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Operations Administration Assistant Jobs in Illinois

Aston Carter

Office Manager

Lake Zurich, IL

$36 - $43/hr

... operations running efficiently and professionally. * Support smooth client onboarding and communication processes. * Ensure accurate and timely invoicing and billing administration. * Assist tax ...

New

Aston Carter

Office Manager

Lake Zurich, IL · On-site

$36 - $43/hr

... operations running efficiently and professionally. * Support smooth client onboarding and communication processes. * Ensure accurate and timely invoicing and billing administration. * Assist tax ...

Allure

Assistant Property Manager

Tinley Park, IL · On-site

$18 - $24.50/hr

Responsibilities Operations & Administration * Support daily operations to keep the community running efficiently. * Assist with leasing paperwork, move-ins, and resident files. * Maintain accurate ...

East Lake Management

Assistant Property Manager

Chicago, IL · On-site

$19.25 - $26.25/hr

... Operations & Administration * Maintain organized tenant files, lease documentation, property ... * Assist with invoice processing, vendor communication, budgeting support, and other day-to-day ...

New

O'Hagan Meyer

IT Administrative Assistant

Chicago, IL · On-site

$24 - $31.25/hr

... day administrative and operational functions of our Information Technology Department. This ... Key ResponsibilitiesIT Administration & Calendar Support Manage IT department team calendar Track ...

Cosentino

$75K - $85K/yr

As an Operations Manager, you will be responsible for the administration of operational activities ... Administration * Assist with system order entry when needed, as well as customer delivery schedules.

Orvix Engineering

Administrative Assistant

Chicago, IL · On-site

$21 - $26/hr

... Administration & Coordination * Manage day-to-day office activities to ensure smooth operation and ... * Assist in maintaining and organizing physical and electronic filing systems for projects ...

CPJ Recruitment

HR Assistant

Chicago, IL · On-site

$23.50 - $27.50/hr

... HR operations within the engineering firm. This role involves managing various HR functions ... Benefits Administration: Assist employees with benefits enrollment, changes, and inquiries in a ...

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Operations Administration Assistant information

What is an operations administration assistant?

Operations Administration Assistants are professionals who provide administrative and organizational support to ensure the smooth functioning of a company's operations. They handle tasks such as scheduling meetings, maintaining records, managing correspondence, and assisting with day-to-day office activities. Their role is crucial in helping operations managers and teams work efficiently by streamlining processes and handling administrative details. They often act as a liaison between different departments and help maintain effective communication within the organization.

How does an operations administration assistant typically interact with other departments within an organization?

As an Operations Administration Assistant, you'll often serve as a central point of contact between various departments such as HR, finance, and operations management. Your role involves coordinating schedules, processing documentation, and ensuring that information flows smoothly between teams. Effective communication and organizational skills are essential, as you'll frequently handle requests, relay messages, and help resolve minor issues that arise during daily business operations. This collaborative environment provides valuable exposure to different functions within the company, making it a great stepping stone for broader administrative or operations roles.

What are the key skills and qualifications needed to thrive as an operations administration assistant, and why are they important?

To thrive as an Operations Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in basic administrative tasks, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, database management systems, and scheduling tools is typically required. Excellent communication, time management, and problem-solving abilities are key soft skills that enhance effectiveness in supporting teams and handling multiple priorities. These skills ensure efficient workflow, accurate record-keeping, and smooth daily operations within any organization.

What is the difference between Operations Administration Assistant vs Office Administrator?

AspectOperations Administration AssistantOffice Administrator
CredentialsTypically requires high school diploma or equivalent; some roles prefer administrative certificationsSimilar credentials; often requires administrative or office management certifications
Work EnvironmentSupports operational teams, often in logistics, manufacturing, or service industriesWorks across various departments, managing office functions in diverse industries
Employer & Industry UsageCommon in logistics, manufacturing, and corporate sectorsWidely used across corporate, government, and non-profit organizations
Search & Comparison IntentOften searched by those looking for operational support rolesMore general, but frequently compared for office support positions

The Operations Administration Assistant and Office Administrator roles share similarities in credentials and work environment, but the Operations Administration Assistant focuses more on supporting operational functions within specific industries, while the Office Administrator handles broader office management tasks across various sectors.

How much does an operations administration assistant get paid?

The average salary for an operations administration assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits and work environment also vary by employer.

What cities in Illinois are hiring for Operations Administration Assistant jobs?

Cities in Illinois with the most Operations Administration Assistant job openings:

Operations Administration Assistant jobs near you
Infographic showing various Operations Administration Assistant job openings in Illinois as of August 2026, with employment types broken down into 1% As Needed, 86% Full Time, 9% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.

Customer Service Rep / Branch Administration Assistant

Heritage-Crystal Clean LLC

Hoffman Estates, IL • On-site

$21 - $24/hr

Other

Medical, Dental, Vision, Life

Posted 6 days ago

Job description

Branch Administration Assistant

The Branch Administration Assistant supports branch operations by processing administrative paperwork accurately and efficiently and serves as a key point of contact for customer inquiries via the Company's phone line.

Essential Functions

  • Process (data entry) branch paperwork accurately and in a timely manner.
  • Meet weekly processing goals. Answer the Customer Service phone line in a professional manner (average 40 calls per day).
  • Route and distribute incoming customer phone calls accurately.
  • Respond to customer inquiries.
  • Maintain direct contact with field personnel from branch locations.
  • Develop knowledge of a variety of field concepts, practices, and procedures.
  • Perform general office duties.

Education & Essential Qualifications

  • High school diploma or equivalent.
  • Team player who is friendly, personable, and enthusiastic
  • Ability to prioritize and meet deadlines
  • Strong communication skills
  • Strong work ethic
  • Reliable
  • Good numerical aptitude
  • Above-average computer skills, including Microsoft Excel, Word, and Outlook

Preferred Qualifications

  • At least 2 years of business or customer service experience preferred.

Work Environment

Primarily indoor office environment; noise level is generally quiet. May require sitting for long periods. Regularly requires talking, hearing, seeing, and often reaching with hands. Regularly requires standing and walking. Regularly requires use of a computer keyboard, mouse, telephone, and other office equipment

Crystal Clean LLC is an Equal Opportunity Employer. Crystal Clean expressly values diversity, equity, and inclusion, and encourages the applications of individuals from diverse backgrounds, so that Crystal Clean reflects the communities and customers that we serve.

The anticipated hourly range for this position is $21.00 – $24.00 an hour and includes benefits such as the following:

  • Health, Dental and Vision insurance
  • Wellness Program
  • Flexible Spending Accounts
  • Life Insurance
  • Long-Term Disability
  • Employee Assistance Program
  • Tuition Reimbursement

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