ZipRecruiter

Log In

1

Operations Administration Assistant Jobs (NOW HIRING)

Allouez Senior Living

Administration Assistant

Green Bay, WI

$17.50 - $23.50/hr

Administration Assistant REPORTS TO: Executive Director JOB SUMMARY: The Business Office Manager is ... operations and personnel. * Promote Frontida Assisted Living in a positive way. Frontida Assisted ...

Allouez Senior Living

Administration Assistant

Green Bay, WI

$17.50 - $23.50/hr

Administration Assistant REPORTS TO: Executive Director JOB SUMMARY: The Business Office Manager is ... operations and personnel. * Promote Frontida Assisted Living in a positive way. Frontida Assisted ...

A Perfect Pool Inc

Be Seen First

Administration Assistant

Burton, MI · On-site

$100 - $1K/wk

The Office Staff member plays a key role in ensuring smooth daily operations within a small team ... administration Preferred Qualifications * High School Diploma or equivalent * Proficiency in ...

USA Sport Group

Be Seen First

Administration Assistant

Whitehouse Station, NJ · On-site

$18 - $20/hr

Position Overview The Administrative Assistant will support operational logistics, client communications, database management, and cross-department coordination to help ensure successful program ...

Dr collision

Be Seen First

Administration Assistant

Paterson, NJ · On-site

$500/wk

DR. COLLISION is seeking a reliable and detail‐oriented Administrative Assistant to support daily business operations. The ideal candidate will have strong communication skills, solid computer ...

CR Gas Logs & Fireplaces, LLC

Be Seen First

Administration Assistant

Voorheesville, NY · On-site

$20 - $22.50/hr

We are seeking a motivated and detail-oriented Administrative Assistant to support daily office operations and assist management, marketing, and sales teams. This role is ideal for someone who is ...

Optimize Partners

Administative Assistant

New York, NY · On-site

$19.75 - $26.50/hr

We specialize in recruiting and placing top tier talent in software engineering, digital marketing, supply chain and HR/Finance Operations. We're looking to hire an Administrative Assistant on a ...

Augment

Administration Assistant

Sun Valley, CA

$20/hr

Be the Backbone of Daily Operations at a Leading Waste & Recycling Company Augment Human Resource Services is hiring an Administrative Assistant to support daily office operations inside the local ...

Augment

Administration Assistant

Winder, GA · On-site

$16/hr

Be the Backbone of Daily Operations at a Leading Waste & Recycling Company Augment Human Resource Services is hiring an Administrative Assistant to support daily office operations inside the local ...

Augment

Administration Assistant

Texas City, TX

$15/hr

Be the Backbone of Daily Operations at a Leading Waste & Recycling Company Augment Human Resource Services is hiring an Administrative Assistant to support daily office operations inside the local ...

Sky Building Materials

Be Seen First

Administration Assistant

Dallas, TX · On-site

$18 - $22/hr

We are seeking an Administrative Assistant to join our team ... You will perform a variety of administrative and clerical tasks to support daily operations and ...

Optimize Partners

Administative Assistant

Manhattan, NY

$19.75 - $26.75/hr

We specialize in recruiting and placing top tier talent in software engineering, digital marketing, supply chain and HR/Finance Operations. We're looking to hire an Administrative Assistant on a ...

next page

Showing results 1-20

All JobsOperations Administration JobsOperations Administration Assistant Jobs

Operations Administration Assistant information

See salary details

$11

$19

$30

How much do operations administration assistant jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for operations administration assistant in the United States is $19.82, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $22.36 per hour, depending on experience, location, and employer.

How does an Operations Administration Assistant typically interact with other departments within an organization?

As an Operations Administration Assistant, you'll often serve as a central point of contact between various departments such as HR, finance, and operations management. Your role involves coordinating schedules, processing documentation, and ensuring that information flows smoothly between teams. Effective communication and organizational skills are essential, as you'll frequently handle requests, relay messages, and help resolve minor issues that arise during daily business operations. This collaborative environment provides valuable exposure to different functions within the company, making it a great stepping stone for broader administrative or operations roles.

What are the key skills and qualifications needed to thrive as an Operations Administration Assistant, and why are they important?

To thrive as an Operations Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in basic administrative tasks, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, database management systems, and scheduling tools is typically required. Excellent communication, time management, and problem-solving abilities are key soft skills that enhance effectiveness in supporting teams and handling multiple priorities. These skills ensure efficient workflow, accurate record-keeping, and smooth daily operations within any organization.

What are Operations Administration Assistants?

Operations Administration Assistants are professionals who provide administrative and organizational support to ensure the smooth functioning of a company's operations. They handle tasks such as scheduling meetings, maintaining records, managing correspondence, and assisting with day-to-day office activities. Their role is crucial in helping operations managers and teams work efficiently by streamlining processes and handling administrative details. They often act as a liaison between different departments and help maintain effective communication within the organization.

