthly reporting
  • Maintain organized digital/hard files and internal records
  • Project Accounting per specific job requirements (QuickBooks, Procore, Textura, Oracle, 702/703)
  • Maintain Work in Progress Job Log
  • Calculation for PM bonuses on eligible jobs and submit to leadership for approval.
  • Monthly Wrap X Reporting for CCIP (Contractor Controlled Insurance Plan)
  • Support and maintain compliance documentation (Safety, Insurance, Certifications, etc.)
General Office Duties:
  • Interacts with Company Executive Leadership, Project Managers and Office Administrator for any other administrative/general office duties
Skills and Qualifications:
  • Bachelor's degree in Business, Accounting, Finance, or a related field (or equivalent experience).
  • Proven experience (3+ years) in construction bookkeeping or construction accounting, including project-level reporting and general administrative responsibilities.
  • Proficiency with accounting software QuickBooks Desktop/Online, and working knowledge of Construction Project Management Software Systems - Procore, Textura, Oracle) and spreadsheet proficiency (advanced Excel).
  • Knowledge of construction industry practices: job costing, progress billing, retainage, lien waivers, certified payroll, change orders, and subcontractor management.
  • Excellent attention to detail, accuracy, organizational skills and time management.
  • Ability to manage multiple projects simultaneously and meet deadlines.
  • Strong communication skills and ability to collaborate with project managers, estimators, and leadership.
  • MS Office suite proficiency and familiarity with reporting tools and dashboards
  • Ability to Handle Confidential Information
  • Ability to Work Without Supervision
  • Exceptional Communication and Customer Service Skills.
Physical and other requirements
  • Ability to work in an office setting; occasional travel to job sites or project meetings if needed.
  • Ability to handle confidential information and maintain data security.
  • Will require extended periods at a computer workstation.
Key metrics and outcomes
  • Accurate job costing and project profitability reporting.
  • Clean monthly project reporting with minimal adjustments.
  • Compliance with subcontractor lien waiver and retainage processes.
  • Improved accuracy of project budgets vs. actuals and cash flow forecasts.
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