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Operations Administration Assistant Jobs in Illinois

Marcel Digital

Office Manager

Chicago, IL · On-site

Oversee daily office operations and ensure efficient workflow * Maintain office policies ... Human Resources * Assist Head of Administration with Insurance Benefits Administration * Assist ...

Marcel Digital

Office Manager

Chicago, IL · On-site

$55K - $75K/yr

Oversee daily office operations and ensure efficient workflow * Maintain office policies ... Human Resources * Assist Head of Administration with Insurance Benefits Administration * Assist ...

Foresight Bank

Senior Help Desk Specialist

Winnebago, IL · On-site

$52K - $79K/yr

End-User Support and Workstation Operations * Provide advanced troubleshooting for workstation ... Identity, Access, and Account Administration * Assist with the setup and administration of Active ...

Marcel Digital

Office Manager

Chicago, IL · On-site

$55K - $75K/yr

Oversee daily office operations and ensure efficient workflow * Maintain office policies ... Human resources * Assist Head of Administration with insurance benefits administration * Assist ...

Avli Restaurant

Restaurant Manager

Chicago, IL · On-site

$65K - $75K/yr

Bar and Front of House Management - Oversee the day-to-day operations of the bar and dining room ... Administration - Assist with location inventory each month and at other requested intervals ...

Avli Restaurant

Restaurant Manager

Chicago, IL · On-site

Bar and Front of House Management - Oversee the day-to-day operations of the bar and dining room ... Administration - Assist with location inventory each month and at other requested intervals ...

Lauterbach & Amen, LLP

Investment Officer

Peoria, IL · On-site

Leadership, oversight, and support across investment operations, administration, and compliance ... Collaborate and assist with pension investment consultants pertaining to long-term investment ...

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All JobsOperations Administration JobsOperations Administration Assistant JobsOperations Administration Assistant Jobs in Illinois

Operations Administration Assistant information

How does an operations administration assistant typically interact with other departments within an organization?

As an Operations Administration Assistant, you'll often serve as a central point of contact between various departments such as HR, finance, and operations management. Your role involves coordinating schedules, processing documentation, and ensuring that information flows smoothly between teams. Effective communication and organizational skills are essential, as you'll frequently handle requests, relay messages, and help resolve minor issues that arise during daily business operations. This collaborative environment provides valuable exposure to different functions within the company, making it a great stepping stone for broader administrative or operations roles.

What are the key skills and qualifications needed to thrive as an operations administration assistant, and why are they important?

To thrive as an Operations Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in basic administrative tasks, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, database management systems, and scheduling tools is typically required. Excellent communication, time management, and problem-solving abilities are key soft skills that enhance effectiveness in supporting teams and handling multiple priorities. These skills ensure efficient workflow, accurate record-keeping, and smooth daily operations within any organization.

What is an operations administration assistant?

Operations Administration Assistants are professionals who provide administrative and organizational support to ensure the smooth functioning of a company's operations. They handle tasks such as scheduling meetings, maintaining records, managing correspondence, and assisting with day-to-day office activities. Their role is crucial in helping operations managers and teams work efficiently by streamlining processes and handling administrative details. They often act as a liaison between different departments and help maintain effective communication within the organization.

What does an operations administration assistant do?

An operations administration assistant provides administrative support to ensure smooth business operations. They handle tasks such as scheduling, data entry, document management, and communication coordination, often using office software like Microsoft Office or Google Workspace. The role requires strong organizational skills and attention to detail to support various departments within an organization.

What is the difference between Operations Administration Assistant vs Office Administrator?

AspectOperations Administration AssistantOffice Administrator
CredentialsTypically requires high school diploma or equivalent; some roles prefer administrative certificationsSimilar credentials; often requires administrative or office management certifications
Work EnvironmentSupports operational teams, often in logistics, manufacturing, or service industriesWorks across various departments, managing office functions in diverse industries
Employer & Industry UsageCommon in logistics, manufacturing, and corporate sectorsWidely used across corporate, government, and non-profit organizations
Search & Comparison IntentOften searched by those looking for operational support rolesMore general, but frequently compared for office support positions

The Operations Administration Assistant and Office Administrator roles share similarities in credentials and work environment, but the Operations Administration Assistant focuses more on supporting operational functions within specific industries, while the Office Administrator handles broader office management tasks across various sectors.

How much does an operations administration assistant get paid?

