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Manager Secretary Jobs in Indiana (NOW HIRING)

Apex Commercial Doors and Glass

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Secretary

Indianapolis, IN · On-site

$18 - $23/hr

The Secretary will provide essential administrative support to a medium-sized team of 6 to 15 people, reporting directly to the department manager. This role is key to ensuring smooth office ...

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Temporary Burris Attendance Secretary

Muncie, IN

$14/hr

Temporary Burris Attendance Secretary Compensation: $14.00 per hour, up to 30 hours per week ... Sign visitors into the Raptor Visitor Management System, ensuring established visitor procedures ...

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Manager Secretary information

What is a manager secretary?

Manager Secretaries are administrative professionals who provide support to managers and executives within an organization. Their responsibilities often include scheduling meetings, handling correspondence, organizing files, and preparing reports to ensure smooth day-to-day operations. They act as a bridge between management and other staff, managing communication and assisting in various administrative tasks. Strong organizational and communication skills are essential for this role. Manager Secretaries often play a key part in maintaining office efficiency and supporting leadership.

How does a manager secretary typically support multiple executives or departments, and what strategies can help manage competing priorities?

A Manager Secretary often provides administrative support to more than one executive or department, which requires strong organizational and multitasking skills. Managing competing priorities involves maintaining a clear calendar, setting realistic deadlines, and communicating proactively with all stakeholders. Utilizing digital tools for scheduling and task tracking, and regularly checking in with supervisors to reassess priorities, can help ensure that urgent tasks are handled efficiently without overlooking routine responsibilities. This collaborative approach not only streamlines workflow but also builds trust across the team.

What are the key skills and qualifications needed to thrive as a manager secretary, and why are they important?

To thrive as a Manager Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, generally supported by a diploma or degree in business administration or a related field. Familiarity with office software (such as Microsoft Office Suite), scheduling systems, and sometimes shorthand or transcription tools is typically required. Excellent communication, discretion, and time management are vital soft skills that help in supporting executives and managing sensitive information. These skills and qualities are important because they ensure efficient office operations, effective communication, and reliable support for management.

What are the most commonly searched types of Secretary jobs in Indiana?

The most popular types of Secretary jobs in Indiana are:

What cities in Indiana are hiring for Manager Secretary jobs?

Cities in Indiana with the most Manager Secretary job openings:

Manager Secretary jobs near you

Secretary

Greater Jasper Consolidated Schools

Jasper, IN • On-site

Full-time

Re-posted 14 days ago

Job description

Position Type:
Secretarial/Clerical/Secretary
Date Posted:
8/10/2026
Location:
Ireland Elementary School
School Secretary
Qualifications
  • High school diploma or beyond
  • An ability and interest in general clerical and office work
  • A genuine concern and interest in children
  • An ability to work well with students, school personnel, and parents
  • An understanding and respect for confidentiality of all school information
  • Basic computer knowledge and skills

Reports To
Building Principal(s)
Superintendent
Performance Responsibilities
Both challenging and rewarding, the position of school secretary is crucial to the smooth running of any school. The school secretary will:
• Provide clerical and administrative support to the principal, vice principal and teaching staff as directed
• Act as liaison between the community, the school and other internal and external stakeholders
• Coordinate appropriate documents for communication
• Maintain all record keeping for students and staff
• Maintain student and staff confidentiality in all circumstances
• Track attendance and absences; use reporting software and generate reports for internal and external use
• Communicate effectively with a variety of district and community officials
• Use common computer hardware and software with proficiency and under pressure
• Manage multi-line phone systems and public address systems
• Perform school funds transactions and record keeping
• Perform data entry
• Perform general office duties such as answering telephone inquiries, filing, mail, spreadsheets, and journal entries on a daily basis
• Strong communication, interpersonal and organizational skills
• Ability to work with minimal direct supervision
• Maintain the integrity of information systems, databases and office files
• Maintain records with a high degree of accuracy
• Work as part of a team
• Work with frequent interruptions
• Complete any duties assigned by the administration

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