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Operations Administration Assistant Jobs (NOW HIRING)

Pasona NA

Sales Administration Assistant

La Mirada, CA · On-site

$24 - $27/hr

Japanese bilingual preferred Sales Administration Assistant Location: La Mirada, CA Employment Type ... operations. Essential Duties * Process customer sales orders, invoices, shipping documents, pick ...

PORTSIDE CUSTOMS SERVICE INC

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Administration Assistant

Hackensack, NJ · On-site

$32K - $35K/yr

Administrative Assistant Needed We're hiring a reliable Administrative Assistant to support office operations and assist our team. Must be organized, detail‐focused, and able to manage multiple ...

Optimize Partners

Administative Assistant

New York, NY · On-site

$19.75 - $26.50/hr

We specialize in recruiting and placing top tier talent in software engineering, digital marketing, supply chain and HR/Finance Operations. We're looking to hire an Administrative Assistant on a ...

Augment

Administration Assistant

Winder, GA

$16/hr

Be the Backbone of Daily Operations at a Leading Waste & Recycling Company Augment Human Resource Services is hiring an Administrative Assistant to support daily office operations inside the local ...

DEISTER ELECTRONICS USA INC

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Administration Assistant

Manassas, VA · On-site

$45K - $60K/yr

... Assistant to join our team ... This role is essential in supporting our customer support operations, managing key accounts, and ...

New

Augment

Administration Assistant

Sun Valley, CA

$20/hr

Be the Backbone of Daily Operations at a Leading Waste & Recycling Company Augment Human Resource Services is hiring an Administrative Assistant to support daily office operations inside the local ...

Express Employment Professionals

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Administration Assistant

Stillwater, OK · On-site

$17 - $22.75/hr

Are you a detail-oriented professional who enjoys keeping an office running smoothly? We're looking for an Administrative Assistant to join our team and play a vital role in daily operations! Monday ...

Posted today

Ball HealthCare

Administraive Assistant

Mobile, AL · On-site

$14.75 - $20/hr

... operations, as directed by the Administrator, to ensure that proper administrative procedures and the confidentiality thereof are maintained at all times.Minimum Qualifications:Must be a high school ...

ROCS Grad Staffing

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Administration Assistant

Reston, VA · On-site

$50K - $55K/yr

... service. * Assist with document management tasks, such as scanning, filing, copying, and ... Manage office supplies inventory and place orders when necessary to ensure smooth office operations.

Posted today

PORTSIDE CUSTOMS SERVICE INC

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Administration Assistant

Westwood, NJ · On-site

$32K - $35K/yr

Administrative Assistant Needed We're hiring a reliable Administrative Assistant to support office operations and assist our team. Must be organized, detail‐focused, and able to manage multiple ...

PORTSIDE CUSTOMS SERVICE INC

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Administration Assistant

Englewood, NJ · On-site

$32K - $35K/yr

Administrative Assistant Needed We're hiring a reliable Administrative Assistant to support office operations and assist our team. Must be organized, detail‐focused, and able to manage multiple ...

Augment

Administration Assistant

Tyler, TX

$14/hr

Be the Backbone of Daily Operations at a Leading Waste & Recycling Company Augment Human Resource Services is hiring an Administrative Assistant to support daily office operations inside the local ...

PORTSIDE CUSTOMS SERVICE INC

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Administration Assistant

Dumont, NJ · On-site

$32K - $35K/yr

Administrative Assistant Needed We're hiring a reliable Administrative Assistant to support office operations and assist our team. Must be organized, detail‐focused, and able to manage multiple ...

GOLDEN BAY TRADERS LLC

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Administration Assistant

Bolingbrook, IL · On-site

$17.75 - $24/hr

... and seamless operations. We are looking for an organized, reliable, and detail-oriented ... Position Summary As our Administrative Assistant, you will be the backbone of our daily office ...

3C Drilling LLC

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Administration Assistant

Quakertown, PA · On-site

$18 - $22/hr

Administrative assistant duties and responsibility includes providing administrative support to ensure efficient operation of the office. You will support managers and employees through a variety of ...

netPolarity

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Administration Assistant

Palo Alto, CA · On-site

$35 - $40/hr

The Administration team in the Department of Radiology is a tight-knit supportive team dedicated to ... We are seeking an Administrative Associate 3 (AA3) to provide administrative and operational ...

Land N Sea

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Administration Assistant

Lake Mathews, CA · On-site

$22 - $26/hr

We are seeking a dependable, experienced individual to assist with invoicing and admisistrative ... operations. We are looking for a team player with a strong work ethic.

knrepairinc

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Administration Assistant

West Chester, PA · On-site

$41K - $52K/yr

We are hiring a reliable, detail-oriented Administrative Assistant to support daily operations in a fast-paced service business. Responsibilities include checking in parts (inspecting shipments for ...

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Operations Administration Assistant information

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How much do operations administration assistant jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for operations administration assistant in the United States is $19.82, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $22.36 per hour, depending on experience, location, and employer.

How does an operations administration assistant typically interact with other departments within an organization?

As an Operations Administration Assistant, you'll often serve as a central point of contact between various departments such as HR, finance, and operations management. Your role involves coordinating schedules, processing documentation, and ensuring that information flows smoothly between teams. Effective communication and organizational skills are essential, as you'll frequently handle requests, relay messages, and help resolve minor issues that arise during daily business operations. This collaborative environment provides valuable exposure to different functions within the company, making it a great stepping stone for broader administrative or operations roles.

