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Office Services Assistant Jobs (NOW HIRING)

Akin

Office Services Assistant

Manhattan, NY

$53K/yr

We are currently seeking an Office Services Assistant in our Office Services department, reporting directly to Operations Manager. The position will reside in the New York office and will be ...

Akin

Office Services Assistant

Manhattan, NY · On-site

$53K/yr

We are currently seeking an Office Services Assistant in our Office Services department, reporting directly to Operations Manager. The position will reside in the New York office and will be ...

Akin Gump

Office Services Assistant

New York, NY · On-site

$53K/yr

We are currently seeking an Office Services Assistant in our Office Services department, reporting directly to Operations Manager. The position will reside in the New York office and will be ...

Akin Gump

Office Services Assistant

Manhattan, NY · On-site

$53K/yr

We are currently seeking an Office Services Assistant in our Office Services department, reporting directly to Operations Manager. The position will reside in the New York office and will be ...

SERVICES ON-SITE

Office Services Assistant

Miami, FL · On-site

The Office Services/Floater Assistant is responsible for providing onsite support on client sites. The ideal candidate will be a hard-working professional able to undertake a variety of office ...

ÖBB

Office Services Assistant

Austin, TX · On-site

Office Services Assistant The Austin Office of Baker Botts LLP is currently seeking an Office Services Assistant. The candidate will perform a variety of messenger and inside delivery duties to ...

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How much do office services assistant jobs pay per hour?

As of Jul 14, 2026, the average hourly pay for office services assistant in the United States is $20.46, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $24.76 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Office Services Assistant, and why are they important?

To thrive as an Office Services Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office equipment, Microsoft Office Suite, and document management systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you stand out in this role. These skills are crucial for ensuring smooth office operations, supporting staff, and maintaining a productive work environment.

How much is an office assistant paid?

The average salary for an office services assistant typically ranges from $25,000 to $40,000 per year, depending on experience, location, and the specific employer. Entry-level positions may start at lower wages, while experienced assistants or those with specialized skills can earn higher pay. Many roles also offer benefits such as paid time off and health insurance.

What are the duties of a service assistant?

An Office Services Assistant is responsible for tasks such as maintaining the cleanliness of common areas, managing mail and package deliveries, setting up meeting rooms, and providing general administrative support. They often handle basic office maintenance, supply inventory, and ensure a tidy and organized work environment.

What are office services assistants?

Office services assistants are administrative professionals who support the daily operations of an office. Their duties typically include managing mail, maintaining office supplies, assisting with filing and document preparation, and providing general clerical support to staff and management. They help ensure that the office runs smoothly and efficiently by handling tasks that keep the workplace organized and functional.

What is the difference between Office Services Assistant vs Office Clerk?

AspectOffice Services AssistantOffice Clerk
CredentialsHigh school diploma; some roles may prefer certifications in office administrationHigh school diploma; basic clerical skills
Work EnvironmentCorporate offices, administrative settingsAdministrative offices, government agencies
Job ResponsibilitiesManaging supplies, assisting with administrative tasks, maintaining office organizationData entry, filing, answering phones, basic clerical duties

Both roles support office operations but differ slightly in scope. Office Services Assistants often handle broader administrative support and office management tasks, while Office Clerks focus more on routine clerical duties. Understanding these differences can help job seekers identify the right position for their skills and career goals.

What are the duties of an office assistant?

An office services assistant performs tasks such as answering phones, greeting visitors, managing mail and supplies, organizing files, and supporting administrative functions. They often use office software and may handle scheduling or basic clerical duties to ensure smooth office operations.

What does an office assistant do?

An office services assistant performs administrative tasks such as answering phones, organizing files, managing correspondence, and supporting office operations. They often use office software like Microsoft Office and may handle tasks like scheduling and maintaining supplies to ensure smooth workflow.

What are the most common challenges faced by Office Services Assistants, and how can they be managed effectively?

