ZipRecruiter

Log In

1

Operations Administration Assistant Jobs in Illinois

GOLDEN BAY TRADERS LLC

Be Seen First

Administration Assistant

Bolingbrook, IL · On-site

$17.75 - $24/hr

... and seamless operations. We are looking for an organized, reliable, and detail-oriented ... Position Summary As our Administrative Assistant, you will be the backbone of our daily office ...

Swoon Staffing

Administration Assistant

Deerfield, IL · On-site

$18/hr

Administrative Assistant Location: Hybrid - Round Lake & Deerfield, IL Pay: $18/hour Start Date ... Collaborate closely with cross-functional partners to ensure smooth day-to-day operations

Normal NOW

Operations Intern

Normal, IL · On-site

$15 - $19.50/hr

Operations & Administration * Maintain membership databases and organizational records. * Assist with tracking sponsorships, donations, and community partnerships. * Help organize procedures ...

Allure

Assistant Property Manager

Tinley Park, IL · On-site

$18 - $24.50/hr

Responsibilities Operations & Administration * Support daily operations to keep the community running efficiently. * Assist with leasing paperwork, move-ins, and resident files. * Maintain accurate ...

University of Utah

Administration Management

Campus, IL · On-site

Implement organizational strategies to drive operational excellence. Assist in managing divisional ... Research Administration Provides support for research personnel in the division and their mission.

University of Utah

Administration Management

Campus, IL · On-site

Implement organizational strategies to drive operational excellence. Assist in managing divisional ... Research Administration Provides support for research personnel in the division and their mission.

O'Hagan Meyer

IT Administrative Assistant

Chicago, IL

$24 - $31.25/hr

... day administrative and operational functions of our Information Technology Department. This ... Key ResponsibilitiesIT Administration & Calendar Support Manage IT department team calendar Track ...

next page

Showing results 1-20

All JobsOperations Administration JobsOperations Administration Assistant JobsOperations Administration Assistant Jobs in Illinois

Operations Administration Assistant information

How does an operations administration assistant typically interact with other departments within an organization?

As an Operations Administration Assistant, you'll often serve as a central point of contact between various departments such as HR, finance, and operations management. Your role involves coordinating schedules, processing documentation, and ensuring that information flows smoothly between teams. Effective communication and organizational skills are essential, as you'll frequently handle requests, relay messages, and help resolve minor issues that arise during daily business operations. This collaborative environment provides valuable exposure to different functions within the company, making it a great stepping stone for broader administrative or operations roles.

What are the key skills and qualifications needed to thrive as an operations administration assistant, and why are they important?

To thrive as an Operations Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in basic administrative tasks, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, database management systems, and scheduling tools is typically required. Excellent communication, time management, and problem-solving abilities are key soft skills that enhance effectiveness in supporting teams and handling multiple priorities. These skills ensure efficient workflow, accurate record-keeping, and smooth daily operations within any organization.

What is an operations administration assistant?

Operations Administration Assistants are professionals who provide administrative and organizational support to ensure the smooth functioning of a company's operations. They handle tasks such as scheduling meetings, maintaining records, managing correspondence, and assisting with day-to-day office activities. Their role is crucial in helping operations managers and teams work efficiently by streamlining processes and handling administrative details. They often act as a liaison between different departments and help maintain effective communication within the organization.

What does an operations administration assistant do?

An operations administration assistant provides administrative support to ensure smooth business operations. They handle tasks such as scheduling, data entry, document management, and communication coordination, often using office software like Microsoft Office or Google Workspace. The role requires strong organizational skills and attention to detail to support various departments within an organization.

What is the difference between Operations Administration Assistant vs Office Administrator?

AspectOperations Administration AssistantOffice Administrator
CredentialsTypically requires high school diploma or equivalent; some roles prefer administrative certificationsSimilar credentials; often requires administrative or office management certifications
Work EnvironmentSupports operational teams, often in logistics, manufacturing, or service industriesWorks across various departments, managing office functions in diverse industries
Employer & Industry UsageCommon in logistics, manufacturing, and corporate sectorsWidely used across corporate, government, and non-profit organizations
Search & Comparison IntentOften searched by those looking for operational support rolesMore general, but frequently compared for office support positions

The Operations Administration Assistant and Office Administrator roles share similarities in credentials and work environment, but the Operations Administration Assistant focuses more on supporting operational functions within specific industries, while the Office Administrator handles broader office management tasks across various sectors.

How much does an operations administration assistant get paid?

The average salary for an operations administration assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits and work environment also influence overall compensation.
What cities in Illinois are hiring for Operations Administration Assistant jobs? Cities in Illinois with the most Operations Administration Assistant job openings:
Operations Administration Assistant jobs near you
Infographic showing various Operations Administration Assistant job openings in Illinois as of August 2026, with employment types broken down into 87% Full Time, 10% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Administration Assistant

GOLDEN BAY TRADERS LLC

Bolingbrook, IL • On-site

$17.75 - $24/hr

Part-time

Posted 6 days ago

Be Seen First

After you apply to this job, you can share why you’re interested to jump to the top of the candidate list.

Job description

About Us

At Golden Bay Traders, we bring the world’s finest spices to businesses across the region. As a growing spice wholesale company, we pride ourselves on quality products, exceptional customer service, and seamless operations. We are looking for an organized, reliable, and detail-oriented Administrative Assistant to keep our day-to-day office operations running smoothly.

Position Summary

As our Administrative Assistant, you will be the backbone of our daily office activities. From coordinating customer sample requests to managing documentation, phone calls, and emails, your work will directly support our sales and logistics teams. If you thrive in a fast-paced environment and love keeping things organized, we would love to meet you!

Key Responsibilities

  • Sample Management: Package, label, track, and send spice samples to prospective and existing clients.
  • Document Handling: Organize, file, and update invoices, shipping documents, product spec sheets, and inventory logs.
  • Communication: Answer incoming phone calls, respond to customer emails promptly, and relay messages to internal teams.
  • Office Coordination: Maintain office supplies, assist with basic data entry, and perform general admin tasks to support management.
  • Customer Support: Provide friendly, professional assistance to wholesale clients regarding order inquiries and sample statuses.

Qualifications & Skills

  • Experience: 1-2+ years of administrative, office support, or customer service experience (wholesale/distribution background is a plus!).
  • Communication: Excellent written and verbal communication skills with a professional telephone manner.
  • Organization: Strong attention to detail, time management, and ability to multitask in a busy setting.
  • Tech-Savvy: Proficient in Microsoft Office (Excel, Word, Outlook) and comfortable learning basic inventory/order software.
  • Self-Motivated: Punctual, reliable, and comfortable working both independently and with a team.

Benefits

  • Competitive pay
  • Potential to full time position with benefits.

Company Description

We are ingredients and spices wholesale distributing company.