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Office Services Assistant Jobs in Puerto Rico (NOW HIRING)

Jones Lang LaSalle IP, Inc.

Service Coordinator

Juncos, PR · On-site

$19.25 - $24.25/hr

Respond to customer inquiries related to workplace services and seating requests * Monitor and ... Proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) * Experience using ...

Cooper Companies

Administrative Assistant

Juana Diaz, PR

$17.50 - $23.50/hr

Proficiency in Microsoft Office 365 (Excel, Word, PowerPoint, Outlook, Teams), including advanced ... Flexible, proactive, and adaptable, with a strong customer-service mindset, commitment to teamwork ...

Office Depot

Retail Part Time Team Lead

Carolina, PR · On-site

$10.50/hr

... services/products offered to our customers. Retail Team Lead (PT) will utilize Office Depot ... May assist in review of cash handling, cashier, and merchandise error logs, register voids, tax ...

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Office Services Assistant information

What is an office services assistant?

Office services assistants are administrative professionals who support the daily operations of an office. Their duties typically include managing mail, maintaining office supplies, assisting with filing and document preparation, and providing general clerical support to staff and management. They help ensure that the office runs smoothly and efficiently by handling tasks that keep the workplace organized and functional.

What are the key skills and qualifications needed to thrive as an office services assistant, and why are they important?

To thrive as an Office Services Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office equipment, Microsoft Office Suite, and document management systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you stand out in this role. These skills are crucial for ensuring smooth office operations, supporting staff, and maintaining a productive work environment.

What are the most common challenges faced by office services assistants, and how can they be managed effectively?

Office Services Assistants often handle a wide range of tasks, from managing supplies and mail distribution to supporting multiple teams simultaneously. One common challenge is prioritizing competing requests, especially during busy periods. Effective time management and clear communication with supervisors help ensure tasks are completed efficiently. Additionally, adapting quickly to new office technologies and processes is important for staying productive in a dynamic work environment.

What is the difference between Office Services Assistant vs Office Clerk?

AspectOffice Services AssistantOffice Clerk
CredentialsHigh school diploma; some roles may prefer certifications in office administrationHigh school diploma; basic clerical skills
Work EnvironmentCorporate offices, administrative settingsAdministrative offices, government agencies
Job ResponsibilitiesManaging supplies, assisting with administrative tasks, maintaining office organizationData entry, filing, answering phones, basic clerical duties

Both roles support office operations but differ slightly in scope. Office Services Assistants often handle broader administrative support and office management tasks, while Office Clerks focus more on routine clerical duties. Understanding these differences can help job seekers identify the right position for their skills and career goals.

How much is an office services assistant's salary?

The average salary for an office services assistant typically ranges from $25,000 to $40,000 per year, depending on experience, location, and the size of the organization. Entry-level positions may start lower, while experienced assistants or those in larger companies can earn higher wages. Benefits and work environment also vary by employer.

What are the most commonly searched types of Office Services jobs in Puerto Rico?

The most popular types of Office Services jobs in Puerto Rico are:

What cities in Puerto Rico are hiring for Office Services Assistant jobs?

Cities in Puerto Rico with the most Office Services Assistant job openings:

What are popular job titles related to Office Services Assistant jobs in PR?

For Office Services Assistant jobs in PR, the most frequently searched job titles are:

Office Services Assistant jobs near you
Infographic showing various Office Services Assistant job openings in Puerto Rico as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 15% Part Time, and 3% Contract. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution.

Service Coordinator

Jones Lang LaSalle IP, Inc.

Juncos, PR • On-site

$19.25 - $24.25/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 10 days ago

JLL rating

8.3

Company rating: 8.3 out of 10

Based on 292 frontline employees who took The Breakroom Quiz

49th of 209 rated real estate companies

Job description

JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Position Summary
The MAC & Occupancy Coordinator supports daily workplace operations related to Moves, Adds, and Changes (MAC), occupancy coordination, and customer support activities across assigned buildings and office spaces.
This role is responsible for coordinating employee moves, supporting seat assignments, maintaining occupancy data accuracy, managing service requests/tickets, and ensuring a positive customer experience through timely operational support.
The position works closely with clients, workplace operations, facilities teams, vendors, and internal stakeholders to support efficient workplace services and day-to-day building operations.
This is an execution-focused operational support role that follows established workplace procedures, operational workflows, and occupancy coordination processes.
Key Responsibilities
Workplace Moves & Coordination
  • Coordinate employee and department moves, adds, and changes (MAC activities)
  • Support move scheduling and move execution activities
  • Prepare move communications and customer notifications
  • Track move requests and ensure timely completion
  • Coordinate with facilities, vendors, IT, and workplace teams during move activities
  • Assist with onsite move support and workplace setup activities

Occupancy & Space Support
  • Maintain accurate occupancy and seating data
  • Support workspace assignments and seat management processes
  • Assist with occupancy reporting and space utilization tracking
  • Update workplace systems and databases related to occupancy information
  • Support workspace audits and data validation activities

Customer Service & Ticket Management
  • Respond to customer inquiries related to workplace services and seating requests
  • Monitor and manage operational tickets/service requests
  • Escalate unresolved issues appropriately
  • Support SLA performance and timely resolution of requests
  • Maintain strong customer communication throughout the request lifecycle

Operational & Administrative Support
  • Prepare operational reports, trackers, and dashboards
  • Maintain documentation related to workplace operations and occupancy activities
  • Support special workplace initiatives and operational projects as needed
  • Assist leadership with reporting and coordination tasks
  • Ensure compliance with workplace operational procedures

Required Qualifications
Education
  • High School Diploma or equivalent required
  • Associate degree or coursework in Business Administration, Facilities Management, Workplace Operations, or related field preferred

Required Skills & Experience
Experience
  • 1-3 years of experience in workplace operations, facilities coordination, occupancy support, move coordination, administrative operations, customer service, or related operational support roles

Technical Skills
  • Proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint, Word)
  • Experience using ticketing systems, workplace tools, or space management systems preferred
  • Experience with Archibus, SharePoint, or similar workplace systems is a plus

Core Competencies
  • Strong organizational and coordination skills
  • Ability to manage multiple requests and priorities simultaneously
  • Strong attention to detail and data accuracy
  • Effective written and verbal communication skills
  • Customer-focused mindset
  • Ability to work within established procedures and operational processes
  • Strong teamwork and collaboration skills
  • Problem-solving and follow-up capabilities

Physical Requirements
  • Ability to regularly walk throughout buildings, office floors, and workplace areas during daily operations and move activities
  • Ability to lift, carry, or move items up to 50 lbs as needed to support workplace operational activities
  • Ability to stand, walk, bend, and move throughout the workday while supporting move coordination and occupancy activities
  • Ability to work in fast-paced operational environments with changing priorities

Work Schedule & Flexibility
  • Flexibility to support workplace moves and operational activities outside of normal business hours based on client schedules and business needs
  • May require occasional evening, weekend, or holiday work to support move activities, workplace transitions, or special operational events
  • Ability to adjust schedule as necessary to support critical workplace operations and client requirements

Preferred Qualifications
  • Experience supporting workplace moves or occupancy coordination
  • Experience working in corporate office environments
  • Familiarity with workplace service operations and customer support workflows

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Location:
On-site -Juncos, PR
If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
  • 401(k) plan with matching company contributions
  • Comprehensive Medical, Dental & Vision Care
  • Paid parental leave at 100% of salary
  • Paid Time Off and Company Holidays
  • Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Accepting applications on an ongoing basis until candidate identified.

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