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Office Services Assistant Jobs (NOW HIRING)

SPS North America

Office Services Assistant

Houston, TX · On-site

$20/hr

Office Service Assistant Location: Houston, TX 77002 Job Type: Full-time Schedule: 9:00 am - 6:00 pm Employment Type: Full-time | Onsite We're looking for a reliable, energetic Office Service ...

Aldridge Pite LLP

Office Services Assistant

San Diego, CA · On-site

$18 - $22/hr

The Full-Time Office Services Assistant will utilize general office skills to provide day-to-day assistance to maintain the overall functionality of the mail processing department. Specific Duties ...

Kennedys

Office Services Assistant

Seattle, WA · On-site

$57K - $62K/yr

Kennedys, a growing global law firm specializing in insurance coverage/defense law seeks a full-time Office Services Assistant to join our Seattle office. Duties include support of office services ...

Carlyle

Office Services Assistant

New York, NY · On-site

$50K - $55K/yr

The office services assistant must be able to prioritize multiple assignments, have outstanding organizational skills, be conscientious, reliable, and efficient, have the ability to lift heavy ...

Ulta Beauty

Office Services Assistant

Bolingbrook, IL · On-site

$15 - $20.91/hr

The Office Services Assistant provides workplace services to increase productivity and organizational effectiveness for our corporate office supporting our corporate facilities team. This role is at ...

Baker Botts Llp

Office Services Assistant

Austin, TX · On-site

The Austin Office of Baker Botts LLP is currently seeking an Office Services Assistant. The candidate will perform a variety of messenger and inside delivery duties to ensure timely distribution of ...

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How much do office services assistant jobs pay per hour?

As of Aug 3, 2026, the average hourly pay for office services assistant in the United States is $20.46, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $24.76 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an office services assistant, and why are they important?

To thrive as an Office Services Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office equipment, Microsoft Office Suite, and document management systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you stand out in this role. These skills are crucial for ensuring smooth office operations, supporting staff, and maintaining a productive work environment.

What work does an office services assistant do?

An office services assistant performs tasks such as managing office supplies, handling mail and deliveries, maintaining cleanliness, and supporting administrative functions. They often use basic office equipment and may assist with organizing meetings or maintaining records to ensure smooth office operations.

How much is an office services assistant's salary?

The average salary for an office services assistant typically ranges from $25,000 to $40,000 per year, depending on experience, location, and the size of the organization. Entry-level positions may start lower, while experienced assistants or those in larger companies can earn higher wages. Benefits and work environment also vary by employer.

What is an office services assistant?

Office services assistants are administrative professionals who support the daily operations of an office. Their duties typically include managing mail, maintaining office supplies, assisting with filing and document preparation, and providing general clerical support to staff and management. They help ensure that the office runs smoothly and efficiently by handling tasks that keep the workplace organized and functional.

What is the difference between Office Services Assistant vs Office Clerk?

AspectOffice Services AssistantOffice Clerk
CredentialsHigh school diploma; some roles may prefer certifications in office administrationHigh school diploma; basic clerical skills
Work EnvironmentCorporate offices, administrative settingsAdministrative offices, government agencies
Job ResponsibilitiesManaging supplies, assisting with administrative tasks, maintaining office organizationData entry, filing, answering phones, basic clerical duties

Both roles support office operations but differ slightly in scope. Office Services Assistants often handle broader administrative support and office management tasks, while Office Clerks focus more on routine clerical duties. Understanding these differences can help job seekers identify the right position for their skills and career goals.

What qualifications do you need to be an office services assistant?

To become an office services assistant, a high school diploma or equivalent is typically required. Strong organizational, communication, and computer skills are important, and familiarity with office equipment and software such as Microsoft Office is often preferred. Some positions may also require previous experience in administrative or clerical roles.

What are the most common challenges faced by office services assistants, and how can they be managed effectively?

