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Medical Records Entry Level Jobs in Indiana (NOW HIRING)

Datavant

Health Information Specialist I

Decatur, IN

$96K - $96K/yr

... is an entry level position responsible for processing all release of information (ROI), specifically medical record requests, in a timely and efficient manner ensuring accuracy and providing ...

Datavant

Health Information Specialist I

Huntington, IN

$94K - $95K/yr

... is an entry level position responsible for processing all release of information (ROI), specifically medical record requests, in a timely and efficient manner ensuring accuracy and providing ...

Datavant

Health Information Specialist I

Bluffton, IN

$90K - $90K/yr

... is an entry level position responsible for processing all release of information (ROI), specifically medical record requests, in a timely and efficient manner ensuring accuracy and providing ...

Datavant

IN

$96K - $96K/yr

... is an entry level position responsible for processing all release of information (ROI), specifically medical record requests, in a timely and efficient manner ensuring accuracy and providing ...

Datavant

Health Information Specialist I

Auburn, IN

$92K - $93K/yr

... is an entry level position responsible for processing all release of information (ROI), specifically medical record requests, in a timely and efficient manner ensuring accuracy and providing ...

Datavant

Health Information Specialist I

Fort Wayne, IN · On-site

$91K - $91K/yr

... is an entry level position responsible for processing all release of information (ROI), specifically medical record requests, in a timely and efficient manner ensuring accuracy and providing ...

Datavant

Health Information Specialist I

Fort Wayne, IN

$98K - $98K/yr

... is an entry level position responsible for processing all release of information (ROI), specifically medical record requests, in a timely and efficient manner ensuring accuracy and providing ...

Datavant

Health Information Specialist I

Columbia City, IN

$91K - $91K/yr

... is an entry level position responsible for processing all release of information (ROI), specifically medical record requests, in a timely and efficient manner ensuring accuracy and providing ...

Datavant

Health Information Specialist I

Fort Wayne, IN · On-site

$98K - $98K/yr

... is an entry level position responsible for processing all release of information (ROI), specifically medical record requests, in a timely and efficient manner ensuring accuracy and providing ...

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All JobsMedical Records JobsMedical Records Entry Level JobsMedical Records Entry Level Jobs in Indiana

Medical Records Entry Level information

See Indiana salary details

$9

$16

$24

How much do medical records entry level jobs pay per hour?

As of Aug 30, 2026, the average hourly pay for medical records entry level in Indiana is $16.59, according to ZipRecruiter salary data. Most workers in this role earn between $14.42 and $16.90 per hour, depending on experience, location, and employer.

What is a medical records entry level?

A Medical Records Entry Level job involves organizing, managing, and maintaining patient health records in a healthcare setting. Responsibilities typically include data entry, updating electronic health records (EHR), filing documents, and ensuring compliance with privacy regulations like HIPAA. This role requires attention to detail, basic computer skills, and an understanding of medical terminology. It is an excellent starting position for those interested in healthcare administration or medical information management.

What does a typical day look like for someone in an entry-level medical records position?

In an entry-level medical records role, your typical day involves verifying and entering patient information into electronic health record systems, scanning and filing documents, and supporting medical staff in locating records as needed. You may spend part of your day responding to record requests from authorized personnel and auditing files to ensure accuracy and compliance. The environment is usually office-based and detail-oriented, with opportunities to interact with healthcare providers and administrative staff. Over time, you can gain exposure to more advanced records management tasks, offering potential for career growth within healthcare administration.

What are the key skills and qualifications needed to thrive in the medical records entry level position, and why are they important?

To thrive as a Medical Records Entry Level employee, you should have strong attention to detail, organizational skills, and a high school diploma or equivalent. Familiarity with electronic health records (EHR) systems, basic computer programs, and sometimes HIPAA certification is often necessary. Excellent communication, discretion, and the ability to work independently or within a team are important soft skills. These abilities help ensure accurate and confidential management of sensitive patient information, supporting efficient healthcare operations.

What are the most commonly searched types of Medical Records jobs in Indiana?

The most popular types of Medical Records jobs in Indiana are:

What are popular job titles related to Medical Records Entry Level jobs in Indiana?

For Medical Records Entry Level jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Medical Records Entry Level jobs in Indiana look for?

The top searched job categories for Medical Records Entry Level jobs in Indiana are:

What cities in Indiana are hiring for Medical Records Entry Level jobs?

Cities in Indiana with the most Medical Records Entry Level job openings:

Medical Records Entry Level jobs near you
Infographic showing various Medical Records Entry Level job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 16% Part Time, and 6% Contract. Highlights an 90% Physical, 1% Hybrid, and 9% Remote job distribution, with an average salary of $34,516 per year, or $16.6 per hour.

Health Information Specialist I

Decatur, IN

Datavant
Software Development • 51 - 200 employees

7.1

Company rating: 7.1 out of 10

Based on 103 frontline employees who took The Breakroom Quiz

149th of 226 rated it services

People enjoy working here

Good employer

Recommended by parents

Learn more about Datavantexternal

$96K - $96K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 10 days ago

Job description

Datavant is the data collaboration platform trusted for healthcare. Guided by our mission to make the world's health data secure, accessible and actionable, we provide critical data solutions for organizations across the healthcare ecosystem - including providers, health plans, researchers, and life sciences companies. From fulfilling a single patient's request for their medical records to powering the AI revolution in healthcare, Datavanters are building the future of how data is connected and used to improve health. 
By joining Datavant today, you're stepping onto a driven and highly collaborative team that is passionate about creating transformative change in healthcare.

