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Outpatient Scheduler information

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How much do outpatient scheduler jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for outpatient scheduler in the United States is $16.67, according to ZipRecruiter salary data. Most workers in this role earn between $16.83 and $17.07 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an outpatient scheduler?

To thrive as an Outpatient Scheduler, you need excellent organizational skills, attention to detail, and familiarity with healthcare scheduling processes, typically supported by a high school diploma or equivalent. Proficiency in medical scheduling software, electronic health record (EHR) systems, and office productivity tools is often required. Strong communication, customer service, and multitasking abilities help you interact effectively with patients and healthcare teams. These skills are important for ensuring efficient appointment management, minimizing scheduling errors, and supporting positive patient experiences.

What are some common challenges faced by outpatient schedulers, and how can these be managed effectively?

Outpatient Schedulers often encounter challenges such as managing high call volumes, coordinating appointments across multiple providers, and handling last-minute changes or cancellations. Effective time management and strong communication skills are essential to keep schedules running smoothly and ensure patient satisfaction. Utilizing scheduling software efficiently and collaborating closely with clinical staff can help streamline the workflow and minimize scheduling conflicts.

What is the difference between Outpatient Scheduler vs Medical Receptionist?

AspectOutpatient SchedulerMedical Receptionist
CredentialsHigh school diploma; certification in scheduling or medical office softwareHigh school diploma; customer service skills
Work EnvironmentClinics, outpatient facilities, hospitalsMedical offices, clinics, hospitals
Job ResponsibilitiesScheduling appointments, managing calendars, coordinating with healthcare providersGreeting patients, answering phones, verifying insurance, check-in/out procedures

While both roles involve patient interaction and administrative tasks, Outpatient Schedulers focus primarily on appointment coordination and calendar management, whereas Medical Receptionists handle front-desk duties, patient check-in, and administrative support. Understanding these differences helps healthcare facilities assign the right responsibilities to each role.

What do I need to become an outpatient scheduler?

To become an outpatient scheduler, candidates typically need a high school diploma or equivalent, strong organizational and communication skills, and experience with scheduling software or electronic health records. Some positions may require knowledge of medical terminology and basic administrative tasks.

What does an outpatient scheduler do?

An outpatient scheduler is responsible for coordinating patient appointments, managing schedules for healthcare providers, and ensuring efficient clinic operations. They often use scheduling software, communicate with patients and staff, and may verify insurance information to facilitate smooth patient flow.

What cities are hiring for Outpatient Scheduler jobs?

Cities with the most Outpatient Scheduler job openings:

Who are the top companies hiring for Outpatient Scheduler jobs?

The top employers for Outpatient Scheduler jobs are:

What states have the most Outpatient Scheduler jobs?

States with the most job openings for Outpatient Scheduler jobs include:

What are popular job titles related to Outpatient Scheduler jobs?

For Outpatient Scheduler jobs, the most frequently searched job titles are:

Outpatient Scheduler jobs near you
Infographic showing various Outpatient Scheduler job openings in the United States as of August 2026, with employment types broken down into 1% Locum Tenens, 4% As Needed, 76% Full Time, 11% Part Time, and 8% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $34,673 per year, or $16.7 per hour.

Outpatient Scheduler

Hardin Medical Center

Savannah, TN • On-site

Full-time

Posted 20 days ago

Hardin Medical Center rating

6.9

Company rating: 6.9 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

553rd of 1,060 rated hospitals

Job description

Description
JOB SUMMARY
Coordinates and schedules all outpatient follow-up appointments in a Cancer Center office setting. Maintains office schedule, greets patients, collects co-payments, and processes appointment cancellations and reschedule requests.
Reporting Structure: Reports to the Physician Services Executive Director
MINIMUM QUALIFICATION REQUIREMENTS
Education
High School Diploma or GED Equivalent
Some business training preferred.
Work Experience
Work experience with the public required. Some hospital experience preferred. Patient registration admitting computer system application preferred.
License/Certification
n/a
CORE COMPETENCIES
Mission, Vision
Core Values/Standards of Conduct
AIDET/Organizational Expectations
Safety
Quality
Flexibility
Customer Service
Diversity and Inclusion
Finance
Abuse and Neglect of Adult Patient
Abuse and Neglect of Pediatric Patient
Acute Coronary Syndrome/Chest Pain Protocols
Biohazard Waste
CC Hand Hygiene
JOB SPECIFIC CORE COMPETENCIES
Department Specific Specialty Area:
• Knowledge of outpatient clinic admitting standards
• Courteous, efficient telephone manner; prompt routing of calls.
• Prompt and responsible forwarding of messages.
• Pleasant reception of visitors.
• Accurate, careful typing (emphasis on accuracy, not speed).
• Legible handwriting.
• Ability to follow through on work assignments
ESSENTIAL FUNCTIONS
• Interviews incoming patients or representative and enters information required for admission into computer: Interviews patient or representative to obtain and record name, address, age, religion, persons to notify in case of emergency, attending physician, and individual or insurance company responsible for payment of bill.
• Registers patients on the phone and performs insurance verification.
• Ensures follow up patients' information is updated in the system and makes reminder visit calls.
• Monitors requests for appointments and calls patients to schedule
• Schedules new and follow-up appointments in electronic scheduling system.
• Enters daily charges into computer and scans documentation into document management system.
• Obtains signed statement from patient to protect hospital's interests.
• May receive payments on account.
OTHER DUTIES
May be expected to perform clerical and secretarial work. Performs other duties and special project work as required.
PHYSICAL DEMANDS
• This job operates in a professional office environment. This role routinely uses standard office equipment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds.
• Must be able to see with corrective eye wear
• Must be able to hear clearly with assistance
• May be exposed to infectious and contagious diseases
• May be in contact with patients under a variety of circumstances
• Able to handle emergency or crisis situations
• May be occasionally subject to irregular work hours
• May be required to wear protective equipment as necessary
• Ability to pass all required health and other screening tests including random and reasonable suspicion drug screens.
PHYSICAL ABILITIES AND REQUIREMENTS
Activity
Occasionally (1-33%)
Frequently (34% to 66%)
Continuously (67% to 100%)
Sitting
X
Walking
X
Standing
X
Bending
X
Squatting
X
Climbing
X
Kneeling
X
Twisting
X
Lifting
X
Carrying
X
Pushing
X

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