What is the difference between Operations Administration Assistant vs Office Administrator?

AspectOperations Administration AssistantOffice Administrator
CredentialsTypically requires high school diploma or equivalent; some roles prefer administrative certificationsSimilar credentials; often requires administrative or office management certifications
Work EnvironmentSupports operational teams, often in logistics, manufacturing, or service industriesWorks across various departments, managing office functions in diverse industries
Employer & Industry UsageCommon in logistics, manufacturing, and corporate sectorsWidely used across corporate, government, and non-profit organizations
Search & Comparison IntentOften searched by those looking for operational support rolesMore general, but frequently compared for office support positions

The Operations Administration Assistant and Office Administrator roles share similarities in credentials and work environment, but the Operations Administration Assistant focuses more on supporting operational functions within specific industries, while the Office Administrator handles broader office management tasks across various sectors.

What cities are hiring for Operations Administration Assistant jobs? Cities with the most Operations Administration Assistant job openings:
What are the most commonly searched types of Operations Administration jobs? The most popular types of Operations Administration jobs are:
What states have the most Operations Administration Assistant jobs? States with the most job openings for Operations Administration Assistant jobs include:
Operations Administration Assistant jobs near you
Infographic showing various Operations Administration Assistant job openings in the United States as of May 2026, with employment types broken down into 1% As Needed, 87% Full Time, 8% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $41,222 per year, or $19.8 per hour.

Administration Assistant

Allouez Senior Living

Green Bay, WI

$17.50 - $23.50/hr

Other

Posted 18 days ago

Job description

POSITION: Administration Assistant
REPORTS TO: Executive Director
JOB SUMMARY: The Business Office Manager is responsible for providing administrative support, according to established policies, procedures and objectives. This includes functions of accounts receivable, billing, collections and month end processes as well as monitoring all activities related to deposits and withdrawals of resident trust, census information systems and accounts payable processes. The role involves dealing with a wide range of matters and handles highly sensitive and classified information. This role requires a high level of organization and attention to detail, excellent communication skills, and the ability to manage multiple projects simultaneously.
DUTIES & RESPONSIBLITIES:
  • Accurately enter and code accounts payable invoices into the QuickBooks Online system.
  • Ensure compliance with financial procedures and guidelines.
  • Generate resident billing within the QuickBooks Online System. Record billing details in spreadsheets and online portals for payment approval.
  • Create census, unit availability reports
  • Create comprehensive reports using Excel, utilizing functions such as sorting, v-lookup, and pivot tables.
  • Receive resident payments and process them within the QBO system.
  • Conduct collection calls to ensure timely receipt of outstanding payments.
  • Enter all bank transactions into the QuickBooks Online platform. Maintain accurate financial records.
  • Verifies validity of account discrepancies by investigating necessary information.
  • Process vendor payments within the QuickBooks Online system.
  • Maintains employee files, set up at hire on going and at termination
  • Answer and screen incoming telephone calls in a courteous and professional manner.
  • Assist with New Employee Orientation and ensure new hire checklists are completed
  • Order supplies for office and other departments.
  • Conduct tours with prospective tenants and families.
  • Coordinate resident transport requests.
  • Work with HR team as necessary
  • All other duties as assigned.
WORKING BEHAVIORS:
  • Adhere to and carry out all policies and procedures.
  • Establish and maintain constructive working relationships
  • Maintain confidentiality of verbal and written information pertaining to residents, community operations and personnel.
  • Promote Frontida Assisted Living in a positive way.
Frontida Assisted Living is an equal opportunity employer.
In addition to my duties as outlined above, this position must uphold Frontida's values in day-to-day activities:
  • Tell the Truth
  • Work Hard
  • Follow the Rules
  • Love Others
  • Have Fun
Requirements
QUALIFICATIONS:
  • QuickBooks Online experience preferred.
  • Previous roles as a Business Office Manager or Accounting Assistant preferred.
  • Understanding of resident billing processes.
  • Ability to navigate billing systems and address resident inquiries.
  • Proficiency in Microsoft Systems: In-depth experience with Microsoft Excel, Word, and Outlook. Comfortable using these tools for daily tasks and reporting.
  • Strong written and verbal skills, with strong attention to detail.
  • Strong time management, prioritization, and multitasking abilities.
PHYSICAL REQUIREMENTS:
  • Must have the ability to regularly sit, occasionally required to kneel, crouch, and stand.
  • Frequent twisting and reaching above or below shoulder height.
  • Occasionally push or pull office equipment weighing up to 25 pounds.
  • Must be able to read, write, and communicate effectively.

Apply