Office Services Assistants often handle a wide range of tasks, from managing supplies and mail distribution to supporting multiple teams simultaneously. One common challenge is prioritizing competing requests, especially during busy periods. Effective time management and clear communication with supervisors help ensure tasks are completed efficiently. Additionally, adapting quickly to new office technologies and processes is important for staying productive in a dynamic work environment.
More about Office Services Assistant jobs
What cities are hiring for Office Services Assistant jobs? Cities with the most Office Services Assistant job openings:
What are the most commonly searched types of Office Services jobs? The most popular types of Office Services jobs are:
What states have the most Office Services Assistant jobs? States with the most job openings for Office Services Assistant jobs include:
What are popular job titles related to Office Services Assistant jobs? For Office Services Assistant jobs, the most frequently searched job titles are:
Office Services Assistant jobs near you
Infographic showing various Office Services Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $42,559 per year, or $20.5 per hour.

Office Services Assistant

J.F. Shea Family of Companies

Aliso Viejo, CA • On-site

$23.95 - $26.34/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 3 days ago

New

Job description

Employment Status:
Full Time
Pay Range:
$23.95-$26.34
Dept.:
Office Services
Job Scope
The Office Services Assistant supports the daily operations of office management by providing general, administrative, accounting and support duties. This includes reception, clerical and light accounting support, handling mail/overnight delivery, ordering and stocking of office and kitchen supplies, and coordinating office equipment maintenance. The Office Services Assistant communicates with internal/external customers and vendors and performs administrative support to other departments as needed. The pay range for the position is 23.95 - $26.34/hourly and the Office Services Assistant is also eligible to participate in the discretionary annual bonus plan. JF Shea offers a competitive benefit package including, PTO, paid holidays, medical, dental, vision, 401K, disability, life insurance.
The Office Services Assistant, as with all Shea team members, is expected to conduct himself/herself in a professional manner that is consistent with Shea Core Values and the Business Ethics, Employee Conduct and Confidentiality policy.
Job Duties

  • Provides outstanding customer service to internal/external customers.
  • Supports day-to-day operations of office management.
  • Provides administrative and clerical support.
  • Receives, sorts, stamps, distributes incoming/outgoing mail.
  • Orders, stocks, and distributes office and kitchen supplies.
  • Processes overnight shipping.
  • Processes credit card reconciliations.
  • Reviews, reconciles, and processes invoices in an accurate and timely manner. Ensures that proper back-up documents are received, approved, and coded. Submits invoices for approval.
  • Assists with coordination of events, set up and clean up.
  • Answers incoming telephone calls from internal and external customers. Responds to and directs requests as appropriate.
  • Assists with product research, vendor negotiations, bids, and contracts.
  • Sets up and maintains vendor files and tracks service agreements and vendor information.
  • Maintains office equipment, troubleshoots, and places service calls. Assists in set-up and clean-up of lobby, kitchen, and conference/training rooms for meetings and events.
  • Provides reception coverage as needed.
  • Heavy lifting is required. This position requires ability to lift up to 50lbs., climbing a step ladder, working with a dolly and continual movement throughout the office.
  • Completes special projects and performs other duties as assigned.
Technical/Professional Knowledge (Knowledge/Skills, Education, and Experience)
  • Effective written and oral communication skills.
  • Exceptional customer service skills.
  • Time management and organization skills.
  • Planning and organizational skills.
  • Ability to develop collaborative relationships with associates and vendors.
  • Adaptable, high energy and a positive "Can-Do" attitude.
  • Ability to work independently.
  • Takes initiative.
  • Understanding of accounting principles and budget process a plus. Ability to read and interpret numerical information.
  • Has experience supporting executives in a professional environment.
  • Computer proficient with MS Office.
  • Some knowledge of postal /shipping equipment and multi-line phone system preferred.
  • High School diploma or equivalent. College degree preferred.
Desired Competencies
  • Reliable and punctual
  • Ability to work independently
  • Planning and organizing skills
  • Time management skills
  • Customer focus
  • Excellent communication skills
  • Flexibility/adaptability
  • Detail oriented
  • Proactive and ability to anticipate needs

Work Environment
The Office Services Assistant works in a professional office environment and interfaces with external/internal customers, vendors, sub-contractors, and tenants on a regular basis. Work hours are usually scheduled from Monday through Friday from 8:00 a.m. - 5:00 p.m. However, the Office Services Assistant should be flexible with availability depending on the needs of the department. The Office Services Assistant will maintain professionalism at all times.
Physical Requirements
While performing the duties of this job, the employee is frequently required to deliver and receive packages, climb step ladder, pull, push cart/dolly. May be required to lift and/or move up to 50 lbs.
Shea Properties is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor.
EOE/M/F/D/V

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