This is an entry level position responsible for processing all release of information (ROI), specifically medical record requests, in a timely and efficient manner ensuring accuracy and providing customers with the highest quality product and customer service. Associates must at all times safeguard and protect the patient's right to privacy by ensuring that only authorized individuals have access to the patient's medical information and that all releases of information are in compliance with the request, authorization, company policy and HIPAA regulations.

Position Highlights

This is a Onsite role in in Fort Wayne, IN

  • Full Time: Monday-Friday 7:00 AM - 3:30 PM EST
  • Release Of Information processing
  • Managing Incoming/outgoing faxes
  • Assisting with patient walk-in
  • Ability working in a high-volume environment.
  • Processing medical record requests such as: Insurance requests, DDS Requests, Workers Comp Request, Subpoenas 
  • Documenting information in multiple platforms using two computer monitors. 
  • Proficient in Microsoft office (including Word and Excel)

Preferred Skills

  • Knowledge of HIPAA and medical terminology 
  • Familiar with different EHR and Billing Systems 
  • Experience working with subpoenas 

We offer: 

  • Comprehensive onsite/virtual training program followed by job shadowing with an assigned mentor
  • Company equipment will be provided to you (including computer, monitor, virtual phone, etc.) 
  • Full Benefits: PTO, Health, Vision, and Dental Insurance and 401k Savings Plan and tuition Assistance 

You will:

  • Receive and process requests for patient health information in accordance with Company and Facility policies and procedures.

  • Maintain confidentiality and security with all privileged information.

  • Maintain working knowledge of Company and facility software.

  • Adhere to the Company's and Customer facilities Code of Conduct and policies.

  • Inform manager of work, site difficulties, and/or fluctuating volumes.

  • Assist with additional work duties or responsibilities as evident or required.

  • Consistent application of medical privacy regulations to guard against unauthorized disclosure.

  • Responsible for managing patient health records.

  • Responsible for safeguarding patient records and ensuring compliance with HIPAA standards.

  • Prepares new patient charts, gathering documents and information from paper sources and/or electronic health record.

  • Ensures medical records are assembled in standard order and are accurate and complete.

  • Creates digital images of paperwork to be stored in the electronic medical record.

  • Responds to requests for patient records, both within the facility and by external sources, retrieving them and transmitting them appropriately.

  • Answering of inbound/outbound calls.

  • May assist with patient walk-ins.

  • May assist with administrative duties such as handling faxes, opening mail, and data entry.

  • Must meet productivity expectations as outlined at specific site.

  • May schedules pick-ups.

  • Other duties as assigned.

What you will bring to the table: 

  • High School Diploma or GED.

  • Ability to commute between locations as needed.

  • Able to work overtime during peak seasons when required.

  • Basic computer proficiency.

  • Comfortable utilizing phones, fax machine, printers, and other general office equipment on a regular basis.

  • Professional verbal and written communication skills in the English language.

  • Detail and quality oriented as it relates to accurate and compliant information for medical records.

  • Strong data entry skills.

  • Must be able to work with minimum supervision responding to changing priorities and role needs.

  • Ability to organize and manage multiple tasks.

  • Able to respond to requests in a fast-paced environment.

Bonus points if:

  • Experience in a healthcare environment.

  • Previous production/metric-based work experience.

  • Customer service experience.

  • Ability to build relationships with on-site clients and customers.

  • Comfortable bringing new ideas, process improvement suggestions, and feedback to internal stakeholders.

To ensure the safety of patients and staff, many of our clients require post-offer health screenings and proof and/or completion of various vaccinations such as the flu shot, Tdap, COVID-19, etc. Any requests to be exempted from these requirements will be reviewed by Datavant Human Resources and determined on a case-by-case basis. Depending on the state in which you will be working, exemptions may be available on the basis of disability, medical contraindications to the vaccine or any of its components, pregnancy or pregnancy-related medical conditions, and/or religion.
This job is not eligible for employment sponsorship.
Datavant is committed to a work environment free from job discrimination. We are proud to be an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status. To learn more about our commitment, please review our EEO Commitment Statement here. Know Your Rights, explore the resources available through the EEOC for more information regarding your legal rights and protections. In addition, Datavant does not and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay. 
At the end of this application, you will find a set of voluntary demographic questions. If you choose to respond, your answers will be anonymous and will help us identify areas for improvement in our recruitment process. (We can only see aggregate responses, not individual ones. In fact, we aren't even able to see whether you've responded.) Responding is entirely optional and will not affect your application or hiring process in any way.
Datavant is committed to working with and providing reasonable accommodations to individuals with physical and mental disabilities. If you need an accommodation while seeking employment, please request it here, by selecting the 'Interview Accommodation Request' category. You will need your requisition ID when submitting your request, you can find instructions for locating it here. Requests for reasonable accommodations will be reviewed on a case-by-case basis.

For more information about how we collect and use your data, please review our Privacy Policy.

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