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Manager Secretary Jobs in Indiana (NOW HIRING)

INcompass Healthcare

Secretary

Batesville, IN · On-site

Position Summary The Secretary supports front office operations in a high-volume integrated health ... Manage check-in and check-out processes in accordance with established workflows and compliance ...

INcompass Healthcare

Secretary

Batesville, IN · On-site

$15 - $16/hr

Position Summary The Secretary supports front office operations in a high-volume integrated health ... Manage check-in and check-out processes in accordance with established workflows and compliance ...

INcompass Healthcare

Secretary

Lawrenceburg, IN · On-site

32 hours per week- Tues, Th and Fri 8:30-5 and Wed. 8:30-1. Position Summary The Secretary supports ... Manage check-in and check-out processes in accordance with established workflows and compliance ...

INcompass Healthcare

Secretary

Lawrenceburg, IN

32 hours per week- Tues, Th and Fri 8:30-5 and Wed. 8:30-1. Position Summary The Secretary supports ... Manage check-in and check-out processes in accordance with established workflows and compliance ...

INcompass Healthcare

Secretary

Lawrenceburg, IN · On-site

32 hours per week- Tues, Th and Fri 8:30-5 and Wed. 8:30-1. Position Summary The Secretary supports ... Manage check-in and check-out processes in accordance with established workflows and compliance ...

Indiana University Health

Unit Secretary

Bloomington, IN

$39K - $48K/yr

Manage and prioritize incoming phone calls, emergency notifications, and department communications ... Completion of Medical Assistant, Medical Secretary classes, or equivalent experience preferred.

New

Indiana University Health

Unit Secretary

Bloomington, IN · On-site

$39K - $48K/yr

Manage and prioritize incoming phone calls, emergency notifications, and department communications ... Completion of Medical Assistant, Medical Secretary classes, or equivalent experience preferred.

New

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Manager Secretary information

What is a manager secretary?

Manager Secretaries are administrative professionals who provide support to managers and executives within an organization. Their responsibilities often include scheduling meetings, handling correspondence, organizing files, and preparing reports to ensure smooth day-to-day operations. They act as a bridge between management and other staff, managing communication and assisting in various administrative tasks. Strong organizational and communication skills are essential for this role. Manager Secretaries often play a key part in maintaining office efficiency and supporting leadership.

How does a manager secretary typically support multiple executives or departments, and what strategies can help manage competing priorities?

A Manager Secretary often provides administrative support to more than one executive or department, which requires strong organizational and multitasking skills. Managing competing priorities involves maintaining a clear calendar, setting realistic deadlines, and communicating proactively with all stakeholders. Utilizing digital tools for scheduling and task tracking, and regularly checking in with supervisors to reassess priorities, can help ensure that urgent tasks are handled efficiently without overlooking routine responsibilities. This collaborative approach not only streamlines workflow but also builds trust across the team.

What are the key skills and qualifications needed to thrive as a manager secretary, and why are they important?

To thrive as a Manager Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, generally supported by a diploma or degree in business administration or a related field. Familiarity with office software (such as Microsoft Office Suite), scheduling systems, and sometimes shorthand or transcription tools is typically required. Excellent communication, discretion, and time management are vital soft skills that help in supporting executives and managing sensitive information. These skills and qualities are important because they ensure efficient office operations, effective communication, and reliable support for management.

What are the most commonly searched types of Secretary jobs in Indiana?

The most popular types of Secretary jobs in Indiana are:

What cities in Indiana are hiring for Manager Secretary jobs?

Cities in Indiana with the most Manager Secretary job openings:

Manager Secretary jobs near you

Secretary - Elementary

Perry Township School District

Indianapolis, IN • On-site

$16.80/hr

Full-time

Re-posted 25 days ago

Perry Township Schools rating

5.1

Company rating: 5.1 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

559th of 634 rated elementary and secondary schools

Job description

Secretary-Elementary
Position Purpose
Under the direct supervision of the principal or other school administrator, to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees; and to coordinate work of other school clerical employees.
Essential Functions





  • Composes documents (e.g., notices, correspondence, bulletins, reports, newsletter, handbooks) for principal, or other school administrators for the purpose of requesting or providing information about school and work-related matters, activities, events, etc.
  • Maintains the daily/weekly/monthly calendar of the principal for the purpose of coordinating the scheduling of work-related appointments, activities, meetings, etc.
  • Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc.
  • Maintains documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
  • Assists visitors to the office, including students, parents, substitutes teachers, and others.
  • Answers telephone calls, and provide information and assistance to callers.
  • Distributes incoming mail appropriately; sends outgoing mail.
  • Schedules appointments with students, parents and teaching staff or others as requested.
  • Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
  • Registers new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, attendance, withdrawals).
  • Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.
  • Serves as liaison with outside organizations (e.g., transportation, food service, suppliers) for the purpose of coordinating the scheduling of deliveries, activities, etc.
  • Supports, guides, leads, trains and coordinates work of school clerical employees for the purpose of providing assistance with administrative functions.


Equipment
Uses standard office equipment such as personal computer, copy machine and fax machines, and telephone.
Travel Requirements
Travel to school district buildings and professional meetings as required.
Pay Rate
$16.80 per hour.
Work Schedule
7.5 hours per day.
205 days per year.
Knowledge, Skills and Abilities














  • Ability to describe problems and work orally or in writing to supervisor as required.
  • Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
  • Ability to carry out instructions furnished in written or oral form.
  • Ability to add, subtract, multiply and divide, and perform arithmetic operations.
  • Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail).
  • Ability to problem solve job-related issues.
  • Ability to work with a diverse group of individuals.
  • Ability to process paperwork accurately according to standardized procedures.
  • Ability to maintain confidentiality of information regarding students, employees and others.
  • Organizational and time management skills.
  • Knowledge of office management procedures.

Education

  • High School Diploma or GED


Experience
Previous experience is preferred.
FLSA Status:       Non-exempt
Apply online: https://www.applitrack.com/perryschools/onlineapp/
















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