Benefits available for full-time employee, however position is flexible with the option of part time hours (30 +/week) for the right candidate. Position requires good planning and attention to detail. Experience in planning or event management preferred but not required. Those with K-12 education experience encouraged to apply.
1.Assist with CRM database entry as outlined by the Director of Member Engagement.
- Provide reports as needed.
2.Manage duties for Events:
- Manage communication with presenters to ensure materials and handouts for events, not associated with another department, are printed, organized, and sent to the events.
- Ensure all materials are loaded and unloaded for events.
- Manage evaluations after events. Review evaluations with Director of Member Engagement for improvements on future events.
- Send appropriate invitations and thank you letters/emails for events.
3.Manage the planning, organizing, and successful completion of Conferences and NASB workshops, as needed by the Director of Member Engagement
- Set up and open/close registrations in the CRM Portal.
- Select menu for events while keeping budget in mind.
- Manage staff travel arrangements.
- Provide content for registration mailer through the CRM Portal.
- Ensure special guests/Senators receive invitations, as needed.
- Monitor registrations and adjust memberwide communications to encourage timely registrations.
- Print and assemble badges for each event for participants and vendors.
- Manage onsite activities for the events.
- Manage postevent invoices.
4.Assist Director of Member Engagement with coordination and execution of the State Education Conference.
- Create reports for Conference proposal process.
- Attend Conference planning meeting.
- Setup and monitor registrations in CRM.
- Lead badge assembly.
- Manage handout posting process.
- Manage projector use onsite.
- Comanage onsite activities.
5.Oversee supplies inventory and maintain budget allowances within preset limits.
6.Maintain event registration reports & binder
ENGAGEMENT ASSOCIATE ESSENTIAL FUNCTIONS1.Provide administrative support for Membership Drive
- Assemble Membership Drive documents
- Manage the distribution of Membership Drive documents
2.Track the distribution of annual Membership Guides
3.Provide administrative support for Director of Member Engagement