Office Services Assistants often handle a wide range of tasks, from managing supplies and mail distribution to supporting multiple teams simultaneously. One common challenge is prioritizing competing requests, especially during busy periods. Effective time management and clear communication with supervisors help ensure tasks are completed efficiently. Additionally, adapting quickly to new office technologies and processes is important for staying productive in a dynamic work environment.
More about Office Services Assistant jobs
What cities are hiring for Office Services Assistant jobs? Cities with the most Office Services Assistant job openings:
What are the most commonly searched types of Office Services jobs? The most popular types of Office Services jobs are:
What states have the most Office Services Assistant jobs? States with the most job openings for Office Services Assistant jobs include:
What are popular job titles related to Office Services Assistant jobs? For Office Services Assistant jobs, the most frequently searched job titles are:
Office Services Assistant jobs near you
Infographic showing various Office Services Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $42,559 per year, or $20.5 per hour.

Office Services Assistant

J.F. Shea Family of Companies

Aliso Viejo, CA • On-site

$23.95 - $26.34/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 26 days ago

Job description

Employment Status:
Full Time
Pay Range:
$23.95-$26.34
Dept.:
Office Services
Job Scope
The Office Services Assistant supports the daily operations of office management by providing general, administrative, accounting and support duties. This includes reception, clerical and light accounting support, handling mail/overnight delivery, ordering and stocking of office and kitchen supplies, and coordinating office equipment maintenance. The Office Services Assistant communicates with internal/external customers and vendors and performs administrative support to other departments as needed. The pay range for the position is 23.95 - $26.34/hourly and the Office Services Assistant is also eligible to participate in the discretionary annual bonus plan. JF Shea offers a competitive benefit package including, PTO, paid holidays, medical, dental, vision, 401K, disability, life insurance.
The Office Services Assistant, as with all Shea team members, is expected to conduct himself/herself in a professional manner that is consistent with Shea Core Values and the Business Ethics, Employee Conduct and Confidentiality policy.
Job Duties
  • Provides outstanding customer service to internal/external customers.
  • Supports day-to-day operations of office management.
  • Provides administrative and clerical support.
  • Receives, sorts, stamps, distributes incoming/outgoing mail.
  • Orders, stocks, and distributes office and kitchen supplies.
  • Processes overnight shipping.
  • Processes credit card reconciliations.
  • Reviews, reconciles, and processes invoices in an accurate and timely manner. Ensures that proper back-up documents are received, approved, and coded. Submits invoices for approval.
  • Assists with coordination of events, set up and clean up.
  • Answers incoming telephone calls from internal and external customers. Responds to and directs requests as appropriate.
  • Assists with product research, vendor negotiations, bids, and contracts.
  • Sets up and maintains vendor files and tracks service agreements and vendor information.
  • Maintains office equipment, troubleshoots, and places service calls. Assists in set-up and clean-up of lobby, kitchen, and conference/training rooms for meetings and events.
  • Provides reception coverage as needed.
  • Heavy lifting is required. This position requires ability to lift up to 50lbs., climbing a step ladder, working with a dolly and continual movement throughout the office.
  • Completes special projects and performs other duties as assigned.

Technical/Professional Knowledge (Knowledge/Skills, Education, and Experience)
  • Effective written and oral communication skills.
  • Exceptional customer service skills.
  • Time management and organization skills.
  • Planning and organizational skills.
  • Ability to develop collaborative relationships with associates and vendors.
  • Adaptable, high energy and a positive "Can-Do" attitude.
  • Ability to work independently.
  • Takes initiative.
  • Understanding of accounting principles and budget process a plus. Ability to read and interpret numerical information.
  • Has experience supporting executives in a professional environment.
  • Computer proficient with MS Office.
  • Some knowledge of postal /shipping equipment and multi-line phone system preferred.
  • High School diploma or equivalent. College degree preferred.

Desired Competencies
  • Reliable and punctual
  • Ability to work independently
  • Planning and organizing skills
  • Time management skills
  • Customer focus
  • Excellent communication skills
  • Flexibility/adaptability
  • Detail oriented
  • Proactive and ability to anticipate needs

Work Environment
The Office Services Assistant works in a professional office environment and interfaces with external/internal customers, vendors, sub-contractors, and tenants on a regular basis. Work hours are usually scheduled from Monday through Friday from 8:00 a.m. - 5:00 p.m. However, the Office Services Assistant should be flexible with availability depending on the needs of the department. The Office Services Assistant will maintain professionalism at all times.
Physical Requirements
While performing the duties of this job, the employee is frequently required to deliver and receive packages, climb step ladder, pull, push cart/dolly. May be required to lift and/or move up to 50 lbs.
Shea Properties is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor.
EOE/M/F/D/V

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