The average salary for an operations administration assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits and work environment also influence overall compensation.
What cities in Illinois are hiring for Operations Administration Assistant jobs? Cities in Illinois with the most Operations Administration Assistant job openings:
Operations Administration Assistant jobs near you
Infographic showing various Operations Administration Assistant job openings in Illinois as of August 2026, with employment types broken down into 87% Full Time, 10% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

HR Operations Analyst

SEIU Healthcare IL Benefit Funds

Chicago, IL • On-site

$63K - $73K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 6 days ago

Job description

Position Summary
The HR Operations Analyst is responsible for optimizing and executing core HR operations across the employee lifecycle. This role combines hands-on coordination of recruiting, onboarding and offboarding activities with ownership of HR systems, data integrity, reporting, and process improvement.
In addition, the Analyst serves as a key partner in driving operational efficiency, delivering data-driven insights that support HR and organizational decision-making by ensuring compliance with applicable laws, collective bargaining agreements (CBA), and internal policies.
The Analyst partners closely with HR and Executive leadership to support reporting and analysis, employee inquiries, and continuous process improvement.
Requirements
Key Responsibilities:
HR Reporting & Analytics
  • Develop, generate, and analyze HR metrics and reports (headcount, turnover, time-to-fill, etc.)
  • Conduct market and internal salary analyses for open positions, providing data drive compensation recommendations aligned with organizational strategy and pay equity practices
  • Provide insights and recommendations based on HR data trends
  • Support leadership with data needed for workforce planning and decision making
  • Build and maintain dashboards to track key HR performance indicators

Recruitment & Onboarding Operations
  • Coordinate full-cycle recruitment logistics (job postings, interview scheduling, candidate communication)
  • Partner with hiring managers to support an efficient and consistent hiring process
  • Facilitate onboarding, including offer letter generation, background checks, and new hire orientation
  • Ensure all new hires are accurately entered into the HR systems and fully onboarded
  • Manage offboarding processes, including system updates and exit documentation

HR Operations & Administration
  • Support day-to-day HR operations, ensuring timely and accurate execution of processes
  • Maintain employee records and ensure compliance with internal policies and employment laws
  • Serve as a point of contact for employee HR related inquiries
  • Assist in maintaining and updating HR policies, procedures, and documentation

Process Improvement & Project Support
  • Identify inefficiencies in HR workflows and recommend process improvements
  • Support HR projects, including system enhancements and process standardization
  • Develop and document standard processes, policies, and procedures (P&Ps)
  • Drive consistency and scalability across HR operation
  • Perform other duties as assigned by HR leadership
  • Create and update department manual and employee guide by compiling, proofreading, and editing various departmental policies and procedures
  • Create agendas using the Purpose, Outcome and Process (POP) Model, and thorough notes must be kept for each meeting.

Privacy and Security Responsibilities
This position requires employees to manage and maintain Personal Identifiable Information (PII) and potentially Protected Health Information (PHI) for our employees. You will be responsible and accountable for maintaining the confidentiality, integrity, and availability of all PII and PHI, and to report any suspected identity or HIPAA violation or breach to our HIPAA Privacy and Security Officer.
Professional Qualifications & Experience Requirements
  • Bachelor's degree in human resources or a related field preferred; or 3-5 years of progressive Human Resources experience, with exposure to HR operations and systems required
  • Experience with HRIS systems (Paylocity strongly preferred)

Preferred Knowledge, Skills, and Abilities
  • High attention to detail with strong analytical and problem-solving skills
  • Advance Excel and HR reporting capabilities preferred
  • High attention to detail and data accuracy
  • Ability to manage confidential information with discretion and professionalism
  • Strong organizational and time management skills with the ability to meet strict deadlines
  • Ability to identify discrepancies and resolve issues efficiently and accurately
  • Strong communication and interpersonal skills with a service-oriented approach
  • Hybrid workforce experience, with in-person and remote work expectations

Technical Experience
  • Advanced user of HRIS software, Paylocity preferred.
  • Intermediate user of project management tools, Smartsheet preferred.
  • Experienced technical facilitation and meeting moderation in a hybrid model, using a variety of in-person and virtual conference platform functionalities, including Teams and Zoom.
  • Advanced Microsoft Office Suite skills (Word, Excel, Outlook, and PowerPoint). Preferred Excel skills must include proficiency with importing/exporting data, pivot tables, V-lookups, relational databases, and charts.
  • Knowledgeable use of printers, copiers, scanners, faxes, and other office equipment.

Supervisory Responsibility
This position is non-supervisory.
Personal Characteristics
  • Commitment to SEIU Healthcare IL Benefit Funds' Mission, Vision, Core Values and Common Agreements.
  • Sense of grace and humor in the face of challenges.
  • Demonstrated creative innovation to advance and align organizational culture, structure, and skills.
  • Exceptional team spirit and positive attitude, along with a high degree of integrity and sound judgment to earn and maintain employee and team confidence, engagement and morale
  • Awareness of social movements, labor movements, and political issues that impact the work and the organization.

Career Development & Continuing Education Opportunities: Yes
Benefits
SEIU Healthcare IL Benefit Funds offers comprehensive health benefits (medical, dental and vision coverage) for employees and eligible dependents, including no employee premium option for employee only; competitive compensation; generous holidays and PTO policies; and a pension retirement plan.
Diversity creates a healthier atmosphere: SEIU Healthcare IL Benefit Funds is an Equal Employment Opportunity / Affirmative Action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.
The SEIU Healthcare IL Benefit Funds vision is to create a more just and equitable society that fosters a lifetime of quality healthcare and financial security for all. We hope that our social justice values and the responsibility we take to operate a socially conscious organization align with your professional desire to contribute and serve with purpose.
Salary Description
$63,000-$73,000

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