What are the key skills and qualifications needed to thrive as an operations administration assistant, and why are they important?

To thrive as an Operations Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in basic administrative tasks, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, database management systems, and scheduling tools is typically required. Excellent communication, time management, and problem-solving abilities are key soft skills that enhance effectiveness in supporting teams and handling multiple priorities. These skills ensure efficient workflow, accurate record-keeping, and smooth daily operations within any organization.

What is an operations administration assistant?

Operations Administration Assistants are professionals who provide administrative and organizational support to ensure the smooth functioning of a company's operations. They handle tasks such as scheduling meetings, maintaining records, managing correspondence, and assisting with day-to-day office activities. Their role is crucial in helping operations managers and teams work efficiently by streamlining processes and handling administrative details. They often act as a liaison between different departments and help maintain effective communication within the organization.

What does an operations administration assistant do?

An operations administration assistant provides administrative support to ensure smooth business operations. They handle tasks such as scheduling, data entry, document management, and communication coordination, often using office software like Microsoft Office or Google Workspace. The role requires strong organizational skills and attention to detail to support various departments within an organization.

What is the difference between Operations Administration Assistant vs Office Administrator?

AspectOperations Administration AssistantOffice Administrator
CredentialsTypically requires high school diploma or equivalent; some roles prefer administrative certificationsSimilar credentials; often requires administrative or office management certifications
Work EnvironmentSupports operational teams, often in logistics, manufacturing, or service industriesWorks across various departments, managing office functions in diverse industries
Employer & Industry UsageCommon in logistics, manufacturing, and corporate sectorsWidely used across corporate, government, and non-profit organizations
Search & Comparison IntentOften searched by those looking for operational support rolesMore general, but frequently compared for office support positions

The Operations Administration Assistant and Office Administrator roles share similarities in credentials and work environment, but the Operations Administration Assistant focuses more on supporting operational functions within specific industries, while the Office Administrator handles broader office management tasks across various sectors.

How much does an operations administration assistant get paid?

The average salary for an operations administration assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits and work environment also influence overall compensation.
What cities are hiring for Operations Administration Assistant jobs? Cities with the most Operations Administration Assistant job openings:
What are the most commonly searched types of Operations Administration jobs? The most popular types of Operations Administration jobs are:
What states have the most Operations Administration Assistant jobs? States with the most job openings for Operations Administration Assistant jobs include:
Operations Administration Assistant jobs near you
Infographic showing various Operations Administration Assistant job openings in the United States as of August 2026, with employment types broken down into 86% Full Time, 11% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $41,222 per year, or $19.8 per hour.

Sales Administration Assistant

Pasona NA

La Mirada, CA • On-site

$24 - $27/hr

Other

Posted 8 days ago

Job description

Japanese bilingual preferred
Sales Administration Assistant
Location: La Mirada, CA
Employment Type: Full-Time | Non-Exempt
Pay: $24.00 - $27.00/hour (DOE)
Work Schedule: M-F, 8:00 AM - 5:00 PM (On-site)
Position Summary
Our client, a well-established Japanese food distributor is seeking a detail-oriented Sales Administration Assistant to support the National Sales team. This role is responsible for processing sales orders, invoices, shipping documentation, and providing administrative support while coordinating with Sales, Accounting, Logistics, Customer Service, and Warehouse teams to ensure efficient business operations.
Essential Duties
  • Process customer sales orders, invoices, shipping documents, pick lists, and Bills of Lading (BOLs).
  • Review and verify sales documentation for accuracy and completeness.
  • Generate and distribute invoices through ERP and EDI systems.
  • Process intercompany orders and maintain related records.
  • Monitor customer credit holds and communicate issues to management.
  • Maintain accurate sales, shipping, and receiving documentation.
  • Provide administrative support for Accounts Payable (A/P) and Accounts Receivable (A/R).
  • Assist with monthly closing activities and accounting documentation.
  • Maintain organized electronic and paper filing systems.
  • Manage office supplies, incoming/outgoing mail, and package distribution.
  • Coordinate with Sales, Accounting, Logistics, Customer Service, and Warehouse teams to ensure timely order fulfillment.
  • Respond professionally to customer, vendor, and internal inquiries.
  • Assist in resolving routine order, shipment, and documentation issues.
  • Support departmental projects and perform other administrative duties as assigned.
Qualifications
  • High school diploma or equivalent required; Associate degree preferred.
  • 1+ year of experience in sales support, customer service, administration, accounting, or office operations preferred.
  • Strong proficiency in Microsoft Office (Excel, Word, Outlook, Teams).
  • Experience with JD Edwards (JDE), EDI, or other ERP systems is a plus.
  • Excellent organizational and time management skills.
  • High attention to detail and accuracy.
  • Strong verbal and written communication skills.
  • Ability to prioritize multiple tasks in a fast-paced environment.
  • Self-motivated with the ability to work both independently and collaboratively.
Preferred Qualifications
  • Experience supporting sales operations or order processing.
  • Experience in the food distribution, manufacturing, or wholesale industry.
  • Familiarity with ERP systems and electronic order processing.
  • Japanese bilingual skills are a plus.

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