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Medical Records Assistant Jobs in Indiana (NOW HIRING)

Deaconess

Medical Records Specialist III

Evansville, IN · On-site

$16.07 - $22.50/hr

What You'll Do: * Assist all areas of the Medical Records Department with processing, maintaining, and retrieving patient information. • Ensure medical records are handled accurately, securely, and ...

Deaconess

Medical Records Specialist III

Evansville, IN · On-site

What You'll Do: * Assist all areas of the Medical Records Department with processing, maintaining, and retrieving patient information. * Ensure medical records are handled accurately, securely, and ...

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Medical Records Assistant information

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How much do medical records assistant jobs pay per hour?

As of Aug 5, 2026, the average hourly pay for medical records assistant in Indiana is $20.93, according to ZipRecruiter salary data. Most workers in this role earn between $15.58 and $22.64 per hour, depending on experience, location, and employer.

What are some common challenges medical records assistants face when managing patient information, and how can they be addressed?

Medical Records Assistants often encounter challenges such as handling a high volume of records, maintaining strict patient confidentiality, and ensuring accuracy when entering or updating data. Adapting to new electronic health record (EHR) systems and staying current with regulations like HIPAA can also be demanding. To address these challenges, it's important to develop strong organizational skills, stay detail-oriented, and participate in ongoing training related to data privacy and EHR technology.

What are the key skills and qualifications needed to thrive as a medical records assistant, and why are they important?

To thrive as a Medical Records Assistant, you need attention to detail, organizational skills, and a basic understanding of medical terminology, usually supported by a high school diploma or equivalent. Familiarity with electronic health record (EHR) systems, data entry software, and privacy regulations such as HIPAA is typically required. Strong communication, discretion, and the ability to manage confidential information help set top performers apart. These skills ensure accurate record-keeping, support compliance, and contribute to efficient healthcare operations.

What is the difference between Medical Records Assistant vs Medical Secretary?

AspectMedical Records AssistantMedical Secretary
CredentialsHigh school diploma; certification often preferredHigh school diploma; administrative certifications optional
Work EnvironmentHospitals, clinics, healthcare facilities focusing on record managementDoctors' offices, clinics, hospitals handling scheduling and administrative tasks
Primary ResponsibilitiesManaging patient records, data entry, maintaining confidentialityScheduling appointments, managing correspondence, handling phone calls

While both roles support healthcare operations, Medical Records Assistants focus on managing and maintaining patient records, whereas Medical Secretaries handle administrative tasks like scheduling and communication. Both positions require strong organizational skills and familiarity with healthcare environments, but their core duties differ significantly.

What does a medical records assistant do?

A medical records assistant works with the organization, management, and tracking of patient healthcare records. Your other duties are ensuring that filing and record keeping procedures and systems are in compliance with all health privacy laws and facility policies. The qualifications for this career include a mix of job experience and skills. You should have a high school diploma or GED certificate, previous work in a clerical position, and familiarity with medical records and coding.

What is a medical records assistant?

Medical Records Assistants are healthcare professionals responsible for organizing, managing, and maintaining patient health records. They ensure that all medical documentation is accurate, up-to-date, and securely stored, either in electronic health record (EHR) systems or paper files. These assistants also handle requests for medical information, help with data entry, and support healthcare staff by providing access to necessary records while complying with privacy laws like HIPAA. Their work is crucial for the smooth operation of hospitals, clinics, and other healthcare facilities.
More about Medical Records Assistant jobs
What are the most commonly searched types of Medical Records jobs in Indiana? The most popular types of Medical Records jobs in Indiana are:
What are popular job titles related to Medical Records Assistant jobs in Indiana? For Medical Records Assistant jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Medical Records Assistant jobs in Indiana look for? The top searched job categories for Medical Records Assistant jobs in Indiana are:
What cities in Indiana are hiring for Medical Records Assistant jobs? Cities in Indiana with the most Medical Records Assistant job openings:
Medical Records Assistant jobs near you
Infographic showing various Medical Records Assistant job openings in Indiana as of July 2026, with employment types broken down into 1% As Needed, 78% Full Time, 17% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,533 per year, or $20.9 per hour.

Receptionist / Medical Records Clerk

Woodland Manor Nursing and Rehab

Elkhart, IN

$16 - $18/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 8 days ago

Job description

Receptionist / Medical Records Clerk
Location: Woodland Manor | Elkhart, IN
Position Type: Full-Time

Woodland Manor is seeking a dependable and professional Receptionist / Medical Records Clerk to join our skilled nursing facility in Elkhart, IN. This position serves as the first point of contact for residents, families, visitors, and staff while also supporting the facility with medical records management and administrative duties.

The ideal candidate will be organized, customer-focused, and able to manage multiple responsibilities in a fast-paced healthcare environment.ShiftFull-Time
8:00 AM – 5:00 PM

Rate: $16/hr - $18/hr

Position Summary

The primary purpose of this role is to provide front desk reception services and support medical records operations. Responsibilities include answering phones, greeting visitors, maintaining resident records, and assisting with general administrative and office tasks to ensure smooth daily operations.

Key ResponsibilitiesReceptionist Duties

  • Answer and direct incoming phone calls in a professional and timely manner

  • Greet residents, families, visitors, and vendors while maintaining a welcoming and professional front desk environment

  • Assist with directing visitors to appropriate departments or staff members

  • Manage incoming and outgoing mail and deliveries

  • Maintain the reception area to ensure it remains clean, organized, and presentable

  • Assist with scheduling appointments or meetings as needed

  • Provide general information regarding the facility to visitors and callers

Medical Records Responsibilities

  • Maintain and organize resident medical records in accordance with facility policies and HIPAA regulations

  • File and update resident documentation in both electronic and paper medical records systems

  • Assist nursing staff with locating, scanning, copying, and filing medical documents

  • Ensure resident charts are accurate, complete, and properly stored

  • Support admissions and discharges by preparing and organizing necessary documentation

  • Maintain confidentiality and security of resident health information at all times

Administrative Duties

  • Perform general office tasks such as filing, copying, scanning, and data entry

  • Maintain office equipment including copiers and printers

  • Order and organize office supplies as needed

  • Assist with maintaining employee and administrative files

  • Support administrative staff with additional clerical duties as assigned

Qualifications

  • High School Diploma or equivalent required

  • Excellent computer and data entry skills, particularly for medical records management

  • Strong communication and customer service skills

  • Ability to multitask and remain organized in a busy healthcare environment

  • Experience in healthcare, medical records, or long-term care preferred but not required

Benefits

We strive to provide our employees with a comprehensive and affordable benefits package, including:

Health & Wellness

  • Medical and Prescription Drug Coverage

  • Dental and Vision Insurance

  • Telemedicine Program

Financial Security

  • Company-Paid Group Life Insurance

  • Voluntary Term Life Insurance

  • Short-Term Disability

  • 401(k) Savings Plan

Work-Life Balance

  • Planned Time Off (vacation, personal, sick, and state sick leave)

Additional Benefits

  • DailyPay – view your paycheck as it accrues and access funds daily (nominal fee may apply)

  • Employee Assistance Program (EAP)

Education Assistance – New!

  • Up to $5,250 per year toward tuition*

  • Up to $2,625 per year toward repayment of a non-federal nursing student loan*

Benefits, bonuses, and variable compensation plans are subject to applicable state law and factors such as employment classification (full-time, part-time, or casual), job grade, location, and length of service.