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Office Services Assistant Jobs (NOW HIRING)

Metasys Technologies

Office Services

Alpharetta, GA · On-site

Set up conference rooms and meeting spaces, including moving tables, chairs, and whiteboards. * Assist with company events and office moves. * Maintain service logs, inventory records, and supply ...

K2services

Office Services Associate

San Francisco, CA · On-site

$28 - $29/hr

Process incoming and outgoing mail, packages, and courier deliveries (FedEx, UPS, messenger services) * Assist with shipping, receiving, and distribution of materials across the office Conference ...

The MCS Group, Inc.

Office Services

Philadelphia, PA · On-site

$19 - $19.50/hr

The Legal Office Services Specialist must be highly motivated, customer focused and capable of ... Be able to coordinate and assist in reprographic requests * Follow all safety requirements.

The MCS Group, Inc.

Office Services

Philadelphia, PA

$19 - $19.50/hr

The Legal Office Services Specialist must be highly motivated, customer focused and capable of ... Be able to coordinate and assist in reprographic requests * Follow all safety requirements.

The MCS Group, Inc.

Office Services

Philadelphia, PA

$19 - $19.50/hr

The Legal Office Services Specialist must be highly motivated, customer focused and capable of ... Be able to coordinate and assist in reprographic requests * Follow all safety requirements.

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How much do office services assistant jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for office services assistant in the United States is $20.46, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $24.76 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an office services assistant, and why are they important?

To thrive as an Office Services Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office equipment, Microsoft Office Suite, and document management systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you stand out in this role. These skills are crucial for ensuring smooth office operations, supporting staff, and maintaining a productive work environment.

What work does an office services assistant do?

An office services assistant performs tasks such as managing office supplies, handling mail and deliveries, maintaining cleanliness, and supporting administrative functions. They often use basic office equipment and may assist with organizing meetings or maintaining records to ensure smooth office operations.

How much is an office services assistant's salary?

The average salary for an office services assistant typically ranges from $25,000 to $40,000 per year, depending on experience, location, and the size of the organization. Entry-level positions may start lower, while experienced assistants or those in larger companies can earn higher wages. Benefits and work environment also vary by employer.

What is an office services assistant?

Office services assistants are administrative professionals who support the daily operations of an office. Their duties typically include managing mail, maintaining office supplies, assisting with filing and document preparation, and providing general clerical support to staff and management. They help ensure that the office runs smoothly and efficiently by handling tasks that keep the workplace organized and functional.

What is the difference between Office Services Assistant vs Office Clerk?

AspectOffice Services AssistantOffice Clerk
CredentialsHigh school diploma; some roles may prefer certifications in office administrationHigh school diploma; basic clerical skills
Work EnvironmentCorporate offices, administrative settingsAdministrative offices, government agencies
Job ResponsibilitiesManaging supplies, assisting with administrative tasks, maintaining office organizationData entry, filing, answering phones, basic clerical duties

Both roles support office operations but differ slightly in scope. Office Services Assistants often handle broader administrative support and office management tasks, while Office Clerks focus more on routine clerical duties. Understanding these differences can help job seekers identify the right position for their skills and career goals.

What qualifications do you need to be an office services assistant?

To become an office services assistant, a high school diploma or equivalent is typically required. Strong organizational, communication, and computer skills are important, and familiarity with office equipment and software such as Microsoft Office is often preferred. Some positions may also require previous experience in administrative or clerical roles.

What are the most common challenges faced by office services assistants, and how can they be managed effectively?

Office Services Assistants often handle a wide range of tasks, from managing supplies and mail distribution to supporting multiple teams simultaneously. One common challenge is prioritizing competing requests, especially during busy periods. Effective time management and clear communication with supervisors help ensure tasks are completed efficiently. Additionally, adapting quickly to new office technologies and processes is important for staying productive in a dynamic work environment.
More about Office Services Assistant jobs
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Office Services Assistant jobs near you
Infographic showing various Office Services Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 17% Part Time, 1% Temporary, and 4% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $42,559 per year, or $20.5 per hour.

IP IDS Assistant / Office Services Assistant

Clark & Elbing

Boston, MA • On-site

$42K - $45K/yr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 4 days ago

Job description

Scientists at law.
Clark+Elbing is a top-tier intellectual property (IP) law firm focused on protecting and promoting innovations in life science, chemistry, devices, and diagnostics. Founded in 1996, our firm is known for its premier patent practice and its team of IP attorneys and Ph.D.-level scientists at the forefront of scientific innovation.
We are seeking a highly detail-oriented Information Disclosure Statement (IDS) Assistant to join our Boston office. This will be a hybrid role that combines responsibilities from our IDS team and our Office Services department. It is an excellent entry-level opportunity for individuals interested in patent law, legal operations, and the inner workings of a leading IP law firm. Training in patent law is provided.
This position is full-time and requires a few days' onsite. The starting salary range is $42,000 - $45,000. This range does not represent potential future increases or promotions. Entry-level hires are given the opportunity for reviews regularly and often as early as 6 months into their tenure with the firm.
Responsibilities May Include:
IDS & Patent Support

  • Prepare Information Disclosure Statements (IDSs) and submit for review.
  • Review IDS filings, including transmittal letters, U.S. and foreign patent documents, and non-patent literature citations.
  • Provide feedback on IDS pre-check and post-check procedures.
  • Proofread issued U.S. patents and pre-grant publications.
  • Prepare Requests for Certificates of Correction.
  • Maintain dockets for proofreading actions and IDS pre- and post-filing reviews.
  • Manage patent literature and upload information to internal databases.
  • Handle sensitive and confidential documents, often time-sensitive in nature.
  • Assist Legal Administrative Assistants and other staff as needed.
Office Services & Administrative Support
  • Answer and route incoming phone calls; welcome guests and provide hospitality.
  • Log, scan, and distribute incoming and outgoing mail, packages, faxes, and daily USPTO correspondence.
  • Coordinate outgoing mail, including preparing labels and delivering urgent packages to USPS or other carriers.
  • Order and stock office, kitchen, and printer supplies.
  • Maintain conference rooms, kitchen, and common areas in a clean and orderly manner.
  • Manage guest access, conference room reservations, and meeting technology setup.
  • Obtain patent publications, journal articles, and trademark information as requested.
  • Perform office errands such as bank deposits and obtaining apostilles.
  • Provide light cleaning tasks such as spot cleaning floors, clearing expired food, and breaking down boxes.
  • Submit building maintenance or security access requests.
  • Schedule courier pickups and deliveries.
  • Arrange catering and assist with setup and breakdown for meetings and events.
  • Assist with onboarding and offboarding employees.
  • Handle large print jobs and document assembly requests.
  • Support Practice Systems with client file transfers and preparation of paper filings.
  • Oversee daily document mailing requests, including checklists and CPI updates.
  • Monitor the Office Services inbox and assist all departments as needed.
Skill + Ability Requirements:
  • Meticulous attention to detail, strong organization, and excellent time management.
  • Excellent spelling, grammar, and written/oral communication skills.
  • Professional demeanor, diplomacy, and strong customer service orientation.
  • Ability to work independently and collaboratively with all levels of firm personnel.
  • Ability to adapt to changing priorities with flexibility and appropriate urgency.
  • Strong interpersonal skills and ability to multitask effectively.
  • Excellent computer skills, including proficiency with Microsoft Office; familiarity with iManage and CPI preferred.
  • Ability to lift up to 30 lbs. regularly.
  • Bachelor's degree required; cum laude designation preferred.
  • Legal office experience preferred but not required; training in patent law is provided.
Working Conditions
  • On-site office environment in Boston.
  • Expected to work the hours necessary to fulfill responsibilities; occasional additional hours may be required based on workload.
  • This description outlines the general nature of the role and is not an exhaustive list of all duties or requirements. Reasonable accommodations may be made as required by law.
Benefits Include:
  • Hybrid Schedule
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Flexible Spending Account
  • Health Reimbursement Account
  • Health Savings Account
  • 401(k) plan
  • Safe Harbor 401(k) contribution
  • Profit Sharing 401(k) contribution
  • Disability and Life Insurance
  • Parental and Family Leave
  • Commuting benefits
  • Paid Time Off

Clark+Elbing LLP is an Equal Opportunity Employer committed to providing all employees with a work environment that is respectful, professional, and inclusive. We prohibit discrimination and harassment of any kind based on race, sex/gender, age, religion, sexual orientation, gender identity or expression, national origin, disability, genetics, pregnancy, veteran status or any other protected characteristic as outlined by federal, state, or